Revision as of 19:18, 25 October 2017

WSU & Office 365

This article is part of the Office 365 Guide

Do You Qualify for a WSU Alumni Mailbox?

If you graduated December 2009 or after, you qualify for an Alumni mailbox. Please read the information below.

Username and Password

On December 16th a new authentication process was introduced.

Your current Microsoft Office 365 account will no longer work to access your WSU Alumni mailbox.
You are required to login using your StarID and password to access your WSU Alumni mailbox. This includes access from a mobile device, email client, or other Microsoft Office related application.
The Microsoft Office 365 Sign-In Page you currently use to login to your WSU Alumni mailbox will change to a Winona State University Sign-In Page: http://sky.winona.edu

Password Reset

You will need to reset your password using our Self-Service Password Reset Tool prior to logging into your WSU Alumni Mailbox:

After completing the self-service password reset, you may log into your Winona State University Office 365 alumni email account.

ACCOUNT RENEWAL

You are responsible for renewing your WSU account if you wish to retain your WSU Alumni mailbox. The renewal process is simple: Update your WSU password within the required 180 days (twice a year), using the Self-Service Password Reset Tool: https://starid.minnstate.edu/ If you do not reset your password prior to its expiration, your account will become inactive or expired. Inactive or expired accounts associated with your WSU Alumni mailbox are subject to removal after 180 days.

An automated process to handle Alumni account extensions has been implemented. This process should eliminate the need for Alumni to contact User Services to have Active Directory accounts extended (Used for accessing Office 365 mailbox).

The Details:

Alumni Active Directory accounts, within 10 days of expiration, are evaluated by their 'Office 365 Mailbox last login date'.

Alumni mailboxes accessed inside of 180 days, will have their associated Active Directory account extended by 365 days.
Alumni mailboxes not accessed inside of 180 days, will expire and be removed from Active Directory according to our standard account retention policy (They are not removed from Active Directory any sooner than 220 days past their account expiration date).

Simple Statement:

Alumni must access their mailbox at least once within 180 days of their expiration date: or roughly every 6 months.

After You Leave

Graduates/Alumni

Can I keep my email address after I graduate?

Winona State University Alumni (graduates of WSU) get to keep their WSU Email Address, for their personal (non-commercial) use.

What about my associated Office 365 Storage (OneDrive For Business)?

Graduates are permitted extended access to the complete Office 365 Suite for one full semester (Fall or Winter), following their graduation date. After the initial semester, unless otherwise enrolled in courses, these additional features will become deactivated leaving their mailbox active and accessible through our Sky Services page (https://sky.winona.edu).

The current Office 365 Suite includes additional features such as OneDrive for Business and ProPlus for Students.

During the extended access phase, graduating students are advised to move all files from their OneDrive for Business to an alternate storage location. All data will be lost when this feature has been deactivated.

How do I access my email after graduation?

During the extended access phase (one semester following graduation), you will log in as a Student through our Sky Services page (https://sky.winona.edu).

How long can I keep my alumni email address?

You can keep the your alumni email address as long as you are actively using it by logging in at least once every 180 days (six months) and respond to related email notifications regarding expiring services.

Alumni

Go to sky.winona.edu and log in with your StarID.

Faculty

Faculty members that Retire with Distinction may request to keep account.
- If you feel that you should have the "Retired with Distinction" status and would like to retain your email account you can contact WSU Human Resources or the WSU Retiree Center.
- Exiting employees lose their email account at the end of the day of their separation date.

Staff:

Staff members that Retire with Distinction may request to keep account.
- If you feel that you should have the "Retired with Distinction" status and would like to retain your email account you can contact WSU Human Resources or the WSU Retiree Center.
- Exiting employees lose their email account at the end of the day of their separation date.

Important Links

Microsoft Office 365

@@ Line 1: / Line 1: @@
+{{WSU 365 Guide}}
 __NOTOC__
-'''As of December 16th, 2013, Microsoft Office 365 and Winona State University accounts are being consolidated.'''
 ===Do You Qualify for a WSU Alumni Mailbox?===
@@ Line 10: / Line 9: @@
 On December 16th a new authentication process was introduced.
 * Your current Microsoft Office 365 account will no longer work to access your WSU Alumni mailbox.
-* You are required to login using your WSU username and password to access your WSU Alumni mailbox.  This includes access from a mobile device, email client, or other Microsoft Office related application.
+* You are required to login using your StarID and password to access your WSU Alumni mailbox.  This includes access from a mobile device, email client, or other Microsoft Office related application.
 * The Microsoft Office 365 Sign-In Page you currently use to login to your WSU Alumni mailbox will change to a Winona State University Sign-In Page: http://sky.winona.edu
-* You will be required to change your WSU password every 180 days.
 ===Password Reset===
-*You will need to reset your password using our Self-Service Password Reset Tool prior to logging into your WSU Alumni Mailbox: [https://reset.winona.edu/directions/student_2_reset.asp https://reset.winona.edu/directions/student_2_reset.asp]
+*You will need to [https://starid.minnstate.edu/ reset your password] using our Self-Service Password Reset Tool prior to logging into your WSU Alumni Mailbox:
-*Directions to use our self-service password reset tool can be found here: [http://learn.winona.edu/Reset_WSU_Password  reset.winona.edu on the WSU Knowledge Base Wiki]
-After completing the self-service password reset, you may log into your Winona State University Office 365 alumni email account using the following address: http://sky.winona.edu
+After completing the self-service password reset, you may log into your Winona State University Office 365 alumni email account.
 ==ACCOUNT RENEWAL==
+You are responsible for renewing your WSU account if you wish to retain your WSU Alumni mailbox.  The renewal process is simple: Update your WSU password within the required 180 days (twice a year), using the Self-Service Password Reset Tool: https://starid.minnstate.edu/
+If you do not reset your password prior to its expiration, your account will become inactive or expired.  Inactive or expired accounts associated with your WSU Alumni mailbox are subject to removal after 180 days.
+'''An automated process to handle Alumni account extensions has been implemented.''' This process should eliminate the need for Alumni to contact User Services to have Active Directory accounts extended (Used for accessing Office 365 mailbox).
+===The Details:===
-You are responsible for renewing your WSU account if you wish to retain your WSU Alumni mailbox.  The renewal process is simple: Update your WSU password within the required 180 days (twice a year), using the Self-Service Password Reset Tool: https://reset.winona.edu
+Alumni Active Directory accounts, within 10 days of expiration, are evaluated by their 'Office 365 Mailbox last login date'.
-If you do not reset your password prior to its expiration, your account will become inactive or expired.  Inactive or expired accounts associated with your WSU Alumni mailbox are subject to removal after 180 days.
+*Alumni mailboxes accessed inside of 180 days, will have their associated Active Directory account extended by 365 days.
+*Alumni mailboxes not accessed inside of 180 days, will expire and be removed from Active Directory according to our standard account retention policy (They are not removed from Active Directory any sooner than 220 days past their account expiration date).
+===Simple Statement:===
+Alumni must access their mailbox at least once within 180 days of their expiration date: or roughly every 6 months.
+=After You Leave=
+===Graduates/Alumni===
+====Can I keep my email address after I graduate?====
+Winona State University Alumni (graduates of WSU) get to keep their WSU Email Address, for their personal (non-commercial) use.
+====What about my associated Office 365 Storage (OneDrive For Business)?====
+Graduates are permitted extended access to the complete Office 365 Suite for one full semester (Fall or Winter), following their graduation date.  After the initial semester, unless otherwise enrolled in courses, these additional features will become deactivated leaving their mailbox active and accessible through our Sky Services page (https://sky.winona.edu).
+The current Office 365 Suite includes additional features such as OneDrive for Business and ProPlus for Students.
+During the extended access phase, graduating students are advised to move all files from their OneDrive for Business to an alternate storage location.  All data will be lost when this feature has been deactivated.
+====How do I access my email after graduation?====
+During the extended access phase (one semester following graduation), you will log in as a Student through our Sky Services page (https://sky.winona.edu).
+====How long can I keep my alumni email address?====
+You can keep the your alumni email address as long as you are actively using it by logging in at least once every 180 days (six months) and respond to related email notifications regarding expiring services.
+==Alumni==
+*Go to [http://sky.winona.edu sky.winona.edu] and log in with your [[StarID]].
+==Faculty==
+* Faculty members that '''Retire with Distinction''' may request to keep account.
+**If you feel that you should have the "Retired with Distinction" status and would like to retain your email account you can contact [http://www.winona.edu/hr/ WSU Human Resources] or the [http://www.winona.edu/retiree/ WSU Retiree Center].
+**Exiting employees lose their email account at the end of the day of their separation date.
+==Staff:==
+* Staff members that '''Retire with Distinction''' may request to keep account.
+**If you feel that you should have the "Retired with Distinction" status and would like to retain your email account you can contact [http://www.winona.edu/hr/ WSU Human Resources] or the [http://www.winona.edu/retiree/ WSU Retiree Center].
+**Exiting employees lose their email account at the end of the day of their separation date.
+==Important Links==
+[[Microsoft Office 365]]
+[[Category: Microsoft Office 365]]

Difference between revisions of "WSU Alumni Email"