Difference between revisions of "Microsoft Outlook"

Revision as of 18:25, 17 March 2020

Outlook is an email application that you can access online through Microsoft Office 365. Outlook can also be setup on your mobile device.

The Microsoft Outlook App is available on both the Apple App Store and the Android Play Store and is a great app for checking your email on a mobile device.

NOTE: There have been documented issues with Outlook Calendars for users with multiple iOS devices, including events that do not display in the calendar or events that repeat within the same time slot. Unconfiguring your email and calendar from the default iOS apps (Mail and Calendar) and using the Outlook application seems to solve this problem.

Setting-Up Outlook

WSU Laptops

All WSU laptops are now running Outlook 365.

Macbook

Click on the Outlook icon

Use your StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees) to log in to your account.
It will ask you to add an account. Click on "Exchange or Office 365"
Enter your StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees) where it asks for your E-mail address.
Method: Keep the default User Name and Password
Username: StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees)
Password: Enter your password
Make sure Configure Automatically is checked.
Click on Add Account.
Click on Allow when it tells you that it is being redirected

PC

From the Start Menu Click on the Outlook icon

Use your StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees) to login to your account and Click Connect.
A window will then pop up. Type in your StarID Password and Click OK.
Click OK when you see a window which says Account Setup is complete.
Use your StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees) to Activate Office 365 and Click Next.
In the next window, type in your StarID Password and Click Sign in.
Click Skip for now when you see Add this account to windows.
Click Done when you see You’re All Set.
Click OK when you see Account Updated. (If you don’t see this, ignore it)
Click Accept when you see First things first.
You have now successfully setup your outlook account.

WSU PC Desktops

Setting Up Microsoft Outlook 2016

Iphone And Android Devices

Setting Up Outlook App on your Android or iPhone

Backup Templates

Copy the templates that you have stored in the c:\users\username\appdata\roaming\microsoft\templates to your file back up location.

Accessing a shared mailbox via Outlook for Windows

Click File > Account Settings > Account Settings.

Account Settings in the Backstage view

On the Email tab in the list, highlight the Exchange account you want to work with. You might only have one listed. Click Change, and then click More Settings.

On the Advanced tab, under Open these additional mailboxes, click Add, and then enter the shared mailbox name that you want to add to your user profile.

Accessing a shared mailbox via Outlook for Mac

1. First click the Outlook icon on your dock.

2.Click on the Tools and select Accounts.

3. Click the Plus sign and select Exchange to add another mailbox.

4.Type in the email address for the shared mailbox on the email address field.

Then type your full StarID@go.minnstate.edu for the user name field.

5.If this screen shows up then Click Always use my response to this server And click Allow (Else skip this Step)

Step 6: Change the account description from Winona1 to the name of the share mailbox. And close the account window.

Step 7: You will now see the mailbox under inbox.

@@ Line 5: / Line 5: @@
 [[File:Microsoft_Logo.jpg|200px|left]]
-'''Outlook''' is an [[email]] application that you can access online through [[Microsoft Office 365]].  The benefits of using Outlook for your email include creating rules to organize emails, having an "always on" email application, and the integration of outlook to other applications like [https://learn.winona.edu/Microsoft_Lync_2010 Microsoft Lync] and [http://learn.winona.edu/Microsoft_OneNote Microsoft OneNote]. Outlook can also be setup on your mobile device.
+'''Outlook''' is an [[email]] application that you can access online through [[Microsoft Office 365]].  Outlook can also be setup on your mobile device.
 The Microsoft [[Outlook App]] is available on both the Apple App Store and the Android Play Store and is a great app for checking your email on a mobile device.
 '''NOTE:''' There have been documented issues with Outlook Calendars for users with multiple iOS devices, including events that do not display in the calendar or events that repeat within the same time slot. Unconfiguring your email and calendar from the default iOS apps (Mail and Calendar) and using the Outlook application seems to solve this problem.
-==Outlook Video Tutorials via [[Lynda]]==
-*[http://www.lynda.com/Office-tutorials/Office-365-Outlook-Essential-Training/366455-2.html Office 365 Outlook Essential Training] for complete training on Microsoft Outlook.  To view the training, you will need a [[Lynda|Lynda account]] setup.
 ==Setting-Up Outlook==
@@ Line 19: / Line 16: @@
 All WSU laptops are now running Outlook 365.
+====Macbook====
 '''Click on the Outlook icon'''
 #Use your StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees) to log in to your account.
-#It will ask you to "add an account".  Click on "Exchange or Office 365"
+#It will ask you to '''add an account'''.  Click on "Exchange or Office 365"
-#Enter your StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees) where it asks for your E-mail address.
+#Enter your '''StarID@go.minnstate.edu (students)''' or '''StarID@minnstate.edu (employees)''' where it asks for your E-mail address.
-#Method: Keep the default "User Name and Password"
+#Method: Keep the default '''User Name and Password'''
-#Username: StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees)
+#Username: '''StarID@go.minnstate.edu (students)''' or '''StarID@minnstate.edu (employees)'''
-#Password: Enter your password
+#Password: '''Enter your password'''
-#Make sure "Configure Automatically" is checked.
+#Make sure '''Configure Automatically''' is checked.
-#Click on "Add Account".
+#Click on '''Add Account'''.
-#Click on "Allow" when it tells you that it is being redirected
+#Click on '''Allow''' when it tells you that it is being redirected
+====PC====
+From the Start Menu
+'''Click on the Outlook icon'''
+#Use your '''StarID@go.minnstate.edu (students)''' or '''StarID@minnstate.edu (employees)''' to login to your account and Click '''Connect'''.
+#A window will then pop up. Type in your StarID Password and Click '''OK'''.
+#Click '''OK''' when you see a window which says Account Setup is complete.
+#Use your '''StarID@go.minnstate.edu (students)''' or '''StarID@minnstate.edu (employees)'''  to Activate Office 365 and Click '''Next'''.
+#In the next window, type in your StarID Password and Click '''Sign in'''.
+#Click '''Skip''' for now when you see '''Add this account to windows'''.
+#Click '''Done''' when you see '''You’re All Set'''.
+#Click '''OK''' when you see '''Account Updated'''. (If you don’t see this, ignore it)
+#Click '''Accept''' when you see '''First things first'''.
+#You have now successfully setup your outlook account.
 ===WSU PC Desktops===
 *[[Setting Up Microsoft Outlook 2016]]
-*[[Setting Up Microsoft Outlook 2013]] - Outlook 2013 will be available until April 10, 2018 when Microsoft will quit supporting this version.
 ===Iphone And Android Devices===
 *Setting Up [[Outlook App]] on your Android or iPhone
-==Related articles==
-*[[Outlook contact groups|Using Outlook contact groups]]
-*[[Outlook App]] - new and easy to download and use
-*[[Outlook Web App]] - OWA
-*[https://learn.winona.edu/Office_attachments_in_Outlook Saving Office Attachments in Outlook]
-==Signature Files==
-Outlook 2013
-* File-> Options-> section Mail-> button Signatures…
-[[File:OutlookOptionsMail.png]]
-You will see any signatures already configured. Press the “New” button to create a new signature.
-[[File:SignaturesandStationery.png]]
-===Backup Your Signature Files===
-* File-> Options-> section Mail -> '''Ctrl-Click''' the Signatures button
-This will take you to the location that your Signature Files are located. Copy these files to your back up or new computer at this location:
-C:\Users\%username%\AppData\Roaming\Microsoft\Signatures
-==Create an Email Template==
-Create email templates for messages that you frequently need to send out.  You can reuse the template and add new information when you send the email out.
-# Click '''Home
-'''# In the '''New''' group, click '''New Email'''
-Keyboard shortcut  To create an email message, press Ctrl-Shift+M
-In the message body, enter the content that you want.
-# In the message window, click the '''File''' tab
-# Click '''Save As'''
-# In the '''Save As''' dialog box, in the '''Save as type''' list, click '''Outlook Template'''
-# In the File name box, type a name for your template, and then click '''Save'''
-By default templates are saved in the following folders:
-Windows 8, Windows 7 '''c:\users\''username''\appdata\roaming\microsoft\templates
-'''
 ===Backup Templates===
 Copy the templates that you have stored in the '''c:\users\''username''\appdata\roaming\microsoft\templates
 '''
 to your file back up location.
 == Accessing a shared mailbox via Outlook for Windows ==
@@ Line 91: / Line 63: @@
 *On the '''Email''' tab in the list, highlight  the Exchange account you want to work with.  You might only have one listed.  Click '''Change''', and then click '''More Settings'''.
-*On the Advanced tab, under Open these additional mailboxes, click Add, and then enter the shared mailbox name that you want to add to your user profile.
+*On the Advanced tab, under Open these additional mailboxes, click '''Add''', and then enter the shared mailbox name that you want to add to your user profile.
 == Accessing a shared mailbox via Outlook for Mac ==
@@ Line 123: / Line 95: @@
 Step 7: You will now see the mailbox under inbox.
-==Important Info==
+==Related Articles==
-[https://learn.winona.edu/Microsoft_Clutter Microsoft Clutter]
+*[https://learn.winona.edu/Backing_up_Outlook_signatures,_rules,_blocked_senders,_and_junk_settings Backing up Signature files, rules, blocked senders and junk settings]
+*[[Outlook App]] - new and easy to download and use
+*[[Outlook Web App]] - OWA
+*[https://learn.winona.edu/Office_attachments_in_Outlook Saving Office Attachments in Outlook]
 [[Category:Microsoft Office 365]][[Category:Outlook 365]][[Category:Email]][[Category:Software]][[Category:Definition]]