Microsoft Outlook

Outlook is an email application that you can access online through Microsoft Office 365. The benefits of using Outlook for your email include creating rules to organize emails, having an "always on" email application, and the integration of outlook to other applications like Microsoft Lync and Microsoft OneNote. Outlook can also be setup on your mobile device.

The Microsoft Outlook App is available on both the Apple App Store and the Android Play Store and is a great app for checking your email on a mobile device.

NOTE: There have been documented issues with Outlook Calendars for users with multiple iOS devices, including events that do not display in the calendar or events that repeat within the same time slot. Unconfiguring your email and calendar from the default iOS apps (Mail and Calendar) and using the Outlook application seems to solve this problem.

Outlook Video Tutorials via Lynda

• Office 365 Outlook Essential Training for complete training on Microsoft Outlook. To view the training, you will need a Lynda account setup.

Setting-Up Outlook

WSU Laptops

All WSU laptops are now running Outlook 365.

1. Click on the Outlook icon 2. Use your StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees) to log in to your account. 3. It will ask you to "add an account". Click on "Exchange or Office 365" 4. Enter your StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees) where it asks for your E-mail address. 5. Method = Keep the default "User Name and Password" 6. Username: StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees) 7. Password: Enter your password 8. Make sure "Configure Automatically" is checked. 9. Click on "Add Account". 10. Click on "Allow" when it tells you that it is being redirected

Macbook

• Setting Up Microsoft Outlook - OS X Sierra
• Setting Up Microsoft Outlook - OS X El Capitan

WSU PC Desktops

• Setting Up Microsoft Outlook 2016

• Setting Up Microsoft Outlook 2013 - Outlook 2013 will be available until April 10, 2018 when Microsoft will quit supporting this version.

Iphone And Android Devices

• Setting Up Outlook App on your Android or iPhone

Related articles

• Using Outlook contact groups
• Outlook App - new and easy to download and use
• Outlook Web App - OWA
• Saving Office Attachments in Outlook

Signature Files

Outlook 2013

• File-> Options-> section Mail-> button Signatures…

You will see any signatures already configured. Press the “New” button to create a new signature.

Backup Your Signature Files

• File-> Options-> section Mail -> Ctrl-Click the Signatures button

This will take you to the location that your Signature Files are located. Copy these files to your back up or new computer at this location: C:\Users\%username%\AppData\Roaming\Microsoft\Signatures

Create an Email Template

Create email templates for messages that you frequently need to send out. You can reuse the template and add new information when you send the email out.

1. Click Home

# In the New group, click New Email Keyboard shortcut To create an email message, press Ctrl-Shift+M

In the message body, enter the content that you want.

1. In the message window, click the File tab
2. Click Save As
3. In the Save As dialog box, in the Save as type list, click Outlook Template
4. In the File name box, type a name for your template, and then click Save

By default templates are saved in the following folders:

Windows 8, Windows 7 c:\users\username\appdata\roaming\microsoft\templates

Backup Templates

Copy the templates that you have stored in the c:\users\username\appdata\roaming\microsoft\templates to your file back up location.

Accessing a shared mailbox via Outlook for Windows

• Click File > Account Settings > Account Settings.

• Account Settings in the Backstage view

• On the Email tab in the list, highlight the Exchange account you want to work with. You might only have one listed. Click Change, and then click More Settings.

• On the Advanced tab, under Open these additional mailboxes, click Add, and then enter the shared mailbox name that you want to add to your user profile.

Accessing a shared mailbox via Outlook for Mac

1. First click the Outlook icon on your dock.

2.Click on the Tools and select Accounts.

3. Click the Plus sign and select Exchange to add another mailbox.

4.Type in the email address for the shared mailbox on the email address field.

Then type your full StarID@go.minnstate.edu for the user name field.

5.If this screen shows up then Click Always use my response to this server And click Allow (Else skip this Step)

Step 6: Change the account description from Winona1 to the name of the share mailbox. And close the account window.

Step 7: You will now see the mailbox under inbox.

Important Info

Microsoft Clutter