Difference between revisions of "Draft:Use rules to organize email"

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Create '''Rules''' in [https://learn.winona.edu/Microsoft_Outlook Outlook] to help organize your inbox.
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==Creating a New Folder==
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This new folder will be the designated spot for all the emails that follow your new rule. To create a new folder:
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#Find the '''Organize''' tab at the top of the screen.
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#Click '''New Folder''' in the top left.
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#Name this new folder.
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[[File:Creatingfolder.png | 400px]]
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==Creating a New Rule==
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1. To create a new rule, '''right click''' on any message
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2. Go down to '''Rules'''
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3. Click on "'''Create Rule...'''"
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[[File:Rule.png|500px]]
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4. In the new dialogue box that pops up, there are a variety of settings you can change to fit to your preferences.
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* At the very top, you can costumize your rule name
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[[File:Rulename.png|500px]]
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*In the next box, there are three default settings that can be added or taken away. When you click the '''+''' sign, a new set of criteria will be added. When you click the '''-''' sign, the criteria will be taken away.
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[[File:Add-sub.png|500px]]
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*If you wish to add criteria, by default the new criteria will say '''Body'''. If you click it, a new drop down menu will appear with all the other options.
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[[File:Body.png|500px]]
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[[File:Ddm.png|500px]]
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5. After all your criteria is set, the next box that says, '''Do the following:''' is what happens to the email. Repeat steps in #4.
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==Example==
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*For example, if you would like certain emails from somebody to go into a specific folder instead of your inbox, you can add their email to the '''From'' line.
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Revision as of 11:56, 24 April 2020

Create Rules in Outlook to help organize your inbox.

Creating a New Folder

This new folder will be the designated spot for all the emails that follow your new rule. To create a new folder:

  1. Find the Organize tab at the top of the screen.
  2. Click New Folder in the top left.
  3. Name this new folder.

Creatingfolder.png

Creating a New Rule

1. To create a new rule, right click on any message

2. Go down to Rules

3. Click on "Create Rule..."

Rule.png

4. In the new dialogue box that pops up, there are a variety of settings you can change to fit to your preferences.

  • At the very top, you can costumize your rule name

Rulename.png

  • In the next box, there are three default settings that can be added or taken away. When you click the + sign, a new set of criteria will be added. When you click the - sign, the criteria will be taken away.

Add-sub.png

  • If you wish to add criteria, by default the new criteria will say Body. If you click it, a new drop down menu will appear with all the other options.

Body.png Ddm.png

5. After all your criteria is set, the next box that says, Do the following: is what happens to the email. Repeat steps in #4.

Example

  • For example, if you would like certain emails from somebody to go into a specific folder instead of your inbox, you can add their email to the 'From line.




More wiki articles

External links

 

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