Difference between revisions of "Zoom meeting quick guide"

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This article provides an overview of now to use the '''Zoom''' web conferencing system. It is intended for all WSU students and employees.
 
This article provides an overview of now to use the '''Zoom''' web conferencing system. It is intended for all WSU students and employees.
  
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==What's Zoom?==
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==Understanding the Zoom menu bar==
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Zoom is a full-featured web conferencing tool that can be used on desktops, laptops, and mobile devices. It supports video and audio over the Internet, document and screen sharing, and more. Meeting hosts can create meeting sites, provide access to those rooms through a URL, and then use the tools available in the room to facilitate engaging online meetings with anyone in the world via a web browser. WSU employees can create and host Zoom meetings. WSU students can create and host their own Zoom rooms for 1:1 or group meetings. Most faculty and staff use Zoom to support online meetings (e.g., remote classes, virtual office hours, exam review sessions), but it can also be used in a face-to-face meeting or classroom to support communication and collaboration.
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{{#widget:YouTube|id= 4w_pRMBEALE}}<br />
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</center>
  
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==Zoom Menu Bar==
 
 
To enter an Zoom meeting as a participant click on the link provided by the host of the meeting. When you join a Zoom room a menu bar will be at the bottom of your screen.  You will need to hover your mouse near the bottom and the Zoom Menu Bar will appear. Below is a description of the items on the menu bar.
 
To enter an Zoom meeting as a participant click on the link provided by the host of the meeting. When you join a Zoom room a menu bar will be at the bottom of your screen.  You will need to hover your mouse near the bottom and the Zoom Menu Bar will appear. Below is a description of the items on the menu bar.
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[[File:Zoom Menu bar.png|center|875 px]]
 
[[File:Zoom Menu bar.png|center|875 px]]
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===How to Mute and Unmute Your Audio===
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===How to mute and unmute your audio===
 
Select the microphone in the lower left-hand corner of the screen to activate your microphone. Select the icon again to mute.
 
Select the microphone in the lower left-hand corner of the screen to activate your microphone. Select the icon again to mute.
 
[[File:Mute and unmute.jpg|center]]
 
[[File:Mute and unmute.jpg|center]]
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[[File:Video settings.png|center]]
 
[[File:Video settings.png|center]]
  
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===How to Share Your Screen===
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===How to share your screen===
 
During a virtual meeting, you can switch back and forth between screen share and video as often as needed.  To share your screen  select the “Share Screen” icon.  
 
During a virtual meeting, you can switch back and forth between screen share and video as often as needed.  To share your screen  select the “Share Screen” icon.  
 
[[File:Share icon.png|center|875 px]]
 
[[File:Share icon.png|center|875 px]]
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[[File:Shrare screen.png|center]]
 
[[File:Shrare screen.png|center]]
  
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==Participating In a Zoom Meeting==
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==Participating in a Zoom meeting==
 
===Participant Icon===
 
===Participant Icon===
 
Select the "Participant" icon to view who is listed in the room. From the participant window you can also raise your hand to ask a question and rename yourself by selecting your name from the participant list.  
 
Select the "Participant" icon to view who is listed in the room. From the participant window you can also raise your hand to ask a question and rename yourself by selecting your name from the participant list.  
 
[[File:Raise hand.png|center]]
 
[[File:Raise hand.png|center]]
  
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===Chat Icon===
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===Chat icon===
 
Select the "Chat" icon to chat with the entire room or an individual.  
 
Select the "Chat" icon to chat with the entire room or an individual.  
  
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===Joining Or Leaving a Zoom Room===
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===Joining or leaving a Zoom room===
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To join a meeting, you simply click on the link provided by the host. The meeting will open once the host has joined the room. You can leave your meeting room by clicking on the “Leave Meeting” icon in the bottom right-hand corner.
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* To join a meeting, you simply click on the link provided by the host. The meeting will open once the host has joined the room.  
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* You can leave your meeting room by clicking on the “Leave Meeting” icon in the bottom right-hand corner.
 
[[File:Leave meeting.png|center|875 px]]
 
[[File:Leave meeting.png|center|875 px]]
  
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==Virtual Meeting Best Practices==
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===Conducting small-group discussions during a Zoom session===
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It’s important to keep in mind that even though this is a virtual meeting your location and surroundings are important. Here are some basic things to remember to create a professional virtual environment.
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{| style="width: 100%; align: left; "
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*'''Background''' – Check the background and rid the space of any clutter or distractions.  You also want to make sure you are not positioned in front of a window as this can cause you to appear like a shadow. Keep your background simple.
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*'''Noise''' – Is there background noise that could prevent participants from hearing clearly? It is recommended to conduct the webinar in an office or quiet room. Make sure to shut the door and hang a sign stating you are in a virtual meeting asking people not to enter or knock on the door. Also keeping your mic muted when you are not talking can help cut down on excess noise.
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| style="vertical-align: top; " |
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*'''Lighting''' – Double check the lighting when you launch the meeting and the video has started. Make sure more light is on your face than coming from behind you. You might also need to adjust where you are sitting so the light is not right above your head and within the camera framing.
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Breakout Rooms allow you to split your Zoom meeting in up to 50 separate sessions. The meeting host can choose to split the participants of the meeting into these separate sessions automatically or manually, and can switch between sessions at any time.
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*'''Framing''' – As an additional consideration be aware of your distance from the camera (not too close, not too far).  You want to try and have the camera at eye level.
 
  
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==Support==
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* Up to 50 breakout rooms can be created
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Contact TLT with any questions regarding Zoom. Email TLT at '''TLT@Winona.edu''', please include '''Zoom''' in the subject line. Phone support is available by dialing '''507-457-5240, option 2''' Monday-Thursday 8:00am-8:30pm, Friday 8:00am-4:00pm
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* Max 200 participants in a breakout room (requires Large Meeting 200 add-on)
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* Breakout room participants have full audio, video and screen share capabilities
  
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If you would like to set up a testing session with a TLT staff member please send a request to '''TLT@Winona.edu.'''
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If the meeting is being cloud recorded, it will only record the main room, regardless of what room the meeting host is in. If local recording is being used, it will record the room the participant who is recording is in. Multiple participants can record locally.
  
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==Zoom Training==
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More information is available at [https://support.zoom.us/hc/en-us/articles/206476093-Getting-Started-with-Breakout-Rooms Getting Started with Breakout Rooms] from the Zoom support site.
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[https://support.zoom.us/hc/en-us Zoom Help Center]
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{{#widget:YouTube|id= j_O7rDILNCM}}<br />
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''Breakout Rooms in Zoom''
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==More information==
 
==More information==
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===Zoom training===
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* [https://support.zoom.us/hc/en-us Zoom Help Center]
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* [https://www.lynda.com/Zoom-tutorials/Learning-Zoom/2800328-2.html?srchtrk=index%3a2%0alinktypeid%3a2%0aq%3azoom%0apage%3a1%0as%3arelevance%0asa%3atrue%0aproducttypeid%3a2 Zoom training from Lynda.com]
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* From the Zoom Help Center:
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** [https://support.zoom.us/hc/en-us/articles/201362183-How-Do-I-Invite-Others-To-Join-a-Meeting- How do I invite others to join a meeting?]
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** [https://support.zoom.us/hc/en-us/sections/200305503-My-Account My Account] (account configuration, password reset, meeting-link creation, meeting, scheduling, ...)
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===Related Wiki topics===
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<DynamicPageList>
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category = zoom
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count = 10
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</DynamicPageList>
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For a complete listing of topics, select from the category list below.
  
 
[[Category:Virtual meetings]][[Category:Software]][[Category:Zoom]]
 
[[Category:Virtual meetings]][[Category:Software]][[Category:Zoom]]
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__NOTOC__
 

Latest revision as of 16:36, 14 March 2020

Zoom Icon.png

About this article

This article provides an overview of now to use the Zoom web conferencing system. It is intended for all WSU students and employees.

Understanding the Zoom menu bar


To enter an Zoom meeting as a participant click on the link provided by the host of the meeting. When you join a Zoom room a menu bar will be at the bottom of your screen. You will need to hover your mouse near the bottom and the Zoom Menu Bar will appear. Below is a description of the items on the menu bar.

Zoom Menu bar.png
  1. Mute/unmute audio
  2. Stop/start video
  3. View a list of participants in the room. This will also allow you to see if anyone raised their hand if they have questions.
  4. Screen share your desktop or specific application
  5. Conduct a group or private
  6. Leave the video meeting

How to mute and unmute your audio

Select the microphone in the lower left-hand corner of the screen to activate your microphone. Select the icon again to mute.

Mute and unmute.jpg

To select a different microphone or adjust your audio settings select the drop-down next to the microphone icon.

Audio Settings.png

How to Start and Stop Video

Select the camera in the lower left-hand corner of the screen to activate your video. Select the icon again to turn stop your video.

Video one and off.jpg

To adjust any video settings select the drop-down next to the video icon.

Video settings.png

How to share your screen

During a virtual meeting, you can switch back and forth between screen share and video as often as needed. To share your screen select the “Share Screen” icon.

Share icon.png

Then click on the item you want to display, and then click “OK.” You can choose to share a variety of items including any applications that are open, your desktop or a whiteboard. Once you share, the Zoom Menu Bar will be at the top of your screen. Again, you can hover your mouse near the top so that the Zoom Menu Bar will appear.

Shrare screen.png

Participating in a Zoom meeting

Participant Icon

Select the "Participant" icon to view who is listed in the room. From the participant window you can also raise your hand to ask a question and rename yourself by selecting your name from the participant list.

Raise hand.png

Chat icon

Select the "Chat" icon to chat with the entire room or an individual.

Joining or leaving a Zoom room

  • To join a meeting, you simply click on the link provided by the host. The meeting will open once the host has joined the room.
  • You can leave your meeting room by clicking on the “Leave Meeting” icon in the bottom right-hand corner.
Leave meeting.png

Conducting small-group discussions during a Zoom session

Breakout Rooms allow you to split your Zoom meeting in up to 50 separate sessions. The meeting host can choose to split the participants of the meeting into these separate sessions automatically or manually, and can switch between sessions at any time.

  • Up to 50 breakout rooms can be created
  • Max 200 participants in a breakout room (requires Large Meeting 200 add-on)
  • Breakout room participants have full audio, video and screen share capabilities

If the meeting is being cloud recorded, it will only record the main room, regardless of what room the meeting host is in. If local recording is being used, it will record the room the participant who is recording is in. Multiple participants can record locally.

More information is available at Getting Started with Breakout Rooms from the Zoom support site.


Breakout Rooms in Zoom

More information

Zoom training

Related Wiki topics


For a complete listing of topics, select from the category list below.

Retrieved from "https://learn.winona.edu/w/index.php?title=Zoom_meeting_quick_guide&oldid=63037"