Difference between revisions of "Take Zoom meeting attendance"

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[[File:Zoom Icon.png|left|120px]]
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There are several ways to '''take Zoom meeting attendance.''' Usage reports include attendee join time, leave time, and an attentiveness score. Poll reports identify attendees by name if the poll was not administered anonymously. Chat transcripts that include attendee names can also be saved and reviewed.
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==About this article==
 
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This article provides an overview of the features and functions of the '''Zoom''' web conferencing system. It is intended for all WSU employees interested in conducting online meetings using Zoom.
 
  
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==Taking attendance==
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==Three tracking methods==
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===Usage reports===
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Reports are generated automatically when the host ends a meeting or it closes after 40 minutes of inactivity. This could be a [[Scheduling a Zoom meeting#Timing|single, recurring, or persistent meeting]]. It may take up to 30 minutes for the reports to become available. In a usage report, each meeting participant is identified by name, along with their meeting join and leave time and their attentiveness score. [[Attention tracking in Zoom meetings|Attention tracking must be enabled]] or the attentiveness score will always be 100%.
  
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Zoom allows the meeting host to check the attendance of the meeting after the meeting completes. (It takes about 30 minutes for the attendance report to generate, so be patient.)
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===Polls===
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Asking meeting attendees to take poll at some point, or at multiple points, during the meeting can be an effective way to track attendance. Of course, the poll cannot be anonymous. A report of the poll results, including the name of the attendee, can be reviewed and exported after the meeting.
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===Chat transcripts===
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Saving and reviewing the chat transcript can also help track attendance. Attendees might be asked to simply enter "Present" in chat, but this method works best when chat participation is being evaluated as a measure of student engagement or in response to a specific topic or activity.
  
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Here is a recap of the steps involved in take attendance in Zoom.
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==Reports==
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To access Zoom reports:
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#Browse to https://minnstate.zoom.us and select '''Sign In'''
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#Enter your StarID username (e.g., ab1234cd) and password.
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#Select '''Reports''' from the list of items on the left (Fig 1.1)
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===Usage reports===
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====Meetings====
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#Select '''Usage''' to open up the usage report tool.
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#Pick the desired date range (2)
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#Select '''Search'''(3). Each meeting session that started and ended within that range will be listed.
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#Select '''Export as CSV File''' (4) to download a copy of this list.
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<gallery widths=775px heights=230px>
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File:Zoom reports usage meetings.png|Fig 1. The meetings report
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</gallery>
  
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# Log into https://minnstate.zoom.us using your Star ID and password.
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====Attendees====
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# Click on '''Reports''' in the left column of the page. (Remember, it takes about 30 minutes to generate the attendance report.)
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#From meetings usage report (Fig 1), '''select the number of meeting participants''' under the Participants columns for the meeting of interest (5). This will open a Meeting Participants report (Fig 2).
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# There will be a fly-out menu that appears. On that menu, select '''Usage'''.  
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#Select desired report options (1) '''Export with meeting data''' if you want to include general meeting information in your report. Select '''Show unique users''' to consolidate duplicates (e.g., people who left and rejoined the same meeting session)
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# Enter the date range that includes the meeting of interest. Click '''Search'''.
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#Select the '''Export''' button to download these data in a CSV file.
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[[File: ZoomAttendance1.png]]
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<gallery widths=800px heights=320px>
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# Click on the number of participants in the meeting.
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File:Zoom reports usage participants.png|Fig 2. The participant report
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</gallery>
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===Poll reports===
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(coming soon)
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==Chat transcripts==
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#While hosting a meeting, select the '''Chat''' button to open the chat panel (Fig 3)
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#Select the More button (1)
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#Select Save Chat from the menu (2). The file will be saved in the default folder location.
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#Open the default folder location (Fig 4) to locate the chat transcript file if needed.
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<gallery widths=400px heights=175px>
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File:Zoom chat file save.png|Fig 3. Save chat transcript
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File:Zoom chat file folder.png|Fig 4. Open chat transcript file location
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</gallery>
  
 
==More information==
 
==More information==
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* [https://support.zoom.us/hc/en-us Zoom Help Center]
 
* [https://support.zoom.us/hc/en-us Zoom Help Center]
 
* [https://www.linkedin.com/learning/learning-zoom/stay-connected-with-zoom-meetings?u=41915348 Zoom training from Linkedin Learning]
 
* [https://www.linkedin.com/learning/learning-zoom/stay-connected-with-zoom-meetings?u=41915348 Zoom training from Linkedin Learning]
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* From the Zoom Help Center:
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** [https://support.zoom.us/hc/en-us/articles/201362183-How-Do-I-Invite-Others-To-Join-a-Meeting- How do I invite others to join a meeting?]
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** [https://support.zoom.us/hc/en-us/sections/200305503-My-Account My Account] (account configuration, password reset, meeting-link creation, meeting, scheduling, ...)
  
 
===Related Wiki Topics===
 
===Related Wiki Topics===
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For a complete listing of topics, select from the category list below.
 
For a complete listing of topics, select from the category list below.
  
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[[Category:Virtual meetings]][[Category:Software]][[Category:Zoom]]
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[[Category:Keep Teaching]][[Category:Software]][[Category:Virtual meetings]][[Category:Zoom]]
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{{CC}}

Latest revision as of 15:50, 29 March 2020

There are several ways to take Zoom meeting attendance. Usage reports include attendee join time, leave time, and an attentiveness score. Poll reports identify attendees by name if the poll was not administered anonymously. Chat transcripts that include attendee names can also be saved and reviewed.

Three tracking methods

Usage reports

Reports are generated automatically when the host ends a meeting or it closes after 40 minutes of inactivity. This could be a single, recurring, or persistent meeting. It may take up to 30 minutes for the reports to become available. In a usage report, each meeting participant is identified by name, along with their meeting join and leave time and their attentiveness score. Attention tracking must be enabled or the attentiveness score will always be 100%.

Polls

Asking meeting attendees to take poll at some point, or at multiple points, during the meeting can be an effective way to track attendance. Of course, the poll cannot be anonymous. A report of the poll results, including the name of the attendee, can be reviewed and exported after the meeting.

Chat transcripts

Saving and reviewing the chat transcript can also help track attendance. Attendees might be asked to simply enter "Present" in chat, but this method works best when chat participation is being evaluated as a measure of student engagement or in response to a specific topic or activity.

Reports

To access Zoom reports:

  1. Browse to https://minnstate.zoom.us and select Sign In
  2. Enter your StarID username (e.g., ab1234cd) and password.
  3. Select Reports from the list of items on the left (Fig 1.1)

Usage reports

Meetings

  1. Select Usage to open up the usage report tool.
  2. Pick the desired date range (2)
  3. Select Search(3). Each meeting session that started and ended within that range will be listed.
  4. Select Export as CSV File (4) to download a copy of this list.

  • Fig 1. The meetings report

Attendees

  1. From meetings usage report (Fig 1), select the number of meeting participants under the Participants columns for the meeting of interest (5). This will open a Meeting Participants report (Fig 2).
  2. Select desired report options (1) Export with meeting data if you want to include general meeting information in your report. Select Show unique users to consolidate duplicates (e.g., people who left and rejoined the same meeting session)
  3. Select the Export button to download these data in a CSV file.

  • Fig 2. The participant report

Poll reports

(coming soon)

Chat transcripts

  1. While hosting a meeting, select the Chat button to open the chat panel (Fig 3)
  2. Select the More button (1)
  3. Select Save Chat from the menu (2). The file will be saved in the default folder location.
  4. Open the default folder location (Fig 4) to locate the chat transcript file if needed.

  • Fig 3. Save chat transcript

  • Fig 4. Open chat transcript file location

More information

Zoom training

Related Wiki Topics


For a complete listing of topics, select from the category list below.

 

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