WSU Technology Knowledge Base

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Digital Life and Learning
Technology info for living your digital life
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Search our growing collection of helpful articles about campus technology. Can't find what you need? Email us and we will add it. We welcome student, faculty, and staff contributions to this site. If you are interested in contributing, let us know. Please enjoy your stay!

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Student's Top Questions

Tip of the Month: Microsoft SkyDrive for Students

WSU & Office 365
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This article is part of the

Office 365 Guide


About this article

This article provides an overview of Microsoft's OneDrive for Business (formerly known as SkyDrive Pro) cloud storage service provided to all WSU students and employees. It focuses on the features and functions that are identical for both groups and includes links to student-specific and employee-specific articles. It is intended for both employees and students.

What's OneDrive for Business?

Microsoft OneDrive for Business is a set of services you can use to store files online, share them with other people, and synchronize them with copies of the same files on your laptop, tablet, and smartphone. This allows you to access and edit your files from any device, even when you are not online. Your OneDrive for Business is connected to the WSU directory, making finding and collaborating with other members of the community easier.

OneDrive for Business @ Winona State University is available for all students, but previously some students may have used their own personal OneDrive. Both have these features in common:

  • 1 terabyte of online storage
  • Storing, backing up, accessing, and sharing thousands of documents, photos, and Microsoft Office files
  • Accessing files from anywhere online & viewing photos from most web-enabled mobile phones anywhere with Internet access
  • Controlling who sees what with password protection
  • Saving through a browser upload or automatic upload with desktop applications using Drag and Drop
  • Sharing folders for group project uploading, downloading, and collaboration on documents and other files

There are more benefits to having OneDrive @ WSU that we'll go over in the next section.

Accessing your OneDrive for Business

There are several ways that you can access your OneDrive for Business. Accessing OneDrive

What's the Difference Between OneDrive for Business (WSU) and a personal OneDrive?

The easiest way to compare OneDrive for Business to (just) OneDrive is that the Office 365 OneDrive for Business offers more features and is mainly used for professional organizations, whereas regular OneDrive is mainly for personal use and has less features.

OneDrive for Business

  • For enterprises and organizations
  • Business or school use
  • Better security features
  • More customizable
  • Built from SharePoint

OneDrive (Personal)

  • For consumers with a general Microsoft account (anyone)
  • Personal use
  • Less security features
  • Its own interface in

Helpful Links

Managing Your OneDrive for Business

Creating and Uploading Documents on OneDrive

Sharing Files on OneDrive

Editing Files on OneDrive

Why Use OneDrive Web Apps?

When creating a file within OneDrive, you will use a OneDrive Web App. We'll use the Word Web App in this example. Here is a picture.


As you can see, it doesn't really look much different from the Word that's already downloaded on your computer. These web apps will not have as many features for more powerful customization and fine-tuning that desktop applications will have, but they are nice for simple fixing or adding content. So why use it in your browser? Here's why:

  • For quick edits
  • For working on group collaboration projects
  • Documents automatically save so multiple users can work on the same document at once. You can enable marking to see your group members changes also.
  • For convenience with mobile devices
  • Many mobile devices will not have full fledged Office apps installed, so the browser web apps are very handy for this instance.

Installing the OneDrive for Business App

Installing OneDrive Business App

Helpful Information

Related Articles


From the full article: Microsoft Live SkyDrive

Featured Tool: Adobe Fireworks

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Adobe Fireworks is a graphic design tool that really focuses on the preparation of images for use on the Web. Less complex than Adobe Photoshop, it is a great tool for developing Web-ready graphics quickly. It can also be very helpful for developing Web pages and interactive Web content. You can:

  1. Rapidly prototype web pages
  2. Create and optimize interactive images (e.g., image maps, rollovers) for the web quickly and accurately
  3. Export a clickable prototype of a page as an interactive PDF file, so you can easily collect comments from reviewers and demo your designs
From the full article: Fireworks

Geek Speak 101: VPN

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VPN stands for Virtual Private Network. Using the Cisco VPN client software, you can connect a WSU laptop or home computer to the WSU network from off campus. This software is already installed on all WSU laptops. You can install it on a personally-owned computer yourself. A VPN connection enables you to access select network resources as if you were on campus connected to our network directly. This includes:

From the full article: VPN

The Faculty Exchange

>> Learn more about faculty applications of technology.

What's This?

Knowledge Base News

  • 12/11/13 - This year we have added many new articles and have received very positive feedback from the WSU community regarding our new and improved Technology Knowledge Base. Thank you everyone for your comments and contributions. Please continue to email any comments or suggestions that you have to us. We appreciate your feedback.
  • 4/12/12 - Welcome to the new and improved Technology Knowledge Base at! After a year of pilot testing the MediaWiki tool, we established a production version of the knowledge base over the semester break and just finished moving all of our content from the testing site to this new, permanent site. We are still cleaning up a few things, but the new knowledge base is now open for business. Please email to let us know what you think.
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