Difference between revisions of "Prepare for the first week of classes"

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Instructors can use the checklists included in this article to '''prepare for the first week of classes'''. Check off relevant, technology-related tasks, such as configuring your {{D2L}} course shells, creating Microsoft Teams sites, scheduling Zoom meetings, providing access to LinkedIn Learning content, and requesting custom student support. This article assumes general familiarity with the corresponding tools and services. If you are new to WSU or just haven't used one of these tools or services before, consult our [[New Faculty Information|New Faculty Guide]] for help with the basics.
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==About this article==
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==New for Summer 2022==
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This article provides a checklist of technology-related tasks to help instructors prepare for the first week of classes. It is intended for all '''instructors''' who use technology to facilitate teaching and learning. Depending on the tools you use, some of the checklist items may not apply. Items in this checklist include links to more information. If you need any additional help, please contact [[TLT]] ([mailto:tlt@winona.edu tlt@winona.edu]).
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===D2L Course Management Changes===
 +
In March, 2022, the system office implemented a change in how our D2L Brightspace system interacts with our system-wide student record system, ISRS. This resulted in some changes of which instructors need to be aware:
 +
*Instructors can no longer deactivate their Brightspace courses themselves. As always, an empty Brightspace course is created for sections of all scheduled courses in the catalog automatically. Unlike previous semesters, all courses are now configured as Active when they are created and will show up on students' and instructors' My Courses list in Brightspace by default. While they will be able to see the course listed, students will not be able to open it until the course Start Date has elapsed. As always, the default Brightspace course Start Date is set to 8:00 am on the first day of the term. Instructors can change that start date as needed.
 +
*This means that instructors must now manage student access to their courses [[Setting Brightspace course start and end dates|using the course Start and End Date properties]]. 
 +
*Instructors can request that a course be deactivated, thereby removing it from their and their students' My Courses list. [https://apps.powerapps.com/play/1c72280c-24e3-4c76-9a61-9f377acd4beb?tenantId=5011c7c6-0ab4-46ab-9ef4-fae74a921a7f&source=iframe&orgId= Use the system office's Brightspace Course Tools service portal ] to request that a course be removed and [https://mnscu.sharepoint.com/:w:/r/sites/D2Lsupport/_layouts/15/Doc.aspx?sourcedoc=%7BE6862E8E-FCFB-4C0A-A921-C9367DA8146C%7D&file=2348.docx&action=default&mobileredirect=true&DefaultItemOpen=1 find more detailed instructions here]. Note that instructors can request that a deactivated course be restored if they make a mistake or change their mind.
 +
*The Brightspace course merge process has also changed. Instructors can now request course merges [[Merge Brightspace courses|using the system office's Brightspace Course Tools service portal]]. All merges are now completed immediately. As always, instructors should merge courses before adding any content or activities to the individual course sections.
  
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==Checklist==
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===Software updates===  
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===Complete pre-semester D2L {{D2L}} tasks===
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Ensure that you and your students are prepared to use the latest versions of the following applications. Consult the corresponding checklist below for update instructions if needed.
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If you plan on using {{D2L}} to support any of your courses this semester, here are some common pre-semester preparation tasks:
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*Zoom
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#Pinning your courses. If you don't see your courses listed on your main homepage when you log into Brightspace, you can "pin" them to your homepage. You can also remove courses that you have pinned previously, keeping your homepage tidy.
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*Kaltura Capture
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#'''Merge your courses.''' If you want to combine any of your individual {{D2L}} courses into one, larger course, you can now initiate these merges yourself. [[Merging D2L courses|More information...]]
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*Respondus Lockdown Browser
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#'''Add teaching assistants.''' You can student teaching assistants to your {{D2L}} courses yourself. [[Adding TAs and GAs to Brightspace courses|More information...]]
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*Flipgrid
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#'''Copy course components from previous semesters.''' Save time by copying forward various {{D2L}} course components from previous courses. [[Copying D2L courses|More information...]]
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*Airtame
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#'''Check your classlist.''' From the Communication menu of a {{D2L}} course, select Classlist. Many students post pictures of themselves and this can help you put names with faces.
 
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#'''Add course content.''' You can upload handouts, slides, and other course materials, add links to external websites, and develop a table of contents for your course. [[Content in D2L|More information...]]
 
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#'''Post a welcome message.''' Add a welcome message to your course homepage using the Annoucements tool. [[Adding_a_D2L_news_item|More information...]]
 
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#'''Build the grade book.''' Create a spreadsheet in D2L for managing your course grades and presenting them to students. [[Grades_in_D2L|More information..]]
 
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#'''Activate the course.''' Your students will not be able to see your course on their list in {{D2L}} until you activate it. You can also edit the start and end dates. [[Activating_a_D2L_Course|More information...]]
 
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#'''Send an email to your class list.'''  You can send messages to your students from your {{D2L}} course directly. [[Emailing_in_D2L|More information...]]
 
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#'''Customize course homepages.''' If desired, you can customize your {{D2L}} course homepages to your specifications. This includes adding custom navigation and widgets. [[Home_Pages_in_D2L|More information...]]
 
  
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===<i class="fa fa-check-square-o"></i> Visit your classroom===
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===D2L {{D2L}}===
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Even if you have taught in the room before, please visit your classrooms and test the devices and media you plan to use this semester. Plug your laptop into the data projector, try the document camera, test the audio, play a YouTube movie, and so on. If you are teaching via ITV, we would be happy to set up a test connection for you to use for practice (e.g., switch cameras, switch between audience cameras and your laptop). Note that we no longer support the use of overhead projectors or VHS tape players in classrooms. While these tools may still be found in some classrooms, we are no longer maintaining them centrally.
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{| class="mw-collapsible mw-expanded wikitable" style="text-align: left;
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*'''Wireless projection.''' Many of our classrooms have projectors that afford the wireless display of laptops and tablets. If you are interested in using this functionality, please contact TLT.
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! Checklist Item || Description and More Information &nbsp;
 +
|- style="vertical-align:top;"   
 +
| style="width: 20%"|'''Request sandboxes''' || [[Use Brightspace sandbox courses|Ask TLT to create course shells]] to use as master copies of your official courses. Use sandboxes to develop courses and collaborate with colleagues.
 +
|- style="vertical-align:top;"   
 +
| '''Find courses''' || [[My Courses widget|Find your current courses on the homepage]]. Pin and unpin courses as needed.
 +
|- style="vertical-align:top;"   
 +
| '''Merge courses''' || [[Merge Brightspace courses|Request to combine multiple sections into one, larger course]]. Do this before adding content or activities to the individual sections.
 +
|- style="vertical-align:top;"   
 +
| '''Check class lists''' || Ensure students are enrolled in your courses. {{D2L}} class lists are refreshed against official class lists every morning.
 +
|- style="vertical-align:top;"   
 +
| '''Set start/end dates''' || [[Setting Brightspace course start and end dates|Set your course start and end dates]] to control when and for how long students can enter your course.
 +
|- style="vertical-align:top;"   
 +
| '''Copy course components''' || Save time by copying forward various {{D2L}} course components from previous courses. [[Copy components of a Brightspace course|More information...]]
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|- style="vertical-align:top;"   
 +
| '''Add external learning tools''' || Your students will not be able to see your course on their list in {{D2L}} until you activate it. You can also edit the start and end dates. [[Activate_a_Brightspace_course|More information...]]
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|- style="vertical-align:top;"   
 +
| '''Add new content and activities''' || You can upload handouts, slides, and other course materials, add links to external websites, and develop a table of contents for your course. [[Content in Brightspace|More information...]]
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|- style="vertical-align:top;"   
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| '''Activate Lockdown Browser''' || If you copied quizzes that used Respondus Lockdown Browser (LDB) from another course, you must [[allow all your copied quizzes to load into the Lockdown Browser tab]] of the Quiz Tool in your current course. 
 +
|- style="vertical-align:top;" 
 +
| '''Build grade book''' || Create a spreadsheet in D2L for managing your course grades and presenting them to students. [[Grades in Brightspace courses|More information..]]
 +
|- style="vertical-align:top;"   
 +
| '''Manage dates''' || Your students will not be able to see your course on their list in {{D2L}} until you activate it. You can also edit the start and end dates. [[Manage_dates_in_Brightspace|More information...]]
 +
|- style="vertical-align:top;" 
 +
| '''Customize homepage''' || If desired, you can customize your {{D2L}} course homepages to your specifications. This includes adding custom navigation and widgets. [[Home_Pages_in_Brightspace|More information...]]
 +
|- style="vertical-align:top;"
 +
| '''Post welcome announcement''' || Add a welcome message to your course homepage using the Annoucements tool. [[Announcements in Brightspace courses|More information...]]
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|- style="vertical-align:top;"
 +
| '''Send welcome email''' || Send an email to students welcoming them to the course using the Email Tool. [[Email in Brightspace courses|More information...]]
 +
|- style="vertical-align:top;"   
 +
| '''Add assistants and tutors''' || Contact {{TLT}} if you want to add teaching assistants or tutors to your {{D2L}} courses.
 +
|}
 +
 
 +
===Respondus LockDown Browser and Monitor===
 +
{| class="mw-collapsible mw-expanded wikitable" style="text-align: left;
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! Checklist Item || Description and More Information &nbsp;
 +
|- style="vertical-align:top;"   
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| style="width: 15%"|'''Remind your students to update their LDB''' || Respondus issues new versions of [[Respondus Monitor For Students|LockDown Browser]] frequently and it's important for your students to keep their version up to date. They can download and install LDB anytime at http://www.respondus.com/lockdown/download.php?id=941339504 or through a practice quiz within Brightspace.
 +
|- style="vertical-align:top;"   
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| '''Create a practice quiz''' || Practice quizzes are an important part of using LockDown Browser. By creating a simple, no-wrong-answer quiz for LDB, your students will have a chance to ensure their LDB is properly installed before the high-stakes quiz in the class.
 +
|}
 +
 
 +
===Zoom ===
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{| class="mw-collapsible mw-expanded wikitable" style="text-align: left;"
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! Checklist Item || Description and More Information &nbsp;
 +
|- style="vertical-align:top;"   
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| style="width: 20%" |'''Create new meeting'''|| If you are not using your [[Use your Zoom personal meeting|Personal Meeting]], create a [[Scheduling a Zoom meeting|new meeting]] to use for the upcoming term. The meeting can be scheduled or open. Each meeting has a unique link and ID.
 +
|- style="vertical-align:top;"   
 +
|'''Check meeting security'''||[[Prevent Zoom-bombing|Review your security settings to avoid Zoom-bombing]]. Consider setting safeguards such as authentication, a passcode, and a waiting room. Review how to adjust security while facilitating a live meeting
 +
|- style="vertical-align:top;"   
 +
|'''Provide meeting information'''|| Provide your students with the relevant meeting information, including the meeting link, ID, password, and telephone access code.
 +
|- style="vertical-align:top;"   
 +
|'''Prepare your students'''|| Provide students with meeting links and IDs. Remind them to install/update Zoom, sign in using their StarID, and test their connection in advance.
 +
|}
 +
 
 +
===Kaltura MediaSpace ===
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{| class="mw-collapsible mw-expanded wikitable" style="text-align: left;"
 +
! Checklist Item || Description and More Information &nbsp;
 +
|- style="vertical-align:top;"   
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| style="width: 17%" |'''Install the latest version of Kaltura Capture'''|| Kaltura periodically updates Kaltura Capture to add new features and fix known problems. It is best practice to update your version of Kaltura Capture at least at the start of each semester. There are instructions in the article called [[Update to a new version of Kaltura Capture]].
 +
|- style="vertical-align:top;"   
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|'''Ensure recordings contain current information'''||Review the recordings you intend to reuse in the new semester to ensure that all information is current and relevant to the new version of the course. You may need to rerecord some of the media. If that is the case, there is a plethora of information on the [[Kaltura MediaSpace]] page.
 +
|- style="vertical-align:top;"   
 +
|'''Provide closed captioning'''|| If your videos are not already closed captioned, you can CC them by following the instructions at [[Closed captioning in MediaSpace]]. (ADA required closed captioning, so it is best to get it done.)
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|- style="vertical-align:top;"   
 +
|'''Check publishing'''|| Be sure to set the publishing for any videos you intend to embed in your courses to '''Unlisted'''. See [[Publish a MediaSpace file for shared access]] for more information.
 +
|}
 +
 
 +
===Microsoft Teams===
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{| class="mw-collapsible mw-expanded wikitable" style="text-align: left;
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! Checklist Item || Description and More Information &nbsp;
 +
|- style="vertical-align:top;"   
 +
| style="width: 15%"|'''Create Teams sites''' || Open the Teams application on your computer and create as many Teams sites as needed.
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|- style="vertical-align:top;"   
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| '''Configure site settings''' || Adjust the permissions and other settings in your Teams sites as needed.
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|- style="vertical-align:top;"   
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| '''Prepare channels''' || Configure any channels that must be ready prior to inviting students to the Teams site.
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|- style="vertical-align:top;"   
 +
| '''Inform students''' || Prior to adding your students as members, inform them that you will be using Teams, that they will be receiving an email invitation to your Teams site, and basic Teams access instructions available to them.
 +
|- style="vertical-align:top;"   
 +
| '''Add students as members''' || Provide students with meeting links and IDs. Remind them to install/update Zoom, sign in using their StarID, and test their connection in advance. TLT can bulk upload students to Microsoft Teams sites for you. Email {{TLT}} for assistance.
 +
|}
 +
 
 +
===Microsoft OneNote Class Notebook===
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{| class="mw-collapsible mw-expanded wikitable" style="text-align: left;
 +
! Checklist Item || Description and More Information &nbsp;
 +
|- style="vertical-align:top;"   
 +
| style="width: 12%"|'''Create OneNote Class Notebook''' || OneNote Class Notebook can be created from within each of your D2L BrightSpace classes.  The benefit of integrating this way is that it will use the same course name and student list that is found within your course, saving you setup time.  The article [[Adding_a_OneNote_Class_Notebook_to_a_Brightspace_course|Adding a OneNote Class Notebook to a Brightspace courseOneNote Class Notebook]] explains the entire process.
 +
|- style="vertical-align:top;" 
 +
|'''Add Additional Faculty'''
 +
|If you have other faculty teaching with you or a TA, you might need to add them in as co-teacher.  This process of adding co-teachers is found [https://support.microsoft.com/en-us/topic/add-or-remove-co-teachers-in-onenote-class-notebook-fdcb870b-49a7-4a14-9ea6-d817f88026f8 Add or remove co-teachers in OneNote Class Notebook]
 +
|- style="vertical-align:top;" 
 +
|'''Discover the Class Toolbar'''
 +
|Distributing pages, sections, or your entire content library is done through the Class Toolbar.  Microsoft provides several different articles (see [https://support.microsoft.com/en-us/topic/class-notebook-ee70aff9-52e8-449f-be6a-7cbc1d65eaea#ID0EABAAA=Class_Notebook_toolbar&ID0EBD=Class_Notebook_toolbar here]) that explain why and how to use the Class Toolbar in your OneNote Class Notebooks.
 +
|}
 +
 
 +
===Flipgrid===
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{| class="mw-collapsible mw-expanded wikitable" style="text-align: left;
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! Checklist Item || Description and More Information &nbsp;
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|- style="vertical-align:top;"   
 +
| style="width: 12%"|'''Create Flipgrid account''' || Faculty and students already have full access to Flipgrid as it is a Microsoft product and uses the same credentials for login as Microsoft Office 365. However, as a member of the faculty, you will want the extra permissions to create Filpgrids to share with your students. You can create an educator account (it is free) by following the instructions at [[Creating a Flipgrid Educator account]].
 +
|- style="vertical-align:top;"   
 +
| '''Integrate Flipgrid into your course''' || You will need to integrate the Flipgrid work into your Brightspace course. There are instructions on how to do this in the [[Integrating Flipgrid with Brightspace]].
 +
|}
 +
 
 +
===LinkedIn Learning===
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{| class="mw-collapsible mw-expanded wikitable" style="text-align: left;
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! Checklist Item || Description and More Information &nbsp;
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|- style="vertical-align:top;"   
 +
| style="width: 15%"|'''Activate your account''' || Before you can use LinkedIn Learning, you will need to [[activate your LinkedIn Learning account]]. As a member of the WSU community, you have access to all of the resources of LinkedIn Learning under the university-paid site license.
 +
|- style="vertical-align:top;"   
 +
| '''Find courses that fit your need''' || Before you can incorporate any LIL modules in your teaching, you will need to [[Searching for LinkedIn Learning Courses or Subjects|find the appropriate LinkedIn Learning Course]] for your classroom needs. LinkedIn Learning includes courses for beginners to experts, each set up in short videos. Select a single video or an entire course.
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|- style="vertical-align:top;"   
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| '''Adding LinkedIn Learning modules to your course''' || Once you have found the right resources for your course, [[Share LIL Content with a Shareable Link|share LIL Content with a shareable link]] in your Brightspace course.
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|- style="vertical-align:top;"   
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| '''Collecting and sharing achievements''' || Your students will be awarded a certificate for each course they complete. As the teacher, you can require they share that certificate with you to ensure they have completed the work. There is an [https://www.linkedin.com/learning/search?categoryIds=ALL&contentBy=ALL&continuingEducationUnits=ALL&difficultyLevel=ALL&durations=ALL&entityType=ALL&keywords=how%20to%20share%20linkedin%20certificate&language=en_US&learningCategoryIds=ALL&purchaseModel=ALL&software=ALL&sortBy=RELEVANCE&sourceUrn=ALL&spellcheck=true&u=41915348 instructional video on certificate sharing] available on LinkedIn Learning.
 +
|}
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 +
===Qualtrics===
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{| class="mw-collapsible mw-expanded wikitable" style="text-align: left;
 +
! Checklist Item || Description and More Information &nbsp;
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|- style="vertical-align:top;"   
 +
| style="width: 15%"|'''Create Qualtrics account''' || You will not be able to utilize the WSU Qualtrics license without first creating a Qualtrics account. For additional information on attaining a Qualtrics account, refer to the [[Creating a Qualtrics account]] article.
 +
|- style="vertical-align:top;"   
 +
| '''Request account promotion''' || A generic Qaultrics account gives you access to many of the features within Qualtrics, but it will not let you publish or share surveys with others. To do that, you will need to request that your Qualtrics account be elevated. Refer to the [[Qualtrics]] article in the Knowledge Base for instructions.
 +
|- style="vertical-align:top;"
 +
|'''Share instructions with your students'''
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|Students have equal access to Qualtrics. If you plan on your students using Qualtrics in the semester, share these instructions with them.
 +
|}
 +
 
 +
===Adobe Creative Cloud===
 +
{| class="mw-collapsible mw-expanded wikitable" style="text-align: left;"
 +
! Checklist Item || Description and More Information &nbsp;
 +
|- style="vertical-align:top;"   
 +
| style="width: 15%" |'''Request access to Creative Cloud'''|| Before you can use any of the Adobe Creative Cloud applications (like Acrobat or Photoshop), you will need to be granted access to the Creative Cloud suite. There is a very simple, one-button form that you must complete to get access. This only needs to be done once, so if you have had access in the past, you can skip this step. There are instructions on filling out the form in the [[Adobe Creative Cloud]] article. Granting access is often on overnight operation, so allow time for the processing to occur.
 +
|- style="vertical-align:top;"   
 +
|'''Install Adobe CC application'''||If you have never installed the Creative Cloud application or you exchanged your old laptop for a new model, the CC app would be installed next. The [[Adobe Creative Cloud]] article also contains instructions for application installation.
 +
|- style="vertical-align:top;"   
 +
|'''Install individual Adobe applications'''|| From the Creative Cloud application, install any Adobe applications you plan to use in the semester.
 +
|- style="vertical-align:top;"
 +
|'''Share instructions with your students'''
 +
|Students have equal access to the Adobe Creative Cloud. If you plan on your students using any of the Adobe products in the semester, share these instructions with them.
 +
|}
 +
 
 +
===Classroom technology===
 +
Even if you have taught in the room before, please visit your classrooms and test the devices and media you plan to use this semester. Connect your laptop to the projector, try the document camera, test the audio, play a YouTube movie, and so on. If you are teaching via Zoom, we would be happy to assist you while you practice (e.g., switch cameras, switch between audience cameras and your laptop). Note that we no longer support the use of overhead projectors or VHS tape players in classrooms. While these tools may still be found in some classrooms, we are no longer maintaining them centrally.
 +
*'''Wireless projection.''' Many of our classrooms have projectors that afford the wireless display of laptops and tablets, mostly using [[Airtame]] to connect to the projector. If you are interested in using this functionality, please contact [Mailto:tlt@winona.edu%7CTLT TLT].
 
*'''Smart boards and podiums.''' If you teach in [[SMART classroom|a room with a SMART Board or SMART Podium]], you will receive an email from TLT regarding the required Smart Notebook software and training. If you have any questions about SMART tools, please contact TLT.
 
*'''Smart boards and podiums.''' If you teach in [[SMART classroom|a room with a SMART Board or SMART Podium]], you will receive an email from TLT regarding the required Smart Notebook software and training. If you have any questions about SMART tools, please contact TLT.
  
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If you are asking your students to use technology this semester to complete a class activity (e.g., class project, group work), TLT will work with you to [[Custom student support|develop custom, course-specific student support]]. This could involve TLT-led workshops, online learning material, or some combination of live and online support. Contact TLT ([mailto:tlt@winona.edu tlt@winona.edu]) to discuss your student custom support needs.
 
If you are asking your students to use technology this semester to complete a class activity (e.g., class project, group work), TLT will work with you to [[Custom student support|develop custom, course-specific student support]]. This could involve TLT-led workshops, online learning material, or some combination of live and online support. Contact TLT ([mailto:tlt@winona.edu tlt@winona.edu]) to discuss your student custom support needs.
  
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===<i class="fa fa-check-square-o"></i> Select lynda.com courses===
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===<i class="fa fa-check-square-o"></i> Select LinkedIn Learning courses===
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You and all of your students have access to the entire online course library at [http://www.lynda.com lynda.com]. Lynda courses cover basic through advanced technology, graphic design, photography, and other topics. Consider using lynda.com content, either an entire course or selected instructional videos, as a required or optional learning activity for your students. [[Lynda|Learn more about lynda and create an account]]. Contact TLT ([mailto:tlt@winona.edu tlt@winona.edu]) to discuss how to set your class up as a group in lynda.com so that you can track your students' progress.
+
You and all of your students have access to the entire online course library at https://www.linkedin.com/learning. LinkedIn Learning courses cover basic through advanced technology, graphic design, photography, and other topics. Consider using LinkedIn Learning content, either an entire course or selected instructional videos, as a required or optional learning activity for your students. [[LinkedIn Learning|Learn more about LinkedIn Learning and activate your account]]. Contact TLT ([mailto:tlt@winona.edu tlt@winona.edu]) to discuss how to set your class up as a group in LinkedIn Learning so that you can track your students' progress.
  
 
===<i class="fa fa-check-square-o"></i> Request class storage===
 
===<i class="fa fa-check-square-o"></i> Request class storage===
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Course-specific, campus network storage space can be requested for the duration of a semester. This is one way to support the sharing of course-related files. A class store must be requested from ITS. [[Class_Store|More information...]]
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Course-specific, campus network storage space can be requested for the duration of a semester. This is one way to support the sharing of course-related files. A class store must be requested from ITS. [[Class storage|More information...]]
  
 
===<i class="fa fa-check-square-o"></i> Identify your video production needs===
 
===<i class="fa fa-check-square-o"></i> Identify your video production needs===
 
If you are interested in creating videos to support your courses, WSU offers several solutions for both recording classroom activities live and recording videos in a more controlled, studio environment. Instructors can use such tools as [[MediaSpace|Kaltura MediaSpace]], Techsmith Camtasia, [[iMovie]], and [[Adobe Premiere]] to capture and produce video content. Videos can be published to a variety of locations for online access. TLT can assist you with everything from recording your lectures and capturing student presentations and performances for assessment purposes to giving you tips on recording lecture material in the comfort of our studio spaces or your office. Please contact TLT ([mailto:tlt@winona.edu tlt@winona.edu]) if you have any questions or need any help.
 
If you are interested in creating videos to support your courses, WSU offers several solutions for both recording classroom activities live and recording videos in a more controlled, studio environment. Instructors can use such tools as [[MediaSpace|Kaltura MediaSpace]], Techsmith Camtasia, [[iMovie]], and [[Adobe Premiere]] to capture and produce video content. Videos can be published to a variety of locations for online access. TLT can assist you with everything from recording your lectures and capturing student presentations and performances for assessment purposes to giving you tips on recording lecture material in the comfort of our studio spaces or your office. Please contact TLT ([mailto:tlt@winona.edu tlt@winona.edu]) if you have any questions or need any help.
  
 +
==Ask for help==
 +
Contact {{TLT}} for assistance with any of these tasks.
 
[[Category:Faculty]]
 
[[Category:Faculty]]

Latest revision as of 14:12, 19 December 2022

Contact TLT

Email: tlt@winona.edu

Chat: All TLT staff use Teams chat

Zoom: 7:30 am to 5:00 pm weekdays, find meeting link on D2L homepage

Phone: 507-547-5240

  • Option 2 - Classroom support
  • Option 3 - All other TLT support

Instructors can use the checklists included in this article to prepare for the first week of classes. Check off relevant, technology-related tasks, such as configuring your Brightspace course shells, creating Microsoft Teams sites, scheduling Zoom meetings, providing access to LinkedIn Learning content, and requesting custom student support. This article assumes general familiarity with the corresponding tools and services. If you are new to WSU or just haven't used one of these tools or services before, consult our New Faculty Guide for help with the basics.

New for Summer 2022

D2L Course Management Changes

In March, 2022, the system office implemented a change in how our D2L Brightspace system interacts with our system-wide student record system, ISRS. This resulted in some changes of which instructors need to be aware:

  • Instructors can no longer deactivate their Brightspace courses themselves. As always, an empty Brightspace course is created for sections of all scheduled courses in the catalog automatically. Unlike previous semesters, all courses are now configured as Active when they are created and will show up on students' and instructors' My Courses list in Brightspace by default. While they will be able to see the course listed, students will not be able to open it until the course Start Date has elapsed. As always, the default Brightspace course Start Date is set to 8:00 am on the first day of the term. Instructors can change that start date as needed.
  • This means that instructors must now manage student access to their courses using the course Start and End Date properties.
  • Instructors can request that a course be deactivated, thereby removing it from their and their students' My Courses list. Use the system office's Brightspace Course Tools service portal to request that a course be removed and find more detailed instructions here. Note that instructors can request that a deactivated course be restored if they make a mistake or change their mind.
  • The Brightspace course merge process has also changed. Instructors can now request course merges using the system office's Brightspace Course Tools service portal. All merges are now completed immediately. As always, instructors should merge courses before adding any content or activities to the individual course sections.

Software updates

Ensure that you and your students are prepared to use the latest versions of the following applications. Consult the corresponding checklist below for update instructions if needed.

  • Zoom
  • Kaltura Capture
  • Respondus Lockdown Browser
  • Flipgrid
  • Airtame

D2L Brightspace

Checklist Item Description and More Information  
Request sandboxes Ask TLT to create course shells to use as master copies of your official courses. Use sandboxes to develop courses and collaborate with colleagues.
Find courses Find your current courses on the homepage. Pin and unpin courses as needed.
Merge courses Request to combine multiple sections into one, larger course. Do this before adding content or activities to the individual sections.
Check class lists Ensure students are enrolled in your courses. Brightspace class lists are refreshed against official class lists every morning.
Set start/end dates Set your course start and end dates to control when and for how long students can enter your course.
Copy course components Save time by copying forward various Brightspace course components from previous courses. More information...
Add external learning tools Your students will not be able to see your course on their list in Brightspace until you activate it. You can also edit the start and end dates. More information...
Add new content and activities You can upload handouts, slides, and other course materials, add links to external websites, and develop a table of contents for your course. More information...
Activate Lockdown Browser If you copied quizzes that used Respondus Lockdown Browser (LDB) from another course, you must allow all your copied quizzes to load into the Lockdown Browser tab of the Quiz Tool in your current course.
Build grade book Create a spreadsheet in D2L for managing your course grades and presenting them to students. More information..
Manage dates Your students will not be able to see your course on their list in Brightspace until you activate it. You can also edit the start and end dates. More information...
Customize homepage If desired, you can customize your Brightspace course homepages to your specifications. This includes adding custom navigation and widgets. More information...
Post welcome announcement Add a welcome message to your course homepage using the Annoucements tool. More information...
Send welcome email Send an email to students welcoming them to the course using the Email Tool. More information...
Add assistants and tutors Contact TLT (tlt@winona.edu) if you want to add teaching assistants or tutors to your Brightspace courses.

Respondus LockDown Browser and Monitor

Checklist Item Description and More Information  
Remind your students to update their LDB Respondus issues new versions of LockDown Browser frequently and it's important for your students to keep their version up to date. They can download and install LDB anytime at http://www.respondus.com/lockdown/download.php?id=941339504 or through a practice quiz within Brightspace.
Create a practice quiz Practice quizzes are an important part of using LockDown Browser. By creating a simple, no-wrong-answer quiz for LDB, your students will have a chance to ensure their LDB is properly installed before the high-stakes quiz in the class.

Zoom

Checklist Item Description and More Information  
Create new meeting If you are not using your Personal Meeting, create a new meeting to use for the upcoming term. The meeting can be scheduled or open. Each meeting has a unique link and ID.
Check meeting security Review your security settings to avoid Zoom-bombing. Consider setting safeguards such as authentication, a passcode, and a waiting room. Review how to adjust security while facilitating a live meeting
Provide meeting information Provide your students with the relevant meeting information, including the meeting link, ID, password, and telephone access code.
Prepare your students Provide students with meeting links and IDs. Remind them to install/update Zoom, sign in using their StarID, and test their connection in advance.

Kaltura MediaSpace

Checklist Item Description and More Information  
Install the latest version of Kaltura Capture Kaltura periodically updates Kaltura Capture to add new features and fix known problems. It is best practice to update your version of Kaltura Capture at least at the start of each semester. There are instructions in the article called Update to a new version of Kaltura Capture.
Ensure recordings contain current information Review the recordings you intend to reuse in the new semester to ensure that all information is current and relevant to the new version of the course. You may need to rerecord some of the media. If that is the case, there is a plethora of information on the Kaltura MediaSpace page.
Provide closed captioning If your videos are not already closed captioned, you can CC them by following the instructions at Closed captioning in MediaSpace. (ADA required closed captioning, so it is best to get it done.)
Check publishing Be sure to set the publishing for any videos you intend to embed in your courses to Unlisted. See Publish a MediaSpace file for shared access for more information.

Microsoft Teams

Checklist Item Description and More Information  
Create Teams sites Open the Teams application on your computer and create as many Teams sites as needed.
Configure site settings Adjust the permissions and other settings in your Teams sites as needed.
Prepare channels Configure any channels that must be ready prior to inviting students to the Teams site.
Inform students Prior to adding your students as members, inform them that you will be using Teams, that they will be receiving an email invitation to your Teams site, and basic Teams access instructions available to them.
Add students as members Provide students with meeting links and IDs. Remind them to install/update Zoom, sign in using their StarID, and test their connection in advance. TLT can bulk upload students to Microsoft Teams sites for you. Email TLT (tlt@winona.edu) for assistance.

Microsoft OneNote Class Notebook

Checklist Item Description and More Information  
Create OneNote Class Notebook OneNote Class Notebook can be created from within each of your D2L BrightSpace classes. The benefit of integrating this way is that it will use the same course name and student list that is found within your course, saving you setup time. The article Adding a OneNote Class Notebook to a Brightspace courseOneNote Class Notebook explains the entire process.
Add Additional Faculty If you have other faculty teaching with you or a TA, you might need to add them in as co-teacher. This process of adding co-teachers is found Add or remove co-teachers in OneNote Class Notebook
Discover the Class Toolbar Distributing pages, sections, or your entire content library is done through the Class Toolbar. Microsoft provides several different articles (see here) that explain why and how to use the Class Toolbar in your OneNote Class Notebooks.

Flipgrid

Checklist Item Description and More Information  
Create Flipgrid account Faculty and students already have full access to Flipgrid as it is a Microsoft product and uses the same credentials for login as Microsoft Office 365. However, as a member of the faculty, you will want the extra permissions to create Filpgrids to share with your students. You can create an educator account (it is free) by following the instructions at Creating a Flipgrid Educator account.
Integrate Flipgrid into your course You will need to integrate the Flipgrid work into your Brightspace course. There are instructions on how to do this in the Integrating Flipgrid with Brightspace.

LinkedIn Learning

Checklist Item Description and More Information  
Activate your account Before you can use LinkedIn Learning, you will need to activate your LinkedIn Learning account. As a member of the WSU community, you have access to all of the resources of LinkedIn Learning under the university-paid site license.
Find courses that fit your need Before you can incorporate any LIL modules in your teaching, you will need to find the appropriate LinkedIn Learning Course for your classroom needs. LinkedIn Learning includes courses for beginners to experts, each set up in short videos. Select a single video or an entire course.
Adding LinkedIn Learning modules to your course Once you have found the right resources for your course, share LIL Content with a shareable link in your Brightspace course.
Collecting and sharing achievements Your students will be awarded a certificate for each course they complete. As the teacher, you can require they share that certificate with you to ensure they have completed the work. There is an instructional video on certificate sharing available on LinkedIn Learning.

Qualtrics

Checklist Item Description and More Information  
Create Qualtrics account You will not be able to utilize the WSU Qualtrics license without first creating a Qualtrics account. For additional information on attaining a Qualtrics account, refer to the Creating a Qualtrics account article.
Request account promotion A generic Qaultrics account gives you access to many of the features within Qualtrics, but it will not let you publish or share surveys with others. To do that, you will need to request that your Qualtrics account be elevated. Refer to the Qualtrics article in the Knowledge Base for instructions.
Share instructions with your students Students have equal access to Qualtrics. If you plan on your students using Qualtrics in the semester, share these instructions with them.

Adobe Creative Cloud

Checklist Item Description and More Information  
Request access to Creative Cloud Before you can use any of the Adobe Creative Cloud applications (like Acrobat or Photoshop), you will need to be granted access to the Creative Cloud suite. There is a very simple, one-button form that you must complete to get access. This only needs to be done once, so if you have had access in the past, you can skip this step. There are instructions on filling out the form in the Adobe Creative Cloud article. Granting access is often on overnight operation, so allow time for the processing to occur.
Install Adobe CC application If you have never installed the Creative Cloud application or you exchanged your old laptop for a new model, the CC app would be installed next. The Adobe Creative Cloud article also contains instructions for application installation.
Install individual Adobe applications From the Creative Cloud application, install any Adobe applications you plan to use in the semester.
Share instructions with your students Students have equal access to the Adobe Creative Cloud. If you plan on your students using any of the Adobe products in the semester, share these instructions with them.

Classroom technology

Even if you have taught in the room before, please visit your classrooms and test the devices and media you plan to use this semester. Connect your laptop to the projector, try the document camera, test the audio, play a YouTube movie, and so on. If you are teaching via Zoom, we would be happy to assist you while you practice (e.g., switch cameras, switch between audience cameras and your laptop). Note that we no longer support the use of overhead projectors or VHS tape players in classrooms. While these tools may still be found in some classrooms, we are no longer maintaining them centrally.

  • Wireless projection. Many of our classrooms have projectors that afford the wireless display of laptops and tablets, mostly using Airtame to connect to the projector. If you are interested in using this functionality, please contact TLT.
  • Smart boards and podiums. If you teach in a room with a SMART Board or SMART Podium, you will receive an email from TLT regarding the required Smart Notebook software and training. If you have any questions about SMART tools, please contact TLT.

Schedule custom student support

If you are asking your students to use technology this semester to complete a class activity (e.g., class project, group work), TLT will work with you to develop custom, course-specific student support. This could involve TLT-led workshops, online learning material, or some combination of live and online support. Contact TLT (tlt@winona.edu) to discuss your student custom support needs.

Select LinkedIn Learning courses

You and all of your students have access to the entire online course library at https://www.linkedin.com/learning. LinkedIn Learning courses cover basic through advanced technology, graphic design, photography, and other topics. Consider using LinkedIn Learning content, either an entire course or selected instructional videos, as a required or optional learning activity for your students. Learn more about LinkedIn Learning and activate your account. Contact TLT (tlt@winona.edu) to discuss how to set your class up as a group in LinkedIn Learning so that you can track your students' progress.

Request class storage

Course-specific, campus network storage space can be requested for the duration of a semester. This is one way to support the sharing of course-related files. A class store must be requested from ITS. More information...

Identify your video production needs

If you are interested in creating videos to support your courses, WSU offers several solutions for both recording classroom activities live and recording videos in a more controlled, studio environment. Instructors can use such tools as Kaltura MediaSpace, Techsmith Camtasia, iMovie, and Adobe Premiere to capture and produce video content. Videos can be published to a variety of locations for online access. TLT can assist you with everything from recording your lectures and capturing student presentations and performances for assessment purposes to giving you tips on recording lecture material in the comfort of our studio spaces or your office. Please contact TLT (tlt@winona.edu) if you have any questions or need any help.

Ask for help

Contact TLT (tlt@winona.edu) for assistance with any of these tasks.

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