Difference between revisions of "Microsoft 365"

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{{WSU 365 Guide}}
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[[file:Office365Header.png|700px]]
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'''Microsoft 365''' is a suite of integrated productivity, creativity, and collaboration tools available to all {{WSU}} students and employees. The suite includes the latest version of familiar Office applications (e.g., Word, PowerPoint, Excel) for installation on your PC or Mac, a cloud-based file storage system called OneDrive, a web portal for accessing online apps and services, and mobile apps that can be installed on your phones and tablets. All laptops provided through the {{DLL}} and all {{WSU}} desktops in offices and labs come with several desktop applications preinstalled. All Minnesota State schools use Microsoft 365 under a centrally-managed arrangement called a single-tenant, facilitating sharing, communication, and collaboration across the system.
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__NOTOC__
 
  
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'''NOTE: We are actively working on this page.  Please check back often.'''
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==Our Microsoft 365 license==
 +
Microsoft 365 is a complex service with many moving parts. It helps to have a general understanding of what our license covers, how the product is updated, and who pays for it. Here are the basics:
 +
*Microsoft 365 is a cloud-based, interconnected set of applications, services, and resources that support individual and collaborative work. While the desktop version of Microsoft Word is still part of Microsoft 365, it's much more than just a bundle of the old familiar Microsoft Office applications. Microsoft 365 is positioned to be a comprehensive workplace solution that meets all of your personal productivity and teamwork needs, both in and out of the office.
 +
*Individual Minnesota State campuses purchase Microsoft 365 licenses for their students and employees. However, all campuses are part of what's called a '''single-tenant''', managed by the system office. We all live in the same Microsoft 365 house. This has several advantages, including unified authentication via StarID, a common address book, and the ability to make quick configuration changes that affect the entire system. In addition to reducing administrative costs, this affords opportunities for system-wide communication, coordination, and collaboration. 
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*Individual campuses can purchase one of three different [https://www.microsoft.com/en-us/education/products/microsoft-365 Microsoft 365 educational licenses], each with [https://edudownloads.azureedge.net/msdownloads/Microsoft-Modern-Work-Plan-Comparison-Education_11-2021.pdf a different bundle of services and applications]. These standard licenses can be modified to include additional features and functions and what Microsoft includes in each license can change from year to year. Currently, all WSU employees and students have '''A3 licenses'''. WSU alumni and retirees have '''A1 licenses'''.
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*Microsoft 365 is updated by Microsoft directly. Neither WSU nor the system office have any control over the update schedule and the schedule itself is unpredictable. The system office can enable/disable some changes after the fact and can provide feedback to Microsoft regarding proposed changes. Change requests are reviewed by the Minnesota State CIO Advisory Board.
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*Microsoft pushes updates based on your account's channel. Currently, all WSU Microsoft 365 accounts are in what's called the '''current channel''', which means that updates are applied as soon as Microsoft considers them to be ready.  Most updates are pushed to all users in the single-tenant within a short timeframe (e.g., the same day), but it does take some time for every account in the system to be upgraded.
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*[https://docs.microsoft.com/en-us/officeupdates/update-history-microsoft365-apps-by-date You can find update release notes here]. If you are interested in looking ahead at planned changes to Microsoft 365, [https://www.microsoft.com/en-us/microsoft-365/roadmap?filters= consult their product roadmap].
  
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==What is Microsoft Office 365 Services?==
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==Alumni and Retiree Services==
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Winona State is offering Microsoft Office Services ([[Cloud Computing]]) to the Winona State community for network resources/services.
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All alumni and retirees are granted a Microsoft 365 A1 license through WSU. This license includes access to the Microsoft 365 online dashboard at https://office.com. As of August 3rd, 2022, this license no longer includes the download and installation of Microsoft desktop applications on a laptop or desktop computer. Alumni and retirees can still use the online versions of such tools as Outlook, Word, PowerPoint, and Excel through their Microsoft 365 online dashboard. They have online access to files stored in their OneDrive and the ability to synchronize those files with local copies on their laptop or desktop device. Finally, all alumni and retirees have access to mobile apps for use on their phones and tablets.
  
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====Overview:====
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==Access your Microsoft 365 web portal==
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#Outlook - WSU email for students
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[[Access your Office 365 web portal|Log in to your Microsoft 365 web portal]] (Fig 1) to:
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#SkyDrive Pro-File storage and sharing.  This is separate from a personal SkyDrive account if you have one.  SkyDrive Pro gives users 25 GB of personal storage that syncs with their devices for offline access. Easily share documents with others through Office or SharePoint.  This is not to be confused with a personal SkyDrive account.  SkyDrive is a personal account that you may have while SkyDrive Pro is included with Office 365 for your professional/business/school documents/files.
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*Read and send email in the online version of Outlook
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#Office Web Apps.  
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*Open your OneDrive cloud file storage
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#Capture your ideas however you work best-using a keyboard, pen, or a touchscreen.
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*Use online versions of Microsoft 365 Apps (e.g., Word, Teams) and other online services and resources
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#Easily format information in Excel with tools that recognize your pattern and auto-complete data.
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*Install desktop versions of Office applications on your computer
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#Easily incorporate content from PDFs to create your own great-looking Word documents.
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*Change your Microsoft 365 settings
  
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==Setup Information==
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==Enable multi-factor authentication==
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*'''Setting up Mail on Mobile Devices'''
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{{WSU}} Information Technology Services requires [[Enable multi-factor authentication for Office 365|enabling multi-factor authentication]] (MFA) on your Microsoft 365 account. Once enabled, you will verify your credentials using a second method only available to you (e.g., respond to a notification sent to your phone) when signing in to your Winona State University Microsoft Office 365 account. MFA is the best way to prevent someone who steals your StarID password from accessing your Microsoft 365 account.
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**[[Mobile devices/Android Setup for WSU Email Account|Android WSU Mail Setup Instructions]]
 
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**[http://learn.winona.edu/WSU_Email_Setup_on_Personal_Apple_Device WSU Email Setup on Personal Apple Device]
 
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*'''Setting up Email in Desktop Applications'''
 
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**'''Mac OS X'''
 
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***[[Mail (Mac)/Sync Mail, Contacts and Calendars with OS X 10.7 Lion|Setting up Mail, Contacts and Calendars]]
 
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***[[Setting Up Microsoft Outlook - OS X 10.7 and 10.8|Setting Up Microsoft Outlook]]
 
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**'''Windows 7'''
 
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***[[Setting Up Microsoft Outlook 2010]]
 
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***[[Setting Up Microsoft Outlook 2013]]
 
  
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==Detailed Information==
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==Use installed desktop applications==
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===Pre-installed applications===
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The following Microsoft 365 Apps are pre-installed on all {{WSU}} laptop and desktop computers. Find and open them the task bar and Start menu in Windows or the dock and Applications folder on your Mac.
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*Word
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*Excel
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*PowerPoint
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*OneNote
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*Outlook
  
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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===OneDrive Sync===
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[[File:365_logo2.png|25px]]&nbsp;'''        Office 365 Login Information (sky.winona.edu)''' 
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The OneDrive Sync application that maintains a copy of your OneDrive folders and files on your computer for offline access, does not come pre-installed on {{WSU}} computers, but can be installed from the Microsoft 365 web portal.
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<div class="mw-collapsible-content">
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===Teams===
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The desktop version of Teams does not come pre-installed on {{WSU}} computers, but can be installed from the Microsoft 365 web portal.
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===Installing Microsoft 365 on other computers===
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Through our {{WSU}} license, you can [[Install Microsoft 365 desktop applications|install Microsoft 365 applications]] on up to five computers, including personally-owned laptops and desktops.
  
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*[http://learn.winona.edu/Microsoft_Outlook_365 WSU Current Students]
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==Use mobile apps==
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*[http://learn.winona.edu/WSU_Alumni_Email WSU Alumni]
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===Outlook===
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{{WSU}} Information Technology Services strongly recommends using the Outlook app to access your {{WSU}} email on your Android and iOS mobile devices versus your device's native email app. Download and install Outlook on your device as you would any app and then add your {{WSU}} email account.  
 +
===Microsoft Authenticator===
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{{WSU}} Information Technology Services strongly recommends using the [[Microsoft Authenticator|Microsoft Authenticator app]] on your Android and iOS mobile devices for multi-factor authentication on your Microsoft 365 account.
  
 +
===Other common apps===
 +
Download mobile versions of common Office 365 applications to your Android and iOS devices. This includes Word, PowerPoint, Excel, OneNote, and Teams.
  
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*'''WSU Students''':  To log into your WSU mail simply log onto [http://sky.winona.edu http://sky.winona.edu], click on Student > Mail. Enter your WSU username and password.'''
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==Screenshots==
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*'''WSU Employees''': To log into your WSU mail simply log onto [http://sky.winona.edu http://sky.winona.edu], click on Employees > Mail. Enter your WSU username and password.'''
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<gallery widths=400px heights=400px>
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*'''WSU Alumni''':  To log into your WSU mail simply log onto [http://sky.winona.edu http://sky.winona.edu], click on Alumni > Mail. Enter your WSU username and password.'''
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File:O365 portal.png|Fig 1. Microsoft 365 web portal
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</gallery>
  
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[[File:sky-winona-edu.png|600px]]
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==More wiki articles==
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*[[Access your Office 365 web portal|How to log in to your Microsoft 365 web portal]]
 +
*[[Multi-factor authentication for Office 365|What's multi-factor authentication for Microsoft 365?]]
 +
*[[Enable multi-factor authentication for Office 365|How to enable multi-factor authentication on your Microsoft 365 account]]
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*[[Frequently asked questions about Office 365]]
  
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*Work in Progress
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==External links==
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</div>
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*[https://www.office.com/ Your Microsoft 365 Web Portal]
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</div>
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*[https://www.youtube.com/channel/UCc3pNIRzIZ8ynI38GO6H01Q Microsoft 365 YouTube channel]
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
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*[https://www.microsoft.com/en-us/microsoft-365/roadmap?filters= Microsoft 365 Roadmap]
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[[File:365_logo2.png|25px]]&nbsp;'''        Office 365 Settings''' 
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*
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<div class="mw-collapsible-content">
 
  
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[[File:365_settings_menu.png|275px]]
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[[category: Microsoft 365]][[Category:Keep Working]]
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*Work in Progress
 
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</div>
 
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</div>
 
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====Office 365 Menu====
 
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[[File:365_menubar1.png|700px]]
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        Outlook 365 (WSU Mail)'''
 
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<div class="mw-collapsible-content">
 
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Office 365 includes Outlook Web App so you can get to your email whenever you are online, even if you are away from your desk or using your mobile phone or tablet. To get to Outlook Web App, sign in to Office 365, then at the top of the page click Outlook, Calendar, or People.
 
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*The screen you will see when you first log in to Office 365 will be your Microsoft/WSU Outlook Email screen:
 
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[[File:365_outlook.png|600px]]
 
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====Important Links====
 
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*[[Microsoft Outlook 365]]
 
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*[http://office.microsoft.com/en-us/office365-suite-help/start-using-outlook-web-app-for-email-and-calendars-HA103105767.aspx Outlook Web App Overview]
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        Calendar''' 
 
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<div class="mw-collapsible-content">
 
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Your calendar lets you create and track appointments and meetings. You can create multiple calendars, link to other people’s calendars, and even share your calendar with other people in your organization.
 
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[[File:365_Calendar1.png]]
 
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====Important Links====
 
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* [http://office.microsoft.com/en-us/office365-suite-help/calendar-overview-HA102824447.aspx Calendar Overview]
 
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*Work in Progress ; )
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        People''' 
 
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<div class="mw-collapsible-content">
 
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This is where all of your contacts are stored. Contacts may be added in manually, linked from a web app, or synced with a mobile device such as your mobile phone. You can view a directory of all rooms here on campus and all students and professors here on campus. You can email multiple people at once, find phone numbers, and create groups. From the directory you can find or create sites that you can share with a number of people to work on projects or share information.
 
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[[File:365_People1.png|650px]]
 
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*Work in Progress
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        Newsfeed''' 
 
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<div class="mw-collapsible-content">
 
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[[File:365_Newsfeed.png|800px]]
 
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*Work in Progress
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        SkyDrive Pro and Web Apps''' 
 
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<div class="mw-collapsible-content">
 
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[[SkyDrive Pro]] is automatically included within your Office 365 account underneath the SkyDrive link.  This is a service that allows you to create, share, edit, and back up your Office documents and other files.  If you already use a personal SkyDrive, there are a few differences.
 
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[[File:365_SkyDrivePro.png|800px]]
 
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[[File:365_Web_Apps.png|375px]]
 
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For a quick way to learn about SkyDrive, its services, and how to use it, follow these links or check out our [[Microsoft SkyDrive Pro|SkyDrive Pro page]].
 
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*[http://office.microsoft.com/en-us/sharepoint-server-help/what-is-skydrive-pro-HA102822076.aspx Office.com - What is SkyDrive Pro?]
 
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*[http://office.microsoft.com/en-us/office-365/store-and-share-documents-HA104113517.aspx Office 365 Learning Center - Managing Files with SkyDrive Pro]
 
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*[http://officeimg.vo.msecnd.net/en-us/files/485/892/AF104114261.pdf SkyDrive Pro - Storing and Sharing Documents]
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        Sites''' 
 
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<div class="mw-collapsible-content">
 
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*Sites is not ready for use at this time.  Please check back often to find out more about this option.
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        ... > Office.com (training, templates, etc)'''
 
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<div class="mw-collapsible-content">
 
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[[File:365_Office_Com.png|450px]]
 
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* [http://www.lynda.com/Office-365-training-tutorials/1016-0.html Office 365 Training on [[LyndaCampus]]]
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        Name Tab''' 
 
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<div class="mw-collapsible-content">
 
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*Sign in to IM- (not available yet)
 
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*About me- this is where you can type about yourself, list personal information, and it also keeps a log of your activities. On this page there are also shortcuts to the blogs page, applications, and tasks.
 
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[[File:about_me_.png|650px]]
 
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*My site- (not available yet)
 
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*Open another mailbox…- this gives you the option to add another preexisting Microsoft account.
 
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[[File:open_mailbox_.png|400px]]
 
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*Sign out- this will sign you out of your account.
 
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</div>
 
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</div>
 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:800px">
 
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[[File:365_logo2.png|25px]]&nbsp;'''        Settings'''
 
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<div class="mw-collapsible-content">
 
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*Refresh- this option refreshes the current page.
 
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*Set automatic replies- automatic replies are used when you will not be able to access your email for either short or long periods of time. You can access the automatic replies under the settings tab. You can then customize automatic replies. Once automatic replies are turned on they will respond to whoever emails you with your away message.
 
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[[File:send_automatic_.png|550px]]
 
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*Display settings- this is where you can change how your emails in your inbox appear as well as how the email conversations look.
 
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[[File:display_settings_.png|500px]]
 
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*Manage apps- this is where you can add, delete, and refresh apps.
 
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[[File:man_app.png|500px]]
 
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</div>
 
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</div>
 
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[[category: Office 365]][[Category: Update]]
 

Latest revision as of 01:10, 29 July 2022

Microsoft 365 is a suite of integrated productivity, creativity, and collaboration tools available to all Winona State University students and employees. The suite includes the latest version of familiar Office applications (e.g., Word, PowerPoint, Excel) for installation on your PC or Mac, a cloud-based file storage system called OneDrive, a web portal for accessing online apps and services, and mobile apps that can be installed on your phones and tablets. All laptops provided through the eWarrior Digital Life and Learning Program and all Winona State University desktops in offices and labs come with several desktop applications preinstalled. All Minnesota State schools use Microsoft 365 under a centrally-managed arrangement called a single-tenant, facilitating sharing, communication, and collaboration across the system.

Our Microsoft 365 license

Microsoft 365 is a complex service with many moving parts. It helps to have a general understanding of what our license covers, how the product is updated, and who pays for it. Here are the basics:

  • Microsoft 365 is a cloud-based, interconnected set of applications, services, and resources that support individual and collaborative work. While the desktop version of Microsoft Word is still part of Microsoft 365, it's much more than just a bundle of the old familiar Microsoft Office applications. Microsoft 365 is positioned to be a comprehensive workplace solution that meets all of your personal productivity and teamwork needs, both in and out of the office.
  • Individual Minnesota State campuses purchase Microsoft 365 licenses for their students and employees. However, all campuses are part of what's called a single-tenant, managed by the system office. We all live in the same Microsoft 365 house. This has several advantages, including unified authentication via StarID, a common address book, and the ability to make quick configuration changes that affect the entire system. In addition to reducing administrative costs, this affords opportunities for system-wide communication, coordination, and collaboration.
  • Individual campuses can purchase one of three different Microsoft 365 educational licenses, each with a different bundle of services and applications. These standard licenses can be modified to include additional features and functions and what Microsoft includes in each license can change from year to year. Currently, all WSU employees and students have A3 licenses. WSU alumni and retirees have A1 licenses.
  • Microsoft 365 is updated by Microsoft directly. Neither WSU nor the system office have any control over the update schedule and the schedule itself is unpredictable. The system office can enable/disable some changes after the fact and can provide feedback to Microsoft regarding proposed changes. Change requests are reviewed by the Minnesota State CIO Advisory Board.
  • Microsoft pushes updates based on your account's channel. Currently, all WSU Microsoft 365 accounts are in what's called the current channel, which means that updates are applied as soon as Microsoft considers them to be ready. Most updates are pushed to all users in the single-tenant within a short timeframe (e.g., the same day), but it does take some time for every account in the system to be upgraded.
  • You can find update release notes here. If you are interested in looking ahead at planned changes to Microsoft 365, consult their product roadmap.

Alumni and Retiree Services

All alumni and retirees are granted a Microsoft 365 A1 license through WSU. This license includes access to the Microsoft 365 online dashboard at https://office.com. As of August 3rd, 2022, this license no longer includes the download and installation of Microsoft desktop applications on a laptop or desktop computer. Alumni and retirees can still use the online versions of such tools as Outlook, Word, PowerPoint, and Excel through their Microsoft 365 online dashboard. They have online access to files stored in their OneDrive and the ability to synchronize those files with local copies on their laptop or desktop device. Finally, all alumni and retirees have access to mobile apps for use on their phones and tablets.

Access your Microsoft 365 web portal

Log in to your Microsoft 365 web portal (Fig 1) to:

  • Read and send email in the online version of Outlook
  • Open your OneDrive cloud file storage
  • Use online versions of Microsoft 365 Apps (e.g., Word, Teams) and other online services and resources
  • Install desktop versions of Office applications on your computer
  • Change your Microsoft 365 settings

Enable multi-factor authentication

Winona State University Information Technology Services requires enabling multi-factor authentication (MFA) on your Microsoft 365 account. Once enabled, you will verify your credentials using a second method only available to you (e.g., respond to a notification sent to your phone) when signing in to your Winona State University Microsoft Office 365 account. MFA is the best way to prevent someone who steals your StarID password from accessing your Microsoft 365 account.

Use installed desktop applications

Pre-installed applications

The following Microsoft 365 Apps are pre-installed on all Winona State University laptop and desktop computers. Find and open them the task bar and Start menu in Windows or the dock and Applications folder on your Mac.

  • Word
  • Excel
  • PowerPoint
  • OneNote
  • Outlook

OneDrive Sync

The OneDrive Sync application that maintains a copy of your OneDrive folders and files on your computer for offline access, does not come pre-installed on Winona State University computers, but can be installed from the Microsoft 365 web portal.

Teams

The desktop version of Teams does not come pre-installed on Winona State University computers, but can be installed from the Microsoft 365 web portal.

Installing Microsoft 365 on other computers

Through our Winona State University license, you can install Microsoft 365 applications on up to five computers, including personally-owned laptops and desktops.

Use mobile apps

Outlook

Winona State University Information Technology Services strongly recommends using the Outlook app to access your Winona State University email on your Android and iOS mobile devices versus your device's native email app. Download and install Outlook on your device as you would any app and then add your Winona State University email account.

Microsoft Authenticator

Winona State University Information Technology Services strongly recommends using the Microsoft Authenticator app on your Android and iOS mobile devices for multi-factor authentication on your Microsoft 365 account.

Other common apps

Download mobile versions of common Office 365 applications to your Android and iOS devices. This includes Word, PowerPoint, Excel, OneNote, and Teams.

Screenshots

  • Fig 1. Microsoft 365 web portal

More wiki articles

External links

Retrieved from "https://learn.winona.edu/w/index.php?title=Microsoft_365&oldid=78493"