Difference between revisions of "File backup (Students) - PC Flash, External or OneDrive"

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<noinclude>This page contains information on File Backup for a [[PC]] running windows to an external device such as a Hard Drive or [[Flash Drive]].  For other backup resources see [[File backup (Students)]].</noinclude>
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<noinclude>This page contains information on File Backup for students on a PC running windows to OneDrive, an external device such as a Hard Drive or Flash Drive.  </noinclude>
 
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__NOTOC__
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== Connecting and Finding the Device ==
 
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To back up to an external hard drive or flash drive, first connect the drive to your computer. Most of these devices use [[USB]] connectors, although some of the newer ones have [[eSATA]]. After connecting the drive and letting windows mount the device, you can find it under "My Computer".  It will be listed as a removable disc with some associated drive letter. Some drives will be named by the brand of the drive such as WD for Western Digital or CruiserMini for a flash drive brand. Double-click the drive icon to open a window that lists the contents of the drive. It is not uncommon for some vendor files and folders to be preloaded (e.g., instructions, optional software).
 
  
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== Preparing Your Workspace ==
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==Backup Procedure for OneDrive, External & Flash Drives==
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Once you have your drive window open, open up another window to display the laptop files and/or folders you wish to copy. Usually you can find this under My Computer > Data (D:) > Data. Now organize the windows so you can see both at the same time. You can do this manually by resizing and moving the windows or you can right click on the task bar at the bottom of the screen and selecting One way to do this is have one window open, and then Ctrl+Click on the other windows icon on the taskbar.  After that, right click and selecting "Show windows side by side."
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*Create a folder on your Desktop - name it "BACKUP 2023"
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[[File:BackupDesktopFolder.jpg|BackupDesktopFolder.jpg]]
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*Copy folders or files that you wish to backup into the "BACKUP 2023" desktop folder
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**NOTE:  You can create a file structure within this folder if you wish.  Example: Documents, Photos, Videos, Classes, etc.
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**Be sure to COPY not MOVE the folders/files to the "BACKUP 2023" folder so you will still have a copy on the laptop.
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*You can now transfer the "BACKUP 2023"  folder to OneDrive or to an external/flash drive.
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**OneDrive - Open OneDrive and drag the "BACKUP 2023"  folder over to the OneDrive folder.  Drop it in where you want it to go.
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**External or Flash Drive - Open the external or flash drive folder and drop the "BACKUP 2022"  folder where you want it to go.
  
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== Formatting Your [[External Hard Drive]] For Mac and PC ==
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To download a copy of the helpdoc click here:  [[Media:PC_Mac_Backup1.pdf]]
  
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If there's plans for using your external drive on both Mac and a PC, formatting will be necessary. Follow the steps to format your hard drive for both Mac and PC. If you have previous data backed up on your hard drive, you will want to back it up onto your PC before proceeding.
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== Connecting and Finding the Device ==
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To back up to an '''external hard drive or flash drive''', first connect the drive to your computer. Most of these devices use USB connectors, although some of the newer ones have eSATA. After connecting the drive and letting windows mount the device, you can find it under My Computer.  It will be listed as a removable disc with some associated drive letter. Some drives will be named by the brand of the drive such as WD for Western Digital or CruserMini for a flash drive brand. Double-click the drive icon to open a window that lists the contents of the drive. It is not uncommon for some vendor files and folders to be preloaded (e.g., instructions, optional software).
  
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To backup to '''OneDrive''' you will need to open your OneDrive folder so you can drag your newly created BACKUP folder to it.
  
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1. Ensure that your external hard drive is connected to your computer.
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==Transferring Your "BACKUP 2023" folder==
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*External or Flash Drive:  Drag the BACKUP folder over to the open drive and drop in where you want it to go.
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*OneDrive: Drag the BACKUP folder over to your OneDrive folder and drop it in where you want it to go.
  
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2. Press the Windows key or open your Start Menu.
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==Note==
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*For assistance with file backup feel free to stop into the Digital Learning Commons (DLC) in Krueger 105.
  
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3. Type "computer management" in ''Search programs and files'' and open '''Computer Management'''.
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==Related Articles==
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*[[File backup (Students) - Mac Flash, External or OneDrive]]
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4. Select '''Disk Management''' on the left sidebar.
 
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5. Look for the name of your external hard drive, right click on it and choose '''Format'''.
 
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6. Change your '''File system''' to FAT32 or ExFat.
 
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*If your file system already appears to be FAT32 or ExFat, you shouldn't have to worry about formatting your hard drive.
 
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**ExFat is recommended, but either will work on both Mac and PC.
 
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7. Leave '''Allocated unit size''' as Default.
 
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8. Uncheck '''Perform a quick format''' if it is checked.
 
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*This is to ensure that your hard drive is reviewed by Windows and functional. You can leave it checked if you want to, but do so at your own risk!
 
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9. Press OK.
 
  
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10. When the ''"Formatting this volume will erase all data on it. Back up any data you want to to keep before formatting. Do you want to continue?"'' message pops up, click yes.
 
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*Again, if you have previous data existing on your drive, you will need to back it up on your PC before continuing.
 
  
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11. Wait until the process is complete. When finished, your hard drive's file system should show up as ExFat (or FAT32) in '''Disk Management''' or under properties.
 
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== Performing the Backup ==
 
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[[Drag_and_drop|Click and drag]] files and/or folders from your laptop window to your external drive window.
 
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== Tips and Tricks ==
 
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There are some useful keyboard shortcuts during this process.
 
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*Ctrl+A - Select all items
 
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*Shift+Left Click - Selects items between one item and the item shift clicked on.
 
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*Control+Left Click - Adds or removes an item from a selection.
 
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{{#widget:Youtube|id=QXpasK5zDN4}}
 
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==Related Articles==
 
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*[[Exchanging Your WSU Laptop]]
 
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*[[File backup (Students) - PC]]
 
 
<noinclude>
 
<noinclude>
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[[Category:PC]]
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[[Category:PC]]  [[Category:Backup]]
 
</noinclude>
 
</noinclude>

Latest revision as of 16:37, 20 September 2023

This page contains information on File Backup for students on a PC running windows to OneDrive, an external device such as a Hard Drive or Flash Drive.


Backup Procedure for OneDrive, External & Flash Drives

  • Create a folder on your Desktop - name it "BACKUP 2023"

BackupDesktopFolder.jpg

  • Copy folders or files that you wish to backup into the "BACKUP 2023" desktop folder
    • NOTE: You can create a file structure within this folder if you wish. Example: Documents, Photos, Videos, Classes, etc.
    • Be sure to COPY not MOVE the folders/files to the "BACKUP 2023" folder so you will still have a copy on the laptop.
  • You can now transfer the "BACKUP 2023" folder to OneDrive or to an external/flash drive.
    • OneDrive - Open OneDrive and drag the "BACKUP 2023" folder over to the OneDrive folder. Drop it in where you want it to go.
    • External or Flash Drive - Open the external or flash drive folder and drop the "BACKUP 2022" folder where you want it to go.

To download a copy of the helpdoc click here: Media:PC_Mac_Backup1.pdf

Connecting and Finding the Device

To back up to an external hard drive or flash drive, first connect the drive to your computer. Most of these devices use USB connectors, although some of the newer ones have eSATA. After connecting the drive and letting windows mount the device, you can find it under My Computer. It will be listed as a removable disc with some associated drive letter. Some drives will be named by the brand of the drive such as WD for Western Digital or CruserMini for a flash drive brand. Double-click the drive icon to open a window that lists the contents of the drive. It is not uncommon for some vendor files and folders to be preloaded (e.g., instructions, optional software).

To backup to OneDrive you will need to open your OneDrive folder so you can drag your newly created BACKUP folder to it.

Transferring Your "BACKUP 2023" folder

  • External or Flash Drive: Drag the BACKUP folder over to the open drive and drop in where you want it to go.
  • OneDrive: Drag the BACKUP folder over to your OneDrive folder and drop it in where you want it to go.

Note

  • For assistance with file backup feel free to stop into the Digital Learning Commons (DLC) in Krueger 105.

Related Articles

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