Difference between revisions of "Microsoft 365"

Revision as of 13:48, 10 June 2019

WSU & Office 365

This article is part of the Office 365 Guide

What is Microsoft Office 365 Services?

Microsoft Office 365 is Winona State's software and storage solution for all employees and students.
Highlights include 1 TB of storage on OneDrive for Business and an Outlook email account with 25 GB of storage. Both of these services, among many others, are provided to every student and faculty member who is enrolled in the eWarrior program.

Overview:

1.Outlook - WSU Email for the WSU Community. - Sharing files and folders

2. Calendar

You can share your calendar, schedule meetings and more!

2. OneDrive for Business - File storage and sharing. OneDrive for Business syncs with your other mobile devices for offline access. Easily share documents with others through Office or SharePoint.

This is not to be confused with a personal OneDrive account. OneDrive is a personal account that you may have, while OneDrive for Business is included with Office 365 for your professional/business/school files.

3. Office Web Apps (see descriptions of each below).

Login Information

Listed below is your username to access all Office 365 services, including Outlook (email), OneDrive for Business, Microsoft Office apps, and others.

Students: StarID@go.minnstate.edu
Employees StarID@minnstate.edu

Login To Office 365 From the WSU Web Site

1. Navigate to the Winona State website

2. Click on Resources, located in a menu bar on top of the page.

3. Click on Office365 & Email in the drop-down menu that appears.

4. Login with your username and password (see screenshot below).

What's Available in Office 365?

Office 365 Login Information

WSU Students and Employees: To log into your WSU mail go to http://www.winona.edu. In the top right corner click on "Resources" and then "Office 365 & eMail".

Office 365 Settings

At the top right of your email, you will be able to change many of your settings within Outlook 365.

Options Include:

Changing Your Theme
Display Density
Conversation View
Reading Pane
- Log into Office 365
- Click on the Gear icon in the top right of the navigation bar

Outlook 365 (WSU Mail)

Office 365 includes Outlook Web App so you can get to your email whenever you are online, even if you are away from your desk or using your mobile phone or tablet. To get to Outlook Web App go to outlook.office.com or sign in to Office 365, then select Outlook from the apps provided. There is an included 25 GB for your email.

For more information, visit: Microsoft Outlook

Important Links

Calendar

Your calendar lets you create and track appointments and meetings. You can create multiple calendars, link to other people’s calendars, and even share your calendar with other people in your organization. To access the calendar:

Login to your Outlook account and click the Calendar icon on the bottom left.

What's the difference between a group and a distribution list?

Note: If accessing from the Outlook Desktop App, the general location is about the same.

People

This is where all of your contacts are stored. Contacts may be added in manually, linked from a web app, or synced with a mobile device such as your mobile phone. You can view a directory of all rooms here on campus and all students and professors here on campus. You can email multiple people at once, find phone numbers, and create contact lists (which you may remember as being referred to as "distribution lists" in previous versions of Outlook). From the directory you can find or create sites that you can share with a number of people to work on projects or share information. To access People:

Login to Outlook and chose the People icon on the bottom left.

To create a new contact click New Contact on the top right.

Note: If accessing from the Outlook Desktop App, the general location is about the same for both buttons.

OneDrive for Business and Web Apps

Microsoft OneDrive for Business is an industrial-strength, business-class file storage and management service built on Microsoft's SharePoint technology. OneDrive for Business is in the cloud, a geeky way of saying that your files are stored off campus on a Microsoft file server that you can access via the Internet.Included in our package is 1 TB of file storage space on OneDrive for Business.

Note: OneDrive for Business is different from OneDrive, which is intended for personal storage separate from your workplace. OneDrive for Business is also different from your team site, which is intended for storing team or project-related documents.

For a quick way to learn about OneDrive for Business, its services, and how to use it, follow these links or check out our Microsoft OneDrive for Business page.

OneDrive Desktop Sync

Available for both macOS and Windows computers, this creates a local folder on your computer to which your OneDrive for Business cloud files sync.

Sync OneDrive for Business on Mac

Sync OneDrive for Business on PC

OneNote

Microsoft OneNote is a new and improved easy-to-use note-taking and information-management program where you can capture ideas and information in electronic form. Saving your files out to a personal Microsoft OneDrive account allows you to sync your OneNote information across all of your mobile devices so you can access your notes at any time.

For more information, visit: Microsoft OneNote

Office.com (Training, Templates, etc)

Office 365 Training on Lynda

PowerPoint

PowerPoint is a type of presentation software that allows the user to create a slideshow in order to showcase information. It is commonly used by teachers to display notes in large lecture classes. PowerPoint is part of the Microsoft Office package.

For more information, visit: PowerPoint

Word

Microsoft Word, or Word as it is commonly known, is a software application in the Office suite that allows you (the user) to perform word processing. You may use Word to create documents such as letters, invitations, term papers, flyers, resumes, novels, and much more!

For more information, visit: Word

Sway

Microsoft Sway is a presentation authoring tool. It's similar to PowerPoint in that you add text, images, media, links and other content to slides or what Sway calls cards. Just like PowerPoint slides, Sway cards are organized into a deck or a storyline. You can then apply effects and designs to enhance your presentation.

For more information, visit: Sway

Excel

Microsoft Excel is a spreadsheet tool that has the capability of performing tasks such as calculating equations, creating graphs and creating tables.

For more information, visit: Excel

Forms

Microsoft Forms is a new part of Office 365 Education that allows teachers and students to quickly and easily create custom quizzes, surveys, questionnaires, registrations and more. When you create a form, you can invite others to respond to it using any web browser, even on mobile devices.

For more information, visit: Forms

Planner

Planner is a new and improved way for businesses, schools and organizations to structure teamwork easily and get more done. With Planner, teams can create new plans; organize, assign and collaborate on tasks; set due dates; update statuses and share files, while visual dashboards and email notifications keep everyone informed on progress.

For more information, visit: Planner

Yammer

For those of you unfamiliar with the product, Yammer bills itself as an enterprise internal social network and central hub for team collaboration. It mixes the typical chat messenger application with collaboration tools available in Office 365. From within a Yammer discussion, teams can set up meeting appointments using Outlook, switch to a full-fledged Skype for Business video meeting, and access OneDrive for Business to create collaborative documents.

For more information, visit: Yammer

Tasks

Use your Tasks folder to keep track of things that you need to do but don’t necessarily want to put on your calendar.

For more information, visit: Tasks

Video

Office 365 Video allows employees to find, discover, and view important topics and ideas across the company—across their devices—staying informed and in unison.

For more information, visit: Video

Delve

Microsoft Delve is a data visualization and discovery tool that incorporates elements of social networking and machine learning with the search capability of the Microsoft Office 365 Suite. The user experience centers on a personalized profile page, which includes displays for recently accessed documents, colleague profiles and a suggested-content feed.

For more information, visit: Delve

Newsfeed

Team sites and other kinds of SharePoint sites come with the SharePoint Newsfeed, which is a lot like a public blog or a microblog. You can use the SharePoint Newsfeed to start a conversation with people and to stay current with things other people post and share.

For more information, visit: Newsfeed

Office 365 Chrome Add-in

Streamline your experiences when switching between the Chrome browser and Office 365. Watch the video.

Setup Information

Setting up Email in Desktop Applications
Mac OS
- Sierra Setup
- El Capitan Setup
Windows 10
- Outlook 2016 Setup
Setting up Microsoft Office for the iPad
- Microsoft Office for the iPad
Setting up Mail on Mobile Devices

Self Help and Training

Microsoft Office Self Help & Training

Lynda Training Video

Up and Running with Office 365

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-[[File:One Drive main page.png|800px]]
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-[[File:One drive for business 2.png|375px]]
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 For a quick way to learn about OneDrive for Business, its services, and how to use it, follow these links or check out our [[Microsoft OneDrive for Business|Microsoft OneDrive for Business  page]].