Secure File Share

	UNDER CONSTRUCTION: This article is incomplete and under construction. Direct questions to TLT (tlt@winona.edu).

About this article

This article includes information about the Web application MOVEit Securely, a tool provided by Minnesota State for transferring files from one person to another within the system securely. It is intended for all members of the campus community.

What's Secure File Share (MOVEit Securely)

Formerly called MOVEit Securely, it is a secure file transfer server that lets you securely store, manage and distribute sensitive files between Minnesota State employees and external users. Including financial files, medical records, legal documents and personal data.

Support

For access and support issues, contact Minnesota State IT Service Desk https://servicedesk.mnscu.edu Phone number: 877-466-6728

Sign on to Secure File Share (MOVEit Securely)

Use your favorite Web browser to navigate to https://securefileshare.minnstate.edu. Minnesota State employees should sign on with just their StarID and password (same account used for eTimesheet).

If you have problems with your StarID, visit https://starid.mnscu.edu/idm

Guests will use their email and password provided by the Minnesota State employee that was initiated by the package.

If you are on a public computer it is highly recommended that you use the clickable keyboard to enter your username and password so that keystroke loggers cannot grab them.

One-Time Installation

If you are presented with an "Install the Upload/Download Wizard" window, follow these steps (only need to perform once): From the home page, scroll to the bottom and select "Send a new package..."
click on the "Install the Upload/Download Wizard" link
Follow the instructions for any prompts (if you are using Internet Explorer, you may see prompts at the top of the browser window)
Click "Run" or "OK" on any pop-up windows

How to ship and receive packages

Packages are similar to email messages. A package contains a note and optionally one or more file attachments, and is sent to specific people or groups. Files that are sent as package attachments are uploaded to a MOVEit server, and a new package notification email is sent to the recipients to inform them that a package is waiting for them. Recipients can click on the web link in this notification, sign on to MOVEit, and view the package, where they can download the files.

Select Home from the left nav bar (1)
Send Package (2)

Sending a New Package

Enter the email address of who you want to send file(s) to. You are able to email packages to Minnesota State employees or external users.

Minnesota State employees MOVEit Securely will automatically create an account for Minnesota State employees whenever one doesn’t already exist when you enter the email address of a Minnesota State employee and it matches the user’s preferred StarID email address. Their email address will now show up in the address book.

External users File(s) can be sent to external users that do not have accounts with the system. The recipient’s temporary account will be created with the email address you use. If it is the first time that the person is receiving a file from MOVEit Securely, then you will receive a screen with the PASSWORD for the new account that you will need to share with the recipient. (does this account expire after 14 days??) NOTE: YOU CANNOT RETRIEVE THIS GUEST PASSWORD ONCE YOU LEAVE THIS SCREEN.

Check Recipients – You will receive an error if the email address is invalid. (2)
Enter a note. You must enter something in this field. (3)
If you do not have any files selected to transfer, it will show Files - Total: 0 B (4)

Select files for the package

If the files have not been uploaded to the secure site, use the Launch the Upload Wizard or if the files are already uploaded use the Search - Go to Folder in the left nav.

Upload new files to Moveit server

Add a File - browse to the location of the file(s) or folder and then select upload

Attach file(s) that are already uploaded to MOVEit

Use the Search - Go to Folder...in the left nav

Go to Home/your STARID'

Check the file(s) or folder that you want to send

A list of the files is located under the folder name. After each filename you see a Checkbox that indicates the file has passed the content scan. You will see a warning icon if it does not pass the anti-virus scan or DLP Data Loss Protection scan.

The list can be sorted by clicking Name, Created, etc. at the top of the table.

14 Day Default Expiration

You have the option of changing the time period from the default 14 days the file will be available.

Send

Send your package.

Review your packages

From the left nav bar choose Packages. This will give you a list of all pages sent, received or in progress.

Manage Your Address Book

Your address book contains a list of users and groups to whom you may send packages. You can also send packages to registered users not in your Address Book, and also to unregistered users, in which case MOVEit create a temporary user. To view your address book, from the Home page or the Packages page, click the Manager you address book link. The Manage Address Book page.