Difference between revisions of "WSU Email"

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[[WSU]] provides '''email''' (webmail) services accessible via the web to students, faculty, and staff as part of the [[E-Warrior: Digital Life & Learning Program]]. Be sure and check your WSU email account regularly as this is the way that WSU communicates with you.
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{{TOC_Float_Right}}
  
=Details=
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==About this article==
*WSU email is the official WSU mail system. Students are to use it for WSU related business.
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This article includes general information about the WSU email service and instructions for accessing your WSU mailbox. It is intended for all WSU students and employees.
*We will never lease your email address to any advertisers and we take a pro-active approach to blocking unsolicited-bulk email messages that could clutter your inbox.
 
  
=Accessing WSU Email=
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==Our WSU email service==
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[[Microsoft Office 365]] is Winona State’s email, file storage, and productivity solution for all employees and students.  WSU provides '''email'''  services accessible via the web to students, faculty, and staff as part of the [[E-Warrior Digital Life and Learning Program]]. Be sure and check your WSU email account regularly as this is the way that WSU communicates with you.
  
==Students==
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==Accessing your WSU Office 365 mailbox==
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There are two ways you can get to your [[Microsoft Office 365]] Web dashboard and the Outlook Online application where your WSU email is stored:
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#This is [https://login.microsoftonline.com/?whr=winona.edu a direct link to your Office 365 dashboard] on the Web. You may want to bookmark it.
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#Click on Office365 & Email on the Resources tab on www.winona.edu
  
===[[Microsoft Office 365|Microsoft Outlook 365]]===
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Your login credentials are your '''StarID''' followed by '''"@go.minnstate.edu" for students and "@minnstate.edu" for employees '''. Your '''WSU email address''', however, will remain your friendly email address, e.g. '''firstname.lastname@go.winona.edu''' for students and '''firstname.lastname@winona.edu''' for employees.
  
WSU email is located at [http://sky.winona.edu sky.winona.edu]. Your WSU email username and password is the same one you use for the WSU network, the Portal, and [[D2L]] if logging in through the WSU homepage.
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==Setting your primary Minnesota State email address==
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If you are registered as a student or employee of more than one Minnesota State school, it is best to set your WSU address as your primary email address while you are attending WSU. Use the following steps to review and change your primary email address:
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#Go to https://starid.minnstate.edu  
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#Click on the box for '''"Sign in to Profile"'''
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#Sign in with your StarID and password (If you forgot your password, then go back and select the box to '''Reset your Password''')
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#At the top of the page, click '''"Office 365 Contact"'''
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#Make sure your listed primary email is either First.LastName@go.winona.edu (for students) or Username@winona.edu (for employees)
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#If it does not match the previous step, click '''"Select New Student Contact Card"''' and select the correct email address.
  
*Use email through graduation and beyond
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==WSU email policies==
*Protect email from spam & [[viruses]]
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*You have a 25GB mailbox capacity
*Use mailbox aggregation that allows you to aggregate other personal e-mail accounts within Outlook 365
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*We cannot forward your WSU email to another, non-WSU email address. According to FERPA Guide 2012 p 39:  "Non-public educational data should never be sent to non-institutional assigned accounts... The institution would be held responsible if an unauthorized third party gained access to a student's education record..."
*Get access to your email, contacts, and calendar from anywhere including a broad range of active sync enabled phones (examples: Windows Phone, iPhone, Android)
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*We will never lease your email address to any advertisers and we take a pro-active approach to blocking unsolicited-bulk email messages that could clutter your inbox.
 
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==Alumni email service==
===Student Storage===
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[https://learn.winona.edu/WSU_Alumni_Email Click here for information on WSU Alumni Email]
*25 GB inbox
 
 
 
==Faculty/Staff==
 
WSU email is located at [http://email.winona.edu email.winona.edu].  Your WSU email username and password is the same one you use for the WSU network, the Portal, and [[D2L]].
 
 
 
There are two major ways to access your email, via the internet and via a local email client.
 
*[[Webmail]] - For accessing your email anywhere with an internet connection on any computer.  
 
*[[Outlook]] - Program for accessing email on computer, has advantages over webmail.
 
 
 
===Faculty/Staff Storage===
 
*Storage Space - 2 GB
 
*Warning - 1400 MB
 
*Prohibit Sending - 1500 MB
 
*Prohibit Sending and Receiving - 1600 MB
 
*Attachment size - up to 18 MB
 
 
 
=After You Leave=
 
===Graduates/Alumni===
 
====Can I keep my email address after I graduate?====
 
Winona State University Alumni (graduates of WSU) get to keep their WSU Email Address, for their personal (non-commercial) use.
 
 
 
====What about my associated Office 365 Storage (OneDrive For Business)?====
 
Graduates are permitted extended access to the complete Office 365 Suite for one full semester (Fall or Winter), following their graduation date. After the initial semester, unless otherwise enrolled in courses, these additional features will become deactivated leaving their mailbox active and accessible through our Sky Services page (https://sky.winona.edu).
 
 
 
The current Office 365 Suite includes additional features such as OneDrive for Business and ProPlus for Students.
 
 
 
During the extended access phase, graduating students are advised to move all files from their OneDrive for Business to an alternate storage location.  All data will be lost when this feature has been deactivated.
 
 
 
====How do I access my email after graduation?====
 
During the extended access phase (one semester following graduation), you will log in as a Student through our Sky Services page (https://sky.winona.edu).
 
 
 
After the extended access phase, you will log in as an Alumni through our Sky Services page (https://sky.winona.edu).
 
 
 
====How long can I keep my alumni email address?====
 
 
 
You can keep the your alumni email address as long as you are actively using it and respond to related  email notifications regarding expiring services.
 
 
 
==Alumni==
 
*Go to [http://sky.winona.edu sky.winona.edu] and follow the '''alumni mail''' link.
 
*[http://learn.winona.edu/WSU_Alumni_Email Alumni email]
 
 
 
==Faculty==
 
* Faculty members that '''Retire with Distinction''' may request to keep account. 
 
**If you feel that you should have the "Retired with Distinction" status and would like to retain your email account you can contact [http://www.winona.edu/hr/ WSU Human Resources] or the [http://www.winona.edu/retiree/ WSU Retiree Center].
 
**Exiting employees lose their email account at the end of the day of their separation date.
 
  
==Staff:==  
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==Questions?==
* Staff members that '''Retire with Distinction''' may request to keep account. 
 
**If you feel that you should have the "Retired with Distinction" status and would like to retain your email account you can contact [http://www.winona.edu/hr/ WSU Human Resources] or the [http://www.winona.edu/retiree/ WSU Retiree Center].
 
**Exiting employees lose their email account at the end of the day of their separation date.
 
  
====Questions?====
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Contact the {{TSC}}.
  
Contact [[Phone Support]] at 507-457-5240.
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==Additional Information==
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*[http://learn.winona.edu/WSU_Email_Setup_iOS WSU Email Setup for iPad and iPhone]
  
[[Category: Definition]][[Category: New Students]][[category: Office 365]][[Category:email]][[Category:Students]][[Category:Faculty]][[Category:Staff]][[Category:FAQ]]
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[[Category: Definition]][[Category: New Students]][[category: Microsoft Office 365]][[Category:email]][[Category:Students]][[Category:Faculty]][[Category:Staff]][[Category:FAQ]]

Revision as of 10:09, 14 January 2020

About this article

This article includes general information about the WSU email service and instructions for accessing your WSU mailbox. It is intended for all WSU students and employees.

Our WSU email service

Microsoft Office 365 is Winona State’s email, file storage, and productivity solution for all employees and students. WSU provides email services accessible via the web to students, faculty, and staff as part of the E-Warrior Digital Life and Learning Program. Be sure and check your WSU email account regularly as this is the way that WSU communicates with you.

Accessing your WSU Office 365 mailbox

There are two ways you can get to your Microsoft Office 365 Web dashboard and the Outlook Online application where your WSU email is stored:

  1. This is a direct link to your Office 365 dashboard on the Web. You may want to bookmark it.
  2. Click on Office365 & Email on the Resources tab on www.winona.edu

Your login credentials are your StarID followed by "@go.minnstate.edu" for students and "@minnstate.edu" for employees . Your WSU email address, however, will remain your friendly email address, e.g. firstname.lastname@go.winona.edu for students and firstname.lastname@winona.edu for employees.

Setting your primary Minnesota State email address

If you are registered as a student or employee of more than one Minnesota State school, it is best to set your WSU address as your primary email address while you are attending WSU. Use the following steps to review and change your primary email address:

  1. Go to https://starid.minnstate.edu
  2. Click on the box for "Sign in to Profile"
  3. Sign in with your StarID and password (If you forgot your password, then go back and select the box to Reset your Password)
  4. At the top of the page, click "Office 365 Contact"
  5. Make sure your listed primary email is either First.LastName@go.winona.edu (for students) or Username@winona.edu (for employees)
  6. If it does not match the previous step, click "Select New Student Contact Card" and select the correct email address.

WSU email policies

  • You have a 25GB mailbox capacity
  • We cannot forward your WSU email to another, non-WSU email address. According to FERPA Guide 2012 p 39: "Non-public educational data should never be sent to non-institutional assigned accounts... The institution would be held responsible if an unauthorized third party gained access to a student's education record..."
  • We will never lease your email address to any advertisers and we take a pro-active approach to blocking unsolicited-bulk email messages that could clutter your inbox.

Alumni email service

Click here for information on WSU Alumni Email

Questions?

Contact the Technical Support Center (TechSupport@winona.edu, 507-457-5240, Somsen Hall 207).

Additional Information