About this article
This article provides an overview of the features and functions of the Zoom web conferencing system. It is intended for all WSU students and employees interested in conducting or attending online meetings using Zoom.
Zoom is a full-featured web conferencing tool that can be used on desktops, laptops, and mobile devices. It supports video and audio over the Internet, document and screen sharing, and more. Meeting hosts can create meeting sites, provide access to those rooms through a URL, and then use the tools available in the room to facilitate engaging online meetings with anyone in the world via a web browser. WSU employees can create and host Zoom meetings. WSU students can create and host their own Zoom rooms for 1:1 or group meetings. Most faculty and staff use Zoom to support online meetings (e.g., remote classes, virtual office hours, exam review sessions), but it can also be used in a face-to-face meeting or classroom to support communication and collaboration.
What is the difference between a meeting and a webinar?
Zoom's Meeting and Webinar platforms offer similar features and functionality, but have some key differences.
Meetings are designed to be a collaborative event with all participants being able to screen share, turn on their video and audio, and see who else is in attendance.
Webinars are designed so that the host and any designated panelists can share their video, audio and screen. Webinars allow view-only attendees. They have the ability to interact via Q&A, chat, and answering polling questions. The host can also unmute the attendees.
For more details, refer to the Meeting and Webinar Comparison article in the Zoom Support site.
Virtual meeting best practices
It’s important to keep in mind that even though this is a virtual meeting your location and surroundings are important. Here are some basic things to remember to create a professional virtual environment.
- Background – Check the background and rid the space of any clutter or distractions. You also want to make sure you are not positioned in front of a window as this can cause you to appear like a shadow. Keep your background simple.
- Noise – Is there background noise that could prevent participants from hearing clearly? It is recommended to conduct the webinar in an office or quiet room. Make sure to shut the door and hang a sign stating you are in a virtual meeting asking people not to enter or knock on the door. Also keeping your mic muted when you are not talking can help cut down on excess noise.
- Lighting – Double check the lighting when you launch the meeting and the video has started. Make sure more light is on your face than coming from behind you. You might also need to adjust where you are sitting so the light is not right above your head and within the camera framing.
- Framing – As an additional consideration be aware of your distance from the camera (not too close, not too far). You want to try and have the camera at eye level.
Contact TLT with any questions regarding Zoom. Email TLT at TLT@Winona.edu, please include Zoom in the subject line. Phone support is available by dialing 507-457-5240, option 2 Monday-Thursday 8:00am-8:30pm, Friday 8:00am-4:00pm
If you would like to set up a testing session with a TLT staff member please send a request to TLT@Winona.edu.
- Zoom Help Center
- Zoom training from Linkedin Learning
- From the Zoom Help Center:
- How do I invite others to join a meeting?
- My Account (account configuration, password reset, meeting-link creation, meeting, scheduling, ...)
- Managing Video Breakout Rooms
- Assigning Outlook Scheduling Privileges to an Assistant
Related Wiki Topics
- Test Zoom
- Sign in to Zoom using guest credentials
- Sign in to Zoom using your StarID
- Install Zoom
- Use a document camera in a Zoom meeting
- Prevent Zoom-bombing
- Edit a Zoom meeting
- Solve Zoom meeting technical problems
- Get Zoom meeting assistance
- Share your screen in a Zoom meeting
- Video conferencing tips and tricks
- Attention tracking in Zoom meetings
- Use your Zoom personal meeting
- Create Zoom breakout rooms in advance
- Use a waiting room in a Zoom meeting
- Scheduling a Zoom meeting
- Activate your Minnesota State Zoom Pro host account
- Share and record whiteboard work
- Administer a poll in a Zoom meeting
- Invite people to a Zoom meeting
For a complete listing of topics, select from the category list below.