Difference between revisions of "Microsoft 365"

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{{WSU 365 Guide}}
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[[File:365_wiki_logo.png|500px]]
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'''Microsoft 365''' is a suite of integrated productivity, creativity, and collaboration tools available to all {{WSU}} students and employees. The suite includes the latest version of familiar Office applications (e.g., Word, PowerPoint, Excel) for installation on your PC or Mac, a cloud-based file storage system called OneDrive, a web portal for accessing online apps and services, and mobile apps that can be installed on your phones and tablets. All laptops provided through the {{DLL}} and all {{WSU}} desktops in offices and labs come with several desktop applications preinstalled. All Minnesota State schools use Microsoft 365 under a centrally-managed arrangement called a single-tenant, facilitating sharing, communication, and collaboration across the system.
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__NOTOC__
 
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<!--==IMPORTANT NEWS - Office 365 Upgrade on July 24th==
 
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On July 24th, 2017 an upgrade to Office 365 will be launched. This will require you to use a new username to access your email, OneDrive for Business, and other Office 365 services when you login. You should be prompted to re-enter your credentials on any device and application that connects to Office 365 services (e.g., laptop, tablet, phone). Your new username will be:
 
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*Students: '''[Your StarID]@go.minnstate.edu'''
 
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*Employees '''[YourStarID]@minnstate.edu'''
 
  
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For more information, please go to [[Microsoft Office 365 migration]].-->
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==Our Microsoft 365 license==
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Microsoft 365 is a complex service with many moving parts. It helps to have a general understanding of what our license covers, how the product is updated, and who pays for it. Here are the basics:
 +
*Microsoft 365 is a cloud-based, interconnected set of applications, services, and resources that support individual and collaborative work. While the desktop version of Microsoft Word is still part of Microsoft 365, it's much more than just a bundle of the old familiar Microsoft Office applications. Microsoft 365 is positioned to be a comprehensive workplace solution that meets all of your personal productivity and teamwork needs, both in and out of the office.
 +
*Individual Minnesota State campuses purchase Microsoft 365 licenses for their students and employees. However, all campuses are part of what's called a '''single-tenant''', managed by the system office. We all live in the same Microsoft 365 house. This has several advantages, including unified authentication via StarID, a common address book, and the ability to make quick configuration changes that affect the entire system. In addition to reducing administrative costs, this affords opportunities for system-wide communication, coordination, and collaboration. 
 +
*Individual campuses can purchase one of three different [https://www.microsoft.com/en-us/education/products/microsoft-365 Microsoft 365 educational licenses], each with [https://edudownloads.azureedge.net/msdownloads/Microsoft-Modern-Work-Plan-Comparison-Education_11-2021.pdf a different bundle of services and applications]. These standard licenses can be modified to include additional features and functions and what Microsoft includes in each license can change from year to year. Currently, all WSU employees and students have '''A3 licenses'''. WSU alumni and retirees have '''A1 licenses'''.
 +
*Microsoft 365 is updated by Microsoft directly. Neither WSU nor the system office have any control over the update schedule and the schedule itself is unpredictable. The system office can enable/disable some changes after the fact and can provide feedback to Microsoft regarding proposed changes. Change requests are reviewed by the Minnesota State CIO Advisory Board.
 +
*Microsoft pushes updates based on your account's channel. Currently, all WSU Microsoft 365 accounts are in what's called the '''current channel''', which means that updates are applied as soon as Microsoft considers them to be ready.  Most updates are pushed to all users in the single-tenant within a short timeframe (e.g., the same day), but it does take some time for every account in the system to be upgraded.
 +
*[https://docs.microsoft.com/en-us/officeupdates/update-history-microsoft365-apps-by-date You can find update release notes here]. If you are interested in looking ahead at planned changes to Microsoft 365, [https://www.microsoft.com/en-us/microsoft-365/roadmap?filters= consult their product roadmap].
  
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==What is Microsoft Office 365 Services?==
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==Alumni and Retiree Services==
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*Microsoft Office 365 is Winona State's software and storage solution for all employees and students.
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All alumni and retirees are granted a Microsoft 365 A1 license through WSU. This license includes access to the Microsoft 365 online dashboard at https://office.com. As of August 3rd, 2022, this license no longer includes the download and installation of Microsoft desktop applications on a laptop or desktop computer. Alumni and retirees can still use the online versions of such tools as Outlook, Word, PowerPoint, and Excel through their Microsoft 365 online dashboard. They have online access to files stored in their OneDrive and the ability to synchronize those files with local copies on their laptop or desktop device. Finally, all alumni and retirees have access to mobile apps for use on their phones and tablets.
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*'''Highlights include 1 TB of storage on OneDrive for Business and an Outlook email account with 25 GB of storage. Both of these services, among many others, are provided to every student and faculty member who is enrolled in the eWarrior program. '''
 
  
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====Overview:====
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==Access your Microsoft 365 web portal==
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1.Outlook - [[WSU Email]] for the WSU Community.
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[[Access your Office 365 web portal|Log in to your Microsoft 365 web portal]] (Fig 1) to:
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- Sharing files and folders
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*Read and send email in the online version of Outlook
 +
*Open your OneDrive cloud file storage
 +
*Use online versions of Microsoft 365 Apps (e.g., Word, Teams) and other online services and resources
 +
*Install desktop versions of Office applications on your computer
 +
*Change your Microsoft 365 settings
  
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2. Calendar
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==Enable multi-factor authentication==
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*You can share your calendar, schedule meetings and more!
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{{WSU}} Information Technology Services requires [[Enable multi-factor authentication for Office 365|enabling multi-factor authentication]] (MFA) on your Microsoft 365 account. Once enabled, you will verify your credentials using a second method only available to you (e.g., respond to a notification sent to your phone) when signing in to your Winona State University Microsoft Office 365 account. MFA is the best way to prevent someone who steals your StarID password from accessing your Microsoft 365 account.
  
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2. [[OneDrive for Business]] - File storage and sharing. OneDrive for Business syncs with your other mobile devices for offline access. Easily share documents with others through Office or [[SharePoint]].
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==Use installed desktop applications==
 +
===Pre-installed applications===
 +
The following Microsoft 365 Apps are pre-installed on all {{WSU}} laptop and desktop computers. Find and open them the task bar and Start menu in Windows or the dock and Applications folder on your Mac.  
 +
*Word
 +
*Excel
 +
*PowerPoint
 +
*OneNote
 +
*Outlook
  
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*This is not to be confused with a personal OneDrive account. OneDrive is a personal account that you may have, while OneDrive for Business is included with Office 365 for your professional/business/school files.
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===OneDrive Sync===
 +
The OneDrive Sync application that maintains a copy of your OneDrive folders and files on your computer for offline access, does not come pre-installed on {{WSU}} computers, but can be installed from the Microsoft 365 web portal.
 +
===Teams===
 +
The desktop version of Teams does not come pre-installed on {{WSU}} computers, but can be installed from the Microsoft 365 web portal.
 +
===Installing Microsoft 365 on other computers===
 +
Through our {{WSU}} license, you can [[Install Microsoft 365 desktop applications|install Microsoft 365 applications]] on up to five computers, including personally-owned laptops and desktops.
  
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3. Office Web Apps (see descriptions of each below).
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==Use mobile apps==
 +
===Outlook===
 +
{{WSU}} Information Technology Services strongly recommends using the Outlook app to access your {{WSU}} email on your Android and iOS mobile devices versus your device's native email app. Download and install Outlook on your device as you would any app and then add your {{WSU}} email account.
 +
===Microsoft Authenticator===
 +
{{WSU}} Information Technology Services strongly recommends using the [[Microsoft Authenticator|Microsoft Authenticator app]] on your Android and iOS mobile devices for multi-factor authentication on your Microsoft 365 account.
  
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==Login Information==
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===Other common apps===
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Listed below is your username to access all Office 365 services, including Outlook (email), OneDrive for Business, Microsoft Office apps, and others.  
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Download mobile versions of common Office 365 applications to your Android and iOS devices. This includes Word, PowerPoint, Excel, OneNote, and Teams.
  
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*Students: '''StarID@go.minnstate.edu'''
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==Screenshots==
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*Employees '''StarID@minnstate.edu'''
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<gallery widths=400px heights=400px>
 +
File:O365 portal.png|Fig 1. Microsoft 365 web portal
 +
</gallery>
  
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==Login To Office 365 From the WSU Web Site==
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==More wiki articles==
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1. Navigate to [https://www.winona.edu the Winona State website]
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*[[Access your Office 365 web portal|How to log in to your Microsoft 365 web portal]]
 +
*[[Multi-factor authentication for Office 365|What's multi-factor authentication for Microsoft 365?]]
 +
*[[Enable multi-factor authentication for Office 365|How to enable multi-factor authentication on your Microsoft 365 account]]
 +
*[[Frequently asked questions about Office 365]]
  
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2. Click on ''Resources,'' located in a menu bar on top of the page.
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==External links==
 +
*[https://www.office.com/ Your Microsoft 365 Web Portal]
 +
*[https://www.youtube.com/channel/UCc3pNIRzIZ8ynI38GO6H01Q Microsoft 365 YouTube channel]
 +
*[https://www.microsoft.com/en-us/microsoft-365/roadmap?filters= Microsoft 365 Roadmap]
 +
*
  
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3. Click on ''Office365 & Email'' in the drop-down menu that appears.
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[[category: Microsoft 365]][[Category:Keep Working]]
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4. Login with your username and password (see screenshot below).
 
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<!--You can login to your Office 365 account by clicking "Resources" and then "Office 365 & eMail" (found on the top of the WSU homepage).  -->
 
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[[File:Online_office365_login.JPG|200px]]
 
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==What's Available in Office 365?==
 
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[[File:Icon_bar.PNG|700px]]
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        Office 365 Login Information''' 
 
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<div class="mw-collapsible-content">
 
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*[http://learn.winona.edu/Microsoft_Outlook_365 WSU Current Students]
 
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*[http://learn.winona.edu/WSU_Alumni_Email WSU Alumni]
 
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*'''WSU Students and Employees''':  To log into your WSU mail go to http://www.winona.edu.  In the top right corner click on "Resources" and then "Office 365 & eMail".
 
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[[File:LogIn365.png|400px]]
 
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[[File:Office 365 (1).png|400px]]
 
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[[File:Office 365 (2).png|400px]]
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        Office 365 Settings''' 
 
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<div class="mw-collapsible-content">
 
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'''At the top right of your email, you will be able to change many of your settings within Outlook 365.'''
 
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Options Include:
 
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*Changing Your Theme
 
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*Display density
 
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*Conversation view
 
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*Reading pane
 
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**Log into Office 365
 
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**Click on the Gear icon in the top right of the navigation bar
 
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[[File:Outlook_settings.png|275px]]
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        Outlook 365 (WSU Mail)'''
 
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<div class="mw-collapsible-content">
 
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Office 365 includes Outlook Web App so you can get to your email whenever you are online, even if you are away from your desk or using your mobile phone or tablet. To get to Outlook Web App go to outlook.office.com or sign in to Office 365, then select '''Outlook''' from the apps provided. There is an included 25 GB for your email.
 
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For more information, visit: [https://learn.winona.edu/Microsoft_Outlook  Microsoft Outlook]
 
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====Important Links====
 
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*[[Microsoft Outlook 365 Login]]
 
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*[https://support.office.com/en-us/article/getting-started-in-outlook-web-app-0062c7be-f8e3-486e-8b14-5c1f793ceefd Outlook Web App Overview]
 
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*[[Microsoft Clutter]]
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        Calendar''' 
 
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<div class="mw-collapsible-content">
 
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Your calendar lets you create and track appointments and meetings. You can create multiple calendars, link to other people’s calendars, and even share your calendar with other people in your organization.
 
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To access the calendar:
 
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*Login to your Outlook account and click the '''Calendar icon''' on the bottom left.
 
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[[File:Calendersss.png|120px]]
 
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*[https://support.office.com/en-US/client/results?Shownav=true&lcid=1033&ns=OLWAO365B&version=15&omkt=en-US&ver=15&v=15.1.549.22&mode=Desktop&helpid=ms.exch.owab.OUG What's the difference between a group and a distribution list?]
 
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[[File:Calendarss.png|800px]]
 
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*'''Note''': If accessing from the Outlook Desktop App, the general location is about the same.
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        People''' 
 
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<div class="mw-collapsible-content">
 
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This is where all of your contacts are stored. Contacts may be added in manually, linked from a web app, or synced with a mobile device such as your mobile phone. You can view a directory of all rooms here on campus and all students and professors here on campus. You can email multiple people at once, find phone numbers, and create contact lists (which you may remember as being referred to as "distribution lists" in previous versions of Outlook). From the directory you can find or create sites that you can share with a number of people to work on projects or share information. To access People:
 
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*Login to Outlook and chose the '''People icon''' on the bottom left.
 
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[[File:People22.png|150px]]
 
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*To create a new contact click '''New Contact''' on the top right.
 
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[[File:People1.png|650px]]
 
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*'''Note''': If accessing from the Outlook Desktop App, the general location is about the same for both buttons.
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        OneDrive for Business and Web Apps''' 
 
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<div class="mw-collapsible-content">
 
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[[Microsoft OneDrive for Business]] is an industrial-strength, business-class file storage and management service built on Microsoft's SharePoint technology. OneDrive for Business is in the cloud, a geeky way of saying that your files are stored off campus on a Microsoft file server that you can access via the Internet.Included in our package is 1 TB of file storage space on OneDrive for Business.
 
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Note:  OneDrive for Business is different from OneDrive, which is intended for personal storage separate from your workplace. OneDrive for Business is also different from your team site, which is intended for storing team or project-related documents.
 
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[[File:One Drive main page.png|800px]]
 
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[[File:One drive for business 2.png|375px]]
 
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For a quick way to learn about OneDrive for Business, its services, and how to use it, follow these links or check out our [[Microsoft OneDrive for Business|Microsoft OneDrive for Business  page]].
 
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*[http://office.microsoft.com/en-us/sharepoint-server-help/what-is-skydrive-pro-HA102822076.aspx Office.com - What is OneDrive for Business?]
 
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*[http://office.microsoft.com/en-us/office-365/store-and-share-documents-HA104113517.aspx Office 365 Learning Center - Managing Files with OneDrive for Business]
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        OneDrive Desktop Sync''' 
 
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<div class="mw-collapsible-content">
 
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Available for both macOS and Windows computers, this creates a local folder on your computer to which your OneDrive for Business cloud files sync.
 
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* [https://learn.winona.edu/Sync_OneDrive_for_Business_on_Mac Sync OneDrive for Business on Mac]
 
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* [https://learn.winona.edu/Sync_OneDrive_for_Business_on_Windows_10 Sync OneDrive for Business on PC]
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''            OneNote''' 
 
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<div class="mw-collapsible-content">
 
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Microsoft OneNote is a new and improved easy-to-use note-taking and information-management program where you can capture ideas and information in electronic form. Saving your files out to a personal Microsoft OneDrive account allows you to sync your OneNote information across all of your mobile devices so you can access your notes at any time.
 
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For more information, visit: [https://learn.winona.edu/Microsoft_OneNote Microsoft OneNote]
 
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[[File:OneNote_Page.PNG|500px|link=http://learn.winona.edu/Microsoft_OneNote(PC)]]
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        Office.com (Training, Templates, etc)'''
 
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<div class="mw-collapsible-content">
 
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[[File:365_Office_Com.png|450px]]
 
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* [http://www.lynda.com/Office-365-training-tutorials/1016-0.html Office 365 Training on [[Lynda]]]
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        PowerPoint''' 
 
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<div class="mw-collapsible-content">
 
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PowerPoint is a type of presentation software that allows the user to create a slideshow in order to showcase information. It is commonly used by teachers to display notes in large lecture classes. PowerPoint is part of the Microsoft Office package.
 
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For more information, visit: [https://learn.winona.edu/Microsoft_PowerPoint PowerPoint]
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        Word'''
 
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<div class="mw-collapsible-content">
 
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Microsoft Word, or Word as it is commonly known, is a software application in the Office suite that allows you (the user) to perform word processing. You may use Word to create documents such as letters, invitations, term papers, flyers, resumes, novels, and much more!
 
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For more information, visit: [https://learn.winona.edu/Microsoft_Word Word]
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        Sway'''
 
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<div class="mw-collapsible-content">
 
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Microsoft Sway is a presentation authoring tool. It's similar to PowerPoint in that you add text, images, media, links and other content to slides or what Sway calls cards. Just like PowerPoint slides, Sway cards are organized into a deck or a storyline. You can then apply effects and designs to enhance your presentation.
 
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For more information, visit: [https://learn.winona.edu/Sway Sway]
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        Excel'''
 
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<div class="mw-collapsible-content">
 
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Microsoft Excel is a spreadsheet tool that has the capability of performing tasks such as calculating equations, creating graphs and creating tables.
 
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For more information, visit: [https://learn.winona.edu/Microsoft_Excel Excel]
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        Forms'''
 
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<div class="mw-collapsible-content">
 
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Microsoft Forms is a new part of Office 365 Education that allows teachers and students to quickly and easily create custom quizzes, surveys, questionnaires, registrations and more. When you create a form, you can invite others to respond to it using any web browser, even on mobile devices.
 
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For more information, visit: [https://blogs.office.com/2016/06/20/microsoft-forms-a-new-formative-assessment-and-survey-tool-in-office-365-education/ Forms]
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''          Planner'''
 
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<div class="mw-collapsible-content">
 
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Planner is a new and improved way for businesses, schools and organizations to structure teamwork easily and get more done. With Planner, teams can create new plans; organize, assign and collaborate on tasks; set due dates; update statuses and share files, while visual dashboards and email notifications keep everyone informed on progress.
 
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For more information, visit: [https://blogs.office.com/2016/06/06/microsoft-planner-ready-for-showtime/ Planner]
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        Yammer'''
 
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<div class="mw-collapsible-content">
 
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For those of you unfamiliar with the product, Yammer bills itself as an enterprise internal social network and central hub for team collaboration. It mixes the typical chat messenger application with collaboration tools available in Office 365. From within a Yammer discussion, teams can set up meeting appointments using Outlook, switch to a full-fledged Skype for Business video meeting, and access OneDrive for Business to create collaborative documents.
 
−
 
 
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For more information, visit: [https://support.office.com/en-us/article/Office-365-enterprise-social-experience-Yammer-and-Newsfeed-21954C85-4384-47D4-96C2-DFA1C9D56E66?ui=en-US&rs=en-US&ad=US Yammer]
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        Tasks'''
 
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<div class="mw-collapsible-content">
 
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Use your Tasks folder to keep track of things that you need to do but don’t necessarily want to put on your calendar.
 
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For more information, visit: [https://support.office.com/en-us/article/Tasks-overview-89f8064f-2516-4036-845c-a6953e166fe0 Tasks]
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        Video'''
 
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<div class="mw-collapsible-content">
 
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Office 365 Video allows employees to find, discover, and view important topics and ideas across the company—across their devices—staying informed and in unison.
 
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For more information, visit: [https://support.office.com/en-us/article/Meet-Office-365-Video-ca1cc1a9-a615-46e1-b6a3-40dbd99939a6 Video]
 
−
 
 
−
 
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        Delve'''
 
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<div class="mw-collapsible-content">
 
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Microsoft Delve is a data visualization and discovery tool that incorporates elements of social networking and machine learning with the search capability of the Microsoft Office 365 Suite. The user experience centers on a personalized profile page, which includes displays for recently accessed documents, colleague profiles and a suggested-content feed.
 
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For more information, visit: [https://support.office.com/en-us/article/What-is-Office-Delve-1315665a-c6af-4409-a28d-49f8916878ca Delve]
 
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−
 
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        Newsfeed'''
 
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<div class="mw-collapsible-content">
 
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Team sites and other kinds of SharePoint sites come with the SharePoint Newsfeed, which is a lot like a public blog or a microblog. You can use the SharePoint Newsfeed to start a conversation with people and to stay current with things other people post and share.
 
−
 
 
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For more information, visit: [https://support.office.com/en-us/article/Office-365-enterprise-social-experience-Yammer-and-Newsfeed-21954C85-4384-47D4-96C2-DFA1C9D56E66?ui=en-US&rs=en-US&ad=US Newsfeed]
 
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−
 
 
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</div>
 
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</div>
 
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==Office 365 Chrome Add-in==
 
−
Streamline your experiences when switching between the Chrome browser and Office 365.  [https://www.youtube.com/watch?v=sAZviZeyAUw&feature=share Watch the video].
 
−
 
 
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==Setup Information==
 
−
*'''Setting up Email in Desktop Applications'''
 
−
*Mac OS
 
−
**[https://learn.winona.edu/Setting_Up_Microsoft_Outlook_-_OS_X_Sierra  Sierra Setup]
 
−
**[https://learn.winona.edu/Setting_Up_Microsoft_Outlook_-_OS_X_El_Capitan El Capitan Setup]
 
−
*Windows 10
 
−
**[https://learn.winona.edu/Setting_Up_Microsoft_Outlook_2016 Outlook 2016 Setup]
 
−
*'''Setting up Microsoft Office for the iPad'''
 
−
**[[Microsoft Office for the iPad]]
 
−
*'''Setting up Mail on Mobile Devices'''
 
−
**[https://learn.winona.edu/Mobile_devices/Android_Setup_for_WSU_Email_Account WSU Email Setup on Android]
 
−
**[http://learn.winona.edu/WSU_Email_Setup_on_Personal_Apple_Device WSU Email Setup on iPad]
 
−
**[https://learn.winona.edu/Outlook_Web_App WSU Email Outlook App for iOS]
 
−
 
 
−
==Self Help and Training==
 
−
[https://support.office.com/en-us Microsoft Office Self Help & Training]
 
−
===Lynda Training Video===
 
−
 
 
−
[http://www.lynda.com/Office-365-tutorials/Up-Running-Office-365/378454-2.html Up and Running with Office 365]
 
−
 
 
−
[[File:Lynda logo3y-d 144x.png]]
 
−
 
 
−
*[https://support.office.com/en-us/article/Office-365-productivity-training-af07cb6b-980d-4f33-8599-322582767408?ui=en-US&rs=en-US&ad=US Office 365 Productivity training]
 
−
*[http://www.pcworld.com/article/3016278/software/print-preview-and-open-old-office-files.html You can open old Office files with these settings]
 
−
*[http://www.pcworld.com/article/2984992/business-software/microsoft-office-2016-review-its-all-about-collaboration.html Office 2016 - It's all about collaboration!]
 
−
 
 
−
 
 
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[[category: Microsoft Office 365]][[Category:Tablet Use at WSU]] [[category: update]]
 

Latest revision as of 01:10, 29 July 2022

Microsoft 365 is a suite of integrated productivity, creativity, and collaboration tools available to all Winona State University students and employees. The suite includes the latest version of familiar Office applications (e.g., Word, PowerPoint, Excel) for installation on your PC or Mac, a cloud-based file storage system called OneDrive, a web portal for accessing online apps and services, and mobile apps that can be installed on your phones and tablets. All laptops provided through the eWarrior Digital Life and Learning Program and all Winona State University desktops in offices and labs come with several desktop applications preinstalled. All Minnesota State schools use Microsoft 365 under a centrally-managed arrangement called a single-tenant, facilitating sharing, communication, and collaboration across the system.

Our Microsoft 365 license

Microsoft 365 is a complex service with many moving parts. It helps to have a general understanding of what our license covers, how the product is updated, and who pays for it. Here are the basics:

  • Microsoft 365 is a cloud-based, interconnected set of applications, services, and resources that support individual and collaborative work. While the desktop version of Microsoft Word is still part of Microsoft 365, it's much more than just a bundle of the old familiar Microsoft Office applications. Microsoft 365 is positioned to be a comprehensive workplace solution that meets all of your personal productivity and teamwork needs, both in and out of the office.
  • Individual Minnesota State campuses purchase Microsoft 365 licenses for their students and employees. However, all campuses are part of what's called a single-tenant, managed by the system office. We all live in the same Microsoft 365 house. This has several advantages, including unified authentication via StarID, a common address book, and the ability to make quick configuration changes that affect the entire system. In addition to reducing administrative costs, this affords opportunities for system-wide communication, coordination, and collaboration.
  • Individual campuses can purchase one of three different Microsoft 365 educational licenses, each with a different bundle of services and applications. These standard licenses can be modified to include additional features and functions and what Microsoft includes in each license can change from year to year. Currently, all WSU employees and students have A3 licenses. WSU alumni and retirees have A1 licenses.
  • Microsoft 365 is updated by Microsoft directly. Neither WSU nor the system office have any control over the update schedule and the schedule itself is unpredictable. The system office can enable/disable some changes after the fact and can provide feedback to Microsoft regarding proposed changes. Change requests are reviewed by the Minnesota State CIO Advisory Board.
  • Microsoft pushes updates based on your account's channel. Currently, all WSU Microsoft 365 accounts are in what's called the current channel, which means that updates are applied as soon as Microsoft considers them to be ready. Most updates are pushed to all users in the single-tenant within a short timeframe (e.g., the same day), but it does take some time for every account in the system to be upgraded.
  • You can find update release notes here. If you are interested in looking ahead at planned changes to Microsoft 365, consult their product roadmap.

Alumni and Retiree Services

All alumni and retirees are granted a Microsoft 365 A1 license through WSU. This license includes access to the Microsoft 365 online dashboard at https://office.com. As of August 3rd, 2022, this license no longer includes the download and installation of Microsoft desktop applications on a laptop or desktop computer. Alumni and retirees can still use the online versions of such tools as Outlook, Word, PowerPoint, and Excel through their Microsoft 365 online dashboard. They have online access to files stored in their OneDrive and the ability to synchronize those files with local copies on their laptop or desktop device. Finally, all alumni and retirees have access to mobile apps for use on their phones and tablets.

Access your Microsoft 365 web portal

Log in to your Microsoft 365 web portal (Fig 1) to:

  • Read and send email in the online version of Outlook
  • Open your OneDrive cloud file storage
  • Use online versions of Microsoft 365 Apps (e.g., Word, Teams) and other online services and resources
  • Install desktop versions of Office applications on your computer
  • Change your Microsoft 365 settings

Enable multi-factor authentication

Winona State University Information Technology Services requires enabling multi-factor authentication (MFA) on your Microsoft 365 account. Once enabled, you will verify your credentials using a second method only available to you (e.g., respond to a notification sent to your phone) when signing in to your Winona State University Microsoft Office 365 account. MFA is the best way to prevent someone who steals your StarID password from accessing your Microsoft 365 account.

Use installed desktop applications

Pre-installed applications

The following Microsoft 365 Apps are pre-installed on all Winona State University laptop and desktop computers. Find and open them the task bar and Start menu in Windows or the dock and Applications folder on your Mac.

  • Word
  • Excel
  • PowerPoint
  • OneNote
  • Outlook

OneDrive Sync

The OneDrive Sync application that maintains a copy of your OneDrive folders and files on your computer for offline access, does not come pre-installed on Winona State University computers, but can be installed from the Microsoft 365 web portal.

Teams

The desktop version of Teams does not come pre-installed on Winona State University computers, but can be installed from the Microsoft 365 web portal.

Installing Microsoft 365 on other computers

Through our Winona State University license, you can install Microsoft 365 applications on up to five computers, including personally-owned laptops and desktops.

Use mobile apps

Outlook

Winona State University Information Technology Services strongly recommends using the Outlook app to access your Winona State University email on your Android and iOS mobile devices versus your device's native email app. Download and install Outlook on your device as you would any app and then add your Winona State University email account.

Microsoft Authenticator

Winona State University Information Technology Services strongly recommends using the Microsoft Authenticator app on your Android and iOS mobile devices for multi-factor authentication on your Microsoft 365 account.

Other common apps

Download mobile versions of common Office 365 applications to your Android and iOS devices. This includes Word, PowerPoint, Excel, OneNote, and Teams.

Screenshots

  • Fig 1. Microsoft 365 web portal

More wiki articles

External links

Retrieved from "https://learn.winona.edu/w/index.php?title=Microsoft_365&oldid=78493"