Microsoft 365

	REVISION IN PROGRESS: This article contains useful information, but is being revised to reflect recent updates. Direct questions to TLT (tlt@winona.edu).

Microsoft Office 365 is a suite of integrated productivity, creativity, and collaboration tools available to all Winona State University students and employees. The suite includes the latest version of familiar Office applications (e.g., Word, PowerPoint, Excel) for installation on your PC or Mac, a cloud-based file storage system called OneDrive, a web portal for accessing online Office applications and services, and apps that can be installed on your mobile devices. All laptops provided through the eWarrior Digital Life and Learning Program and all Winona State University desktops in offices and labs come with Office applications installed. All Minnesota State schools use Office 365 under a single license, facilitating sharing, communication, and collaboration across the system.

Access your Office 365 web portal

From the WSU website

From any page on the Winona State University website, select the Resources tab at the top of the page
Select Office365 & Email from the menu

From Office.com

Use your favorite web browser to go to https://www.office.com
Select the Sign In button

Log in

Log in with your StarID username and password. Use the following username format:

Students: StarID@go.minnstate.edu
Employees: StarID@minnstate.edu

Multi-factor authentication

If you have enabled multi-factor authentication (MFA) on your Winona State University Office 365 account, you might be prompted to verify your credentials using your default verification method. If you haven't enabled MFA, Winona State University Information Technology Services strongly recommends doing so. It's the best way to prevent someone who steals your StarID password from accessing your Office 365 account.

Screenshots

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What's Available in Office 365?

Calendar

Your calendar lets you create and track appointments and meetings. You can create multiple calendars, link to other people’s calendars, and even share your calendar with other people in your organization. To access the calendar:

Login to your Outlook account and click the Calendar icon on the bottom left.

What's the difference between a group and a distribution list?

Note: If accessing from the Outlook Desktop App, the general location is about the same.

Delve

Microsoft Delve is a data visualization and discovery tool that incorporates elements of social networking and machine learning with the search capability of the Microsoft Office 365 Suite. The user experience centers on a personalized profile page, which includes displays for recently accessed documents, colleague profiles and a suggested-content feed.

For more information, visit: Delve

Excel

Microsoft Excel is a spreadsheet tool that has the capability of performing tasks such as calculating equations, creating graphs and creating tables.

For more information, visit: Excel

Forms

Microsoft Forms is a new part of Office 365 Education that allows teachers and students to quickly and easily create custom quizzes, surveys, questionnaires, registrations and more. When you create a form, you can invite others to respond to it using any web browser, even on mobile devices.

For more information, visit: Forms

Newsfeed

Team sites and other kinds of SharePoint sites come with the SharePoint Newsfeed, which is a lot like a public blog or a microblog. You can use the SharePoint Newsfeed to start a conversation with people and to stay current with things other people post and share.

For more information, visit: Newsfeed

Office 365 Login Information

WSU Students and Employees: To log into your WSU mail go to http://www.winona.edu. In the top right corner click on "Resources" and then "Office 365 & eMail".

Office 365 Settings

At the top right of your email, you will be able to change many of your settings within Outlook 365.

Options Include:

Changing Your Theme
Display Density
Conversation View
Reading Pane
- Log into Office 365
- Click on the Gear icon in the top right of the navigation bar

Office.com (Training, Templates, etc)

Office 365 Training on Lynda

OneDrive Desktop Sync

Available for both macOS and Windows computers, this creates a local folder on your computer to which your OneDrive for Business cloud files sync.

Sync OneDrive for Business on Mac

Sync OneDrive for Business on PC

OneDrive for Business and Web Apps

Microsoft OneDrive for Business is an industrial-strength, business-class file storage and management service built on Microsoft's SharePoint technology. OneDrive for Business is in the cloud, a geeky way of saying that your files are stored off campus on a Microsoft file server that you can access via the Internet.Included in our package is 1 TB of file storage space on OneDrive for Business.

Note: OneDrive for Business is different from OneDrive, which is intended for personal storage separate from your workplace. OneDrive for Business is also different from your team site, which is intended for storing team or project-related documents.

For a quick way to learn about OneDrive for Business, its services, and how to use it, follow these links or check out our Microsoft OneDrive for Business page.

OneNote

Microsoft OneNote is a new and improved easy-to-use note-taking and information-management program where you can capture ideas and information in electronic form. Saving your files out to a personal Microsoft OneDrive account allows you to sync your OneNote information across all of your mobile devices so you can access your notes at any time.

For more information, visit: Microsoft OneNote

Outlook 365 (WSU Mail)

Office 365 includes Outlook Web App so you can get to your email whenever you are online, even if you are away from your desk or using your mobile phone or tablet. To get to Outlook Web App go to outlook.office.com or sign in to Office 365, then select Outlook from the apps provided. There is an included 25 GB for your email.

For more information, visit: Microsoft Outlook

Important Links

People

This is where all of your contacts are stored. Contacts may be added in manually, linked from a web app, or synced with a mobile device such as your mobile phone. You can view a directory of all rooms here on campus and all students and professors here on campus. You can email multiple people at once, find phone numbers, and create contact lists (which you may remember as being referred to as "distribution lists" in previous versions of Outlook). From the directory you can find or create sites that you can share with a number of people to work on projects or share information. To access People:

Login to Outlook and chose the People icon on the bottom left.

To create a new contact click New Contact on the top right.

Note: If accessing from the Outlook Desktop App, the general location is about the same for both buttons.

PowerPoint

PowerPoint is a type of presentation software that allows the user to create a slideshow in order to showcase information. It is commonly used by teachers to display notes in large lecture classes. PowerPoint is part of the Microsoft Office package.

For more information, visit: PowerPoint

Planner

Planner is a new and improved way for businesses, schools and organizations to structure teamwork easily and get more done. With Planner, teams can create new plans; organize, assign and collaborate on tasks; set due dates; update statuses and share files, while visual dashboards and email notifications keep everyone informed on progress.

For more information, visit: Planner

Sway

Microsoft Sway is a presentation authoring tool. It's similar to PowerPoint in that you add text, images, media, links and other content to slides or what Sway calls cards. Just like PowerPoint slides, Sway cards are organized into a deck or a storyline. You can then apply effects and designs to enhance your presentation.

For more information, visit: Sway

Tasks

Use your Tasks folder to keep track of things that you need to do but don’t necessarily want to put on your calendar.

For more information, visit: Tasks

Teams

Microsoft Teams is cloud-based team collaboration software that is part of the Office 365 suite of applications. The core capabilities in Microsoft Teams include business messaging, calling, video meetings and file sharing. Businesses of all sizes can use Teams

For more information, visit: Teams

Video

Office 365 Video allows employees to find, discover, and view important topics and ideas across the company—across their devices—staying informed and in unison.

For more information, visit: Video

White Board

Microsoft's Whiteboard app, which lets users collaborate on an intelligent canvas through their Windows 10 devices, is now out of preview and available for download. As with a physical whiteboard, Whiteboard lets you draw, erase and attach sticky notes.

For more information, visit: Whiteboard

Word

Microsoft Word, or Word as it is commonly known, is a software application in the Office suite that allows you (the user) to perform word processing. You may use Word to create documents such as letters, invitations, term papers, flyers, resumes, novels, and much more!

For more information, visit: Word

Yammer

For those of you unfamiliar with the product, Yammer bills itself as an enterprise internal social network and central hub for team collaboration. It mixes the typical chat messenger application with collaboration tools available in Office 365. From within a Yammer discussion, teams can set up meeting appointments using Outlook, switch to a full-fledged Skype for Business video meeting, and access OneDrive for Business to create collaborative documents.

For more information, visit: Yammer