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| | '''Microsoft Office 365''' is a suite of integrated productivity, creativity, and collaboration tools available to all {{WSU}} students and employees. The suite includes the latest version of familiar Office applications (e.g., Word, PowerPoint, Excel) for installation on your PC or Mac, a cloud-based file storage system called OneDrive, a web portal for accessing online Office applications and services, and apps that can be installed on your mobile devices. All laptops provided through the {{DLL}} and all {{WSU}} desktops in offices and labs come with Office applications installed. All Minnesota State schools use Office 365 under a single license, facilitating sharing, communication, and collaboration across the system. | | '''Microsoft Office 365''' is a suite of integrated productivity, creativity, and collaboration tools available to all {{WSU}} students and employees. The suite includes the latest version of familiar Office applications (e.g., Word, PowerPoint, Excel) for installation on your PC or Mac, a cloud-based file storage system called OneDrive, a web portal for accessing online Office applications and services, and apps that can be installed on your mobile devices. All laptops provided through the {{DLL}} and all {{WSU}} desktops in offices and labs come with Office applications installed. All Minnesota State schools use Office 365 under a single license, facilitating sharing, communication, and collaboration across the system. |
| | | | |
| | ==Access your Office 365 web portal== | | ==Access your Office 365 web portal== |
| − | ===From the WSU website===
| + | [[Access your Office 365 web portal|Log in to your Office 365 web portal]] (Fig 1) to: |
| − | #From any page on the [https://www.winona.edu {{WSU}} website], select the '''Resources''' tab at the top of the page
| + | *Read and send email in the online version of Outlook |
| − | #Select '''Office365 & Email''' from the menu
| + | *Open your OneDrive cloud file storage |
| − | ===From Office.com===
| + | *Use online versions of Office applications (e.g., Word, Teams) and other online services and resources |
| − | #Use your favorite web browser to go to [https://www.office.com/ https://www.office.com]
| + | *Install desktop versions of Office applications on your computer |
| − | #Select the '''Sign In''' button
| + | *Change your Office 365 settings |
| | | | |
| − | ===Log in=== | + | ==Enable multi-factor authentication== |
| − | Log in with your StarID username and password. Use the following username format:
| + | {{WSU}} Information Technology Services strongly recommends [[Enable multi-factor authentication for Office 365|enabling multi-factor authentication]] (MFA) on your Office 365 account. Once enabled, you will verify your credentials using a second method only available to you (e.g., respond to a notification sent to your phone) when signing in to your Winona State University Microsoft Office 365 account. MFA is the best way to prevent someone who steals your StarID password from accessing your Office 365 account. |
| − | *Students: '''StarID@go.minnstate.edu'''
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| − | *Employees: '''StarID@minnstate.edu'''
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| | | | |
| − | ===Multi-factor authentication=== | + | ==Use installed desktop applications== |
| − | If you have [[Multi-factor authentication for Office 365|enabled multi-factor authentication (MFA)]] on your {{WSU}} Office 365 account, you might be prompted to verify your credentials using your default verification method. If you haven't enabled MFA, {{WSU}} Information Technology Services strongly recommends doing so. It's the best way to prevent someone who steals your StarID password from accessing your Office 365 account.
| + | ===Pre-installed applications=== |
| | + | The following Office 365 applications come pre-installed on all {{WSU}} laptop and desktop computers. Find and open them the task bar and Start menu in Windows or the dock and Applications folder on your Mac. |
| | + | *Word |
| | + | *Excel |
| | + | *PowerPoint |
| | + | *OneNote |
| | | | |
| − | ===Screenshots=== | + | ===OneDrive Sync=== |
| − | <gallery widths=400px heights=400px>
| + | The OneDrive Sync application that maintains a copy of your OneDrive folders and files on your computer for offline access, does not come pre-installed on {{WSU}} computers, but can be installed from the Office 365 web portal. |
| − | File:Online_office365_login.JPG|Caption
| + | ===Teams=== |
| − | | + | The desktop version of Teams does not come pre-installed on {{WSU}} computers, but can be installed from the Office 365 web portal. |
| − | </gallery>
| + | ===Installing Office 365 on other computers=== |
| − | | + | Through our {{WSU}} license, you can [[Install Office 365 desktop applications|install Office 365 applications]] on up to five computers, including personally-owned laptops and desktops. |
| − | ==What's Available in Office 365?==
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| − | [[File:365logo2.png|700px]]
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| − | | |
| − | <div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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| − | [[File:365_logo2.png|25px]] ''' Calendar'''
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| − | <div class="mw-collapsible-content">
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| − | | |
| − | Your calendar lets you create and track appointments and meetings. You can create multiple calendars, link to other people’s calendars, and even share your calendar with other people in your organization.
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| − | To access the calendar:
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| − | *Login to your Outlook account and click the '''Calendar icon''' on the bottom left.
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| − | [[File:Calendersss.png|120px]]
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| − | *[https://support.office.com/en-US/client/results?Shownav=true&lcid=1033&ns=OLWAO365B&version=15&omkt=en-US&ver=15&v=15.1.549.22&mode=Desktop&helpid=ms.exch.owab.OUG What's the difference between a group and a distribution list?]
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| − | [[File:Calendarss.png|800px]]
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| − | | |
| − | *'''Note''': If accessing from the Outlook Desktop App, the general location is about the same.
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| − | | |
| − | </div>
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| − | </div>
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| − | | |
| − | <div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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| − | [[File:365_logo2.png|25px]] ''' Delve'''
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| − | <div class="mw-collapsible-content">
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| − | Microsoft Delve is a data visualization and discovery tool that incorporates elements of social networking and machine learning with the search capability of the Microsoft Office 365 Suite. The user experience centers on a personalized profile page, which includes displays for recently accessed documents, colleague profiles and a suggested-content feed.
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| − | | |
| − | For more information, visit: [https://support.office.com/en-us/article/What-is-Office-Delve-1315665a-c6af-4409-a28d-49f8916878ca Delve]
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| − | | |
| − | | |
| − | </div>
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| − | </div>
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| − | | |
| − | <div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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| − | [[File:365_logo2.png|25px]] ''' Excel'''
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| − | <div class="mw-collapsible-content">
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| − | | |
| − | Microsoft Excel is a spreadsheet tool that has the capability of performing tasks such as calculating equations, creating graphs and creating tables.
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| − | | |
| − | For more information, visit: [https://learn.winona.edu/Microsoft_Excel Excel]
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| − | </div>
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| − | </div>
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| − | <div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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| − | [[File:365_logo2.png|25px]] ''' Forms'''
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| − | <div class="mw-collapsible-content">
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| − | Microsoft Forms is a new part of Office 365 Education that allows teachers and students to quickly and easily create custom quizzes, surveys, questionnaires, registrations and more. When you create a form, you can invite others to respond to it using any web browser, even on mobile devices.
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| − | | |
| − | For more information, visit: [https://blogs.office.com/2016/06/20/microsoft-forms-a-new-formative-assessment-and-survey-tool-in-office-365-education/ Forms]
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| − | | |
| − | </div>
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| − | </div>
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| − | | |
| − | <div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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| − | [[File:365_logo2.png|25px]] ''' Newsfeed'''
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| − | <div class="mw-collapsible-content">
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| − | Team sites and other kinds of SharePoint sites come with the SharePoint Newsfeed, which is a lot like a public blog or a microblog. You can use the SharePoint Newsfeed to start a conversation with people and to stay current with things other people post and share.
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| − | | |
| − | For more information, visit: [https://support.office.com/en-us/article/Office-365-enterprise-social-experience-Yammer-and-Newsfeed-21954C85-4384-47D4-96C2-DFA1C9D56E66?ui=en-US&rs=en-US&ad=US Newsfeed]
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| − | | |
| − | </div>
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| − | </div>
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| − | | |
| − | <div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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| − | [[File:365_logo2.png|25px]] ''' Office 365 Login Information'''
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| − | <div class="mw-collapsible-content">
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| − | | |
| − | *[http://learn.winona.edu/Microsoft_Outlook_365 WSU Current Students]
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| − | *[http://learn.winona.edu/WSU_Alumni_Email WSU Alumni]
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| − | | |
| − | | |
| − | *'''WSU Students and Employees''': To log into your WSU mail go to http://www.winona.edu. In the top right corner click on "Resources" and then "Office 365 & eMail".
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| − | [[File:LogIn365.png|400px]]
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| − | [[File:Office 365 (1).png|400px]]
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| − | [[File:Office 365 (2).png|400px]]
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| − | | |
| − | | |
| − | </div>
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| − | </div>
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| − | <div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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| − | [[File:365_logo2.png|25px]] ''' Office 365 Settings'''
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| − | <div class="mw-collapsible-content">
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| − | | |
| − | '''At the top right of your email, you will be able to change many of your settings within Outlook 365.'''
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| − | | |
| − | Options Include:
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| − | *Changing Your Theme
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| − | *Display Density
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| − | *Conversation View
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| − | *Reading Pane
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| − | **Log into Office 365
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| − | **Click on the Gear icon in the top right of the navigation bar
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| − | [[File:Outlook_settings.png|275px]]
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| − | | |
| − | | |
| − | <div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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| − | [[File:365_logo2.png|25px]] ''' Office.com (Training, Templates, etc)'''
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| − | <div class="mw-collapsible-content">
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| − | | |
| − | [[File:365_Office_Com.png|450px]]
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| − | | |
| − | * [http://www.lynda.com/Office-365-training-tutorials/1016-0.html Office 365 Training on [[Lynda]]]
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| − | | |
| − | </div>
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| − | </div>
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| − | | |
| − | </div>
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| − | </div>
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| − | | |
| − | <div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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| − | [[File:365_logo2.png|25px]] ''' OneDrive Desktop Sync'''
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| − | <div class="mw-collapsible-content">
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| − | | |
| − | Available for both macOS and Windows computers, this creates a local folder on your computer to which your OneDrive for Business cloud files sync.
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| − | | |
| − | * [https://learn.winona.edu/Sync_OneDrive_for_Business_on_Mac Sync OneDrive for Business on Mac]
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| − | | |
| − | * [https://learn.winona.edu/Sync_OneDrive_for_Business_on_Windows_10 Sync OneDrive for Business on PC]
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| − | | |
| − | | |
| − | </div>
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| − | </div>
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| − | | |
| − | <div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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| − | [[File:365_logo2.png|25px]] ''' OneDrive for Business and Web Apps'''
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| − | <div class="mw-collapsible-content">
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| − | | |
| − | [[Microsoft OneDrive for Business]] is an industrial-strength, business-class file storage and management service built on Microsoft's SharePoint technology. OneDrive for Business is in the cloud, a geeky way of saying that your files are stored off campus on a Microsoft file server that you can access via the Internet.Included in our package is 1 TB of file storage space on OneDrive for Business.
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| − | | |
| − | | |
| − | Note: OneDrive for Business is different from OneDrive, which is intended for personal storage separate from your workplace. OneDrive for Business is also different from your team site, which is intended for storing team or project-related documents.
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| − | | |
| − | | |
| − | [[File:Onedrivenew.png|800px]]
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| − | [[File:Dropdown34.png|250px]]
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| − | | |
| − | For a quick way to learn about OneDrive for Business, its services, and how to use it, follow these links or check out our [[Microsoft OneDrive for Business|Microsoft OneDrive for Business page]].
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| − | *[http://office.microsoft.com/en-us/sharepoint-server-help/what-is-skydrive-pro-HA102822076.aspx Office.com - What is OneDrive for Business?]
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| − | *[http://office.microsoft.com/en-us/office-365/store-and-share-documents-HA104113517.aspx Office 365 Learning Center - Managing Files with OneDrive for Business]
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| − | | |
| − | | |
| − | </div>
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| − | </div>
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| − | | |
| − | <div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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| − | [[File:365_logo2.png|25px]] ''' OneNote'''
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| − | <div class="mw-collapsible-content">
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| − | | |
| − | Microsoft OneNote is a new and improved easy-to-use note-taking and information-management program where you can capture ideas and information in electronic form. Saving your files out to a personal Microsoft OneDrive account allows you to sync your OneNote information across all of your mobile devices so you can access your notes at any time.
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| − | | |
| − | For more information, visit: [https://learn.winona.edu/Microsoft_OneNote Microsoft OneNote]
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| − | | |
| − | [[File:OneNote_Page.PNG|500px|link=http://learn.winona.edu/Microsoft_OneNote(PC)]]
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| − | | |
| − | </div>
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| − | </div>
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| − | | |
| − | <div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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| − | [[File:365_logo2.png|25px]] ''' Outlook 365 (WSU Mail)'''
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| − | <div class="mw-collapsible-content">
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| − | | |
| − | Office 365 includes Outlook Web App so you can get to your email whenever you are online, even if you are away from your desk or using your mobile phone or tablet. To get to Outlook Web App go to outlook.office.com or sign in to Office 365, then select '''Outlook''' from the apps provided. There is an included 25 GB for your email.
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| − | | |
| − | For more information, visit: [https://learn.winona.edu/Microsoft_Outlook Microsoft Outlook]
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| − | | |
| − | ====Important Links====
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| − | *[[Microsoft Outlook 365 Login]]
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| − | *[https://support.office.com/en-us/article/getting-started-in-outlook-web-app-0062c7be-f8e3-486e-8b14-5c1f793ceefd Outlook Web App Overview]
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| − | *[[Microsoft Clutter]]
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| − | | |
| − | </div>
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| − | </div>
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| − | <div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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| − | [[File:365_logo2.png|25px]] ''' People'''
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| − | <div class="mw-collapsible-content">
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| − | | |
| − | This is where all of your contacts are stored. Contacts may be added in manually, linked from a web app, or synced with a mobile device such as your mobile phone. You can view a directory of all rooms here on campus and all students and professors here on campus. You can email multiple people at once, find phone numbers, and create contact lists (which you may remember as being referred to as "distribution lists" in previous versions of Outlook). From the directory you can find or create sites that you can share with a number of people to work on projects or share information. To access People:
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| − | *Login to Outlook and chose the '''People icon''' on the bottom left.
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| − | | |
| − | [[File:People22.png|150px]]
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| − | | |
| − | *To create a new contact click '''New Contact''' on the top right.
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| − | | |
| − | [[File:People1.png|650px]]
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| − | | |
| − | *'''Note''': If accessing from the Outlook Desktop App, the general location is about the same for both buttons.
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| − | | |
| − | | |
| − | </div>
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| − | </div>
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| − | <div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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| − | [[File:365_logo2.png|25px]] ''' PowerPoint'''
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| − | <div class="mw-collapsible-content">
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| − | PowerPoint is a type of presentation software that allows the user to create a slideshow in order to showcase information. It is commonly used by teachers to display notes in large lecture classes. PowerPoint is part of the Microsoft Office package.
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| − | | |
| − | For more information, visit: [https://learn.winona.edu/Microsoft_PowerPoint PowerPoint]
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| − | | |
| − | | |
| − | </div>
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| − | </div>
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| − | | |
| − | <div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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| − | [[File:365_logo2.png|25px]] ''' Planner'''
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| − | <div class="mw-collapsible-content">
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| − | Planner is a new and improved way for businesses, schools and organizations to structure teamwork easily and get more done. With Planner, teams can create new plans; organize, assign and collaborate on tasks; set due dates; update statuses and share files, while visual dashboards and email notifications keep everyone informed on progress.
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| − | | |
| − | For more information, visit: [https://blogs.office.com/2016/06/06/microsoft-planner-ready-for-showtime/ Planner]
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| − | | |
| − | </div>
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| − | </div>
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| − | | |
| − | <div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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| − | [[File:365_logo2.png|25px]] ''' Sway'''
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| − | <div class="mw-collapsible-content">
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| − | Microsoft Sway is a presentation authoring tool. It's similar to PowerPoint in that you add text, images, media, links and other content to slides or what Sway calls cards. Just like PowerPoint slides, Sway cards are organized into a deck or a storyline. You can then apply effects and designs to enhance your presentation.
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| − | | |
| − | For more information, visit: [https://learn.winona.edu/Sway Sway]
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| − | | |
| − | </div>
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| − | </div>
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| − | | |
| − | <div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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| − | [[File:365_logo2.png|25px]] ''' Tasks'''
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| − | <div class="mw-collapsible-content">
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| − | | |
| − | Use your Tasks folder to keep track of things that you need to do but don’t necessarily want to put on your calendar.
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| − | | |
| − | For more information, visit: [https://support.office.com/en-us/article/Tasks-overview-89f8064f-2516-4036-845c-a6953e166fe0 Tasks]
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| − | | |
| − | | |
| − | </div>
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| − | </div>
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| − | | |
| − | <div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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| − | [[File:365_logo2.png|25px]] ''' Teams''' | |
| − | <div class="mw-collapsible-content">
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| − | | |
| − | Microsoft Teams is cloud-based team collaboration software that is part of the Office 365 suite of applications. The core capabilities in Microsoft Teams include business messaging, calling, video meetings and file sharing. Businesses of all sizes can use Teams
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| − | | |
| − | For more information, visit: [https://products.office.com/en-us/microsoft-teams/group-chat-software/ Teams]
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| − | </div>
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| − | </div>
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| − | | |
| − | <div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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| − | [[File:365_logo2.png|25px]] ''' Video'''
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| − | <div class="mw-collapsible-content">
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| − | | |
| − | Office 365 Video allows employees to find, discover, and view important topics and ideas across the company—across their devices—staying informed and in unison. | |
| − | | |
| − | For more information, visit: [https://support.office.com/en-us/article/Meet-Office-365-Video-ca1cc1a9-a615-46e1-b6a3-40dbd99939a6 Video]
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| − | | |
| − | | |
| − | </div>
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| − | </div>
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| − | <div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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| − | [[File:365_logo2.png|25px]] ''' White Board'''
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| − | <div class="mw-collapsible-content">
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| − | Microsoft's Whiteboard app, which lets users collaborate on an intelligent canvas through their Windows 10 devices, is now out of preview and available for download. As with a physical whiteboard, Whiteboard lets you draw, erase and attach sticky notes.
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| − | | |
| − | For more information, visit: [https://products.office.com/en-us/microsoft-whiteboard/digital-whiteboard-app/ Whiteboard]
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| − | | |
| − | </div>
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| − | </div>
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| − | <div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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| − | [[File:365_logo2.png|25px]] ''' Word'''
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| − | <div class="mw-collapsible-content">
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| − | | |
| − | Microsoft Word, or Word as it is commonly known, is a software application in the Office suite that allows you (the user) to perform word processing. You may use Word to create documents such as letters, invitations, term papers, flyers, resumes, novels, and much more!
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| − | | |
| − | For more information, visit: [https://learn.winona.edu/Microsoft_Word Word]
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| − | | |
| − | </div>
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| − | </div>
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| − | <div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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| − | [[File:365_logo2.png|25px]] ''' Yammer'''
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| − | <div class="mw-collapsible-content">
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| − | | |
| − | For those of you unfamiliar with the product, Yammer bills itself as an enterprise internal social network and central hub for team collaboration. It mixes the typical chat messenger application with collaboration tools available in Office 365. From within a Yammer discussion, teams can set up meeting appointments using Outlook, switch to a full-fledged Skype for Business video meeting, and access OneDrive for Business to create collaborative documents.
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| − | | |
| − | For more information, visit: [https://support.office.com/en-us/article/Office-365-enterprise-social-experience-Yammer-and-Newsfeed-21954C85-4384-47D4-96C2-DFA1C9D56E66?ui=en-US&rs=en-US&ad=US Yammer]
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| − | | |
| − | </div>
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| − | </div>
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| | | | |
| | + | ==Use mobile apps== |
| | + | ===Outlook=== |
| | + | {{WSU}} Information Technology Services strongly recommends using the Outlook app to access your {{WSU}} email on your Android and iOS mobile devices versus your device's native email app. Download and install Outlook on your device as you would any app and then add your {{WSU}} email account. |
| | + | ===Microsoft Authenticator=== |
| | + | {{WSU}} Information Technology Services strongly recommends using the [[Microsoft Authenticator|Microsoft Authenticator app]] on your Android and iOS mobile devices for multi-factor authentication on your Office 365 account. |
| | | | |
| | + | ===Other common apps=== |
| | + | Download mobile versions of common Office 365 applications to your Android and iOS devices. This includes Word, PowerPoint, Excel, OneNote, and Teams. |
| | | | |
| | + | ==Screenshots== |
| | + | <gallery widths=400px heights=400px> |
| | + | File:O365 portal.png|Fig 1. Office 365 web portal |
| | + | </gallery> |
| | | | |
| | + | ==More wiki articles== |
| | + | *[[Access your Office 365 web portal|How to log in to your Office 365 web portal]] |
| | + | *[[Multi-factor authentication for Office 365|What's multi-factor authentication for Office 365?]] |
| | + | *[[Enable multi-factor authentication for Office 365|How to enable multi-factor authentication on your Office 365 account]] |
| | + | *[[Frequently asked questions about Office 365]] |
| | | | |
| − | [[category: Microsoft Office 365]][[Category:Tablet Use at WSU]] [[category: update]] | + | ==External links== |
| | + | *[https://www.office.com/ Office.com] |
| | + | *[https://www.youtube.com/channel/UCc3pNIRzIZ8ynI38GO6H01Q Office 365 YouTube channel] |
| | + | [[category: Microsoft Office 365]][[Category:Keep Working]] |
