Microsoft Office 365 migration

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Migration At A Glance

Student OneDrives = Offline

Employee OneDrives = Offline

Email = Offline

Voicemail = Offline

Other Office 365 Apps = Offline

About this article

This article includes information about the migration of our email, voicemail, OneDrive for Business, and other Microsoft Office 365 cloud services to the Minnesota State system. This change will affect all WSU students and employees. We will use this article to track our progress and provide instructions and updates. Check here frequently for updates during and following the migration (you may need to refresh the page to see the updates).

Updates

  • (Saturday 10:00 AM) Making progress on Office 365 account copying and voicemail services.
  • (Friday 1:00 PM) Beginning to update UPNs. All users will begin losing access to email, some sooner than others.
  • (Friday 12:00 PM) All email, voicemail, OneDrive, and Office 365 services are effectively offline until 7:30 AM Monday, July 24th. Any message sent to your WSU email address will be returned to sender.

Checklist: What to do on Monday morning

Students and employees

Fig 1. Remove your old account if needed

Checkbox sm.jpg REMEMBER - Your email address has not changed.

Checkbox sm.jpg Access your WSU email using a Web browser. Open your favorite Web browser and navigate to our WSU homepage at http://www.winona.edu. Select the Resources tab at the top of the screen and then select Office 365 & Email. If you see your old StarID@winona.edu account listed, select the three dots to the right of the account (Fig 1, #1) and select Forget (Fig 1, #2). Login using your new username and your StarID password.

  • Student username: StarID@go.minnstate.edu
  • Employee username: StarID@minnstate.edu
Clear credentials.jpg

Checkbox sm.jpg Set up Outlook on your laptop or desktop. If you use the Microsoft Outlook software on your laptop or desktop to access your email, follow the steps below:

  1. DO NOT DO THIS STEP UNTIL JULY 24. If you are a PC user, select the Clear Outlook Credentials button (button located to the right on this page) and download and run the Migrate_Outlook_Profile.exe program to clear your old credentials. If you are a MAC user click on Outlook > Preferences > Accounts > select the Winona account > click the minus sign on the bottom of the box > Delete. This will clear out your keychain.
  2. Open Outlook. This will start the Outlook setup wizard.
  3. When prompted for an email address, enter your new username instead: StarID@minnstate.edu for employees or StarID@go.minnstate.edu for students. If you are both an employee and a student, set up your primary email account first. You can then add the other email account later.
  4. Outlook will begin searching for your mailbox. This can take 2-5 minutes.
  5. Enter your new username and your StarID password. Select the Remember my credentials check box to avoid having to log in every time you start Outlook.
  6. Outlook will open and begin downloading your mail and folders. This process can take a long time if you have a significant amount of email. We suggest letting Outlook finish its initial download of mail before exiting. You can minimize the window.
  7. Import Outlook rules, signatures, quick parts and blocked senders list if needed. Import any saved contact/distribution lists.

Checkbox sm.jpg Set up the Outlook app on your phone or tablet. If you use the Microsoft Outlook app on your phone or tablet to access your email, you will need to delete your current account and set up a new account using your new credentials. Downloadable instructions for iOS and Andriod devices are listed below:

Checkbox sm.jpg Import your Skype for Business contact lists. If you use Skype for Business and saved your contact lists, Import Skype contacts.

Checkbox sm.jpg Upload OneDrive for Business files. If you made copies of any OneDrive for Business files in the cloud to work on during the outage, upload them to your new OneDrive for Business. Warning: this will overwrite the old copy of your file.

Employees only

Checkbox sm.jpg Configure your voicemail. You will receive an email from "Microsoft Outlook", titled "Welcome to Exchange Unified Messaging". This will arrive with instructions on how to setup your voicemail account.

Checkbox sm.jpg Consult instructions for desk accounts and student worker accounts. If you use either a desk account or a student worker account, please consult the following instructions: Desk accounts and students workers

Retirees and Alumni

Fig 1. Remove your old account if needed

Checkbox sm.jpg Access your WSU email using a Web browser. Open your favorite Web browser and navigate to our WSU homepage at http://www.winona.edu. Select the Resources tab at the top of the screen and then select Office 365 & Email. If you see your old StarID@winona.edu account listed, select the three dots to the right of the account (Fig 1, #1) and select Forget (Fig 1, #2). Login using your new username and your StarID password.

  • Retiree username: StarID@minnstate.edu
  • Alumni username: StarID@go.minnstate.edu

How do I get help?

If you have any questions or problems, contact the Technical Support Center (AskTech@winona.edu, 507-457-5240, Somsen Hall 207). We will also be available online on Monday in our virtual Adobe Connect room at https://webmeeting.minnstate.edu/wsuoffice365. Login using your StarID username and password or enter as a guest by typing your name and selecting the Join as a Guest button.

More information