Difference between revisions of "Zoom (Participant)"

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(Zoom training)
 
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[[File:Adobe Connect app icon.png|left|120px]]
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[[File:Zoom Icon.png|left|120px]]
 
==About this article==
 
==About this article==
This article provides an overview the features and functions of the '''Adobe Connect''' web conferencing system. It is intended for all WSU students and employees interested in attending online meetings using Connect.
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This article provides an overview of the features and functions of the '''Zoom''' web conferencing system. It is intended for all WSU students and employees interested in attending online meetings using Zoom.
  
==What's Connect?==
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==What's Zoom?==
Adobe Connect is a full-featured web conferencing tool that can be used on desktops, laptops, and mobile devices. It supports video and audio over the Internet, document and screen sharing, and more. It is web-based and does not require the installation of any major software application. Meeting hosts can create meeting sites or rooms using the Connect Manager, provide access to those rooms through a URL, and then use the tools available in the room to facilitate engaging online meetings with anyone in the world via a web browser. Meeting attendees can participate in online activities based on the role assigned to them by the host. WSU employees can create and host Connect meetings. WSU students can create and host their own Adobe Connect rooms for 1:1 or group meetings. Connect meeting rooms can be persistent, so you can set them up once and reuse them. Most faculty and staff use Connect to support online meetings (e.g., remote classes, virtual office hours, exam review sessions), but it can also be used in a face-to-face meeting or classroom to support communication and collaboration.
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Zoom is a full-featured web conferencing tool that can be used on desktops, laptops, and mobile devices. It supports video and audio over the Internet, document and screen sharing, and more. Meeting hosts can create meeting sites, provide access to those rooms through a URL, and then use the tools available in the room to facilitate engaging online meetings with anyone in the world via a web browser. WSU employees can create and host Zoom meetings. WSU students can create and host their own Zoom rooms for 1:1 or group meetings. Most faculty and staff use Zoom to support online meetings (e.g., remote classes, virtual office hours, exam review sessions), but it can also be used in a face-to-face meeting or classroom to support communication and collaboration.
  
==Accessing a Meeting==
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==Zoom Menu Bar==
*Before you start using Adobe Connect, use this link [https://minnstate.adobeconnect.com/common/help/en/support/meeting_test.htm] to test if you have all the add-ons etc. installed to allow you to use Adobe Connect properly. Testing Adobe Connect will also tell you if your connection speed is fast enough for you to use it. If any of these tests do not work, follow the instructions provided in the test to make sure you are in line with the requirements.
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To enter an Zoom meeting as a participant click on the link provided by the host of the meeting. When you join a Zoom room a menu bar will be at the bottom of your screen. You will need to hover your mouse near the bottom and the Zoom Menu Bar will appear. Below is a description of the items on the menu bar.
[[File:Adobe Connect Test Link.jpg|center]]
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[[File:Zoom Menu bar.png|center|875 px]]
  
*To enter an Adobe Connect meeting as a participant click on the link provided by the host of the meeting.
 
  
*Type your full name in the field provided and select '''Join as Guest'''.
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<ol>
[[File:ENTER AS GUEST.jpg|center]]
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<li>Mute/unmute audio</li>
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<li>Stop/start video</li>
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<li>View a list of participants in the room. This will also allow you to see if anyone raised their hand if they have questions.</li>
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<li>Screen share your desktop or specific application</li>
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<li>Conduct a group or private</li>
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<li>Leave the video meeting</li>
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</ol>
  
==Using Adobe Connect==
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===How to Mute and Unmute Your Audio===
===Training===
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Select the microphone in the lower left-hand corner of the screen to activate your microphone. Select the icon again to mute.
Review the [http://www.adobe.com/content/dam/Adobe/en/products/adobeconnect/pdfs/VQS_Guide_for_Participants.pdf Adobe Connect visual quick start guide for participants] for training. This document provides an overview of the features and troubleshooting information.
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[[File:Mute and unmute.jpg|center]]
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To select a different microphone or adjust your audio settings select the drop-down next to the microphone icon.
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[[File:Audio Settings.png|center]]
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===How to Start and Stop Video===
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Select the camera in the lower left-hand corner of the screen to activate your video. Select the icon again to turn stop your video.
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[[File:Video one and off.jpg|center]]
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To adjust any video settings select the drop-down next to the video icon.  
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[[File:Video settings.png|center]]
  
===Participation Quick Guide===
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===How to Share Your Screen===
*Complete the '''Audio Setup Wizard''' before your first session to test your audio. The Audio Setup Wizard can be found under '''Meeting''' at the top of the screen. The Audio Setup Wizard will prompt you to complete a series of 4 audio tests. At any point if your audio is not working as expected select the '''Help''' button.  
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During a virtual meeting, you can switch back and forth between screen share and video as often as needed. To share your screen  select the “Share Screen” icon.  
[[File:Audio Wizard.jpg|center]]
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[[File:Share icon.png|center|875 px]]
*For the best quality audio use a '''headset''' during your meeting. This will improve the audio and will control the echo and feedback experienced when using video conferencing tools.
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*Select a location that is '''quiet''' and does have distracting background noise (pets, construction, talking etc.). Adobe Connect will pick up any noise present and this can be very disruptive during a meeting.
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Then click on the item you want to display, and then click “OK.” You can choose to share a variety of items including any applications that are open, your desktop or a whiteboard. Once you share, the Zoom Menu Bar will be at the top of your screen. Again, you can hover your mouse near the top so that the Zoom Menu Bar will appear.
* To open your microphone select the microphone icon at the top of the screen. When the icon is green your microphone is connected.
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[[File:Shrare screen.png|center]]
*When you are not speaking '''mute your microphone.''' To mute your microphone select the microphone icon and a slash will appear on the icon. To open your microphone select the icon again.
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[[File:ADOBE CONNECT MUTING.jpg|center]]
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==Participating In a Zoom Meeting==
*To turn on your camera so the rest of the meeting can see you select the dropdown next to WebCamera icon and select '''"Start Sharing"'''.
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===Participant Icon===
[[File:START SHARING.jpg|center]]
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Select the "Participant" icon to view who is listed in the room. From the participant window you can also raise your hand to ask a question and rename yourself by selecting your name from the participant list.  
*Adobe Connect is designed to allow the user to actively participate during a meeting. However it can be distracting when multiple individuals are using their microphone to ask questions. It is important to communicate you have a question without interrupting the speaker. One way to do this  is to use the  '''Raise Your Hand''' feature by selecting the icon at the top of the page. Once you have selected this icon an image of a figure raising its hand will appear next to your name on the '''Participant List''' indicating to the participants you have something to say. Make sure your microphone is unmuted  before you ask your question. There are also a variety of other icons you can select from this list.
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[[File:Raise hand.png|center]]
[[File:RAISE YOUR HAND.jpg|center]]
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* Another way to avoid interrupting the speaker is to use the chat feature located at the lower right corner of the screen. Use the chat to type your questions or comments for all participants to see.
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===Chat Icon===
[[File:Adobe Chat.jpg|center]]
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Select the "Chat" icon to chat with the entire room or an individual.
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===Joining Or Leaving a Zoom Room===
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To join a meeting, you simply click on the link provided by the host. The meeting will open once the host has joined the room. You can leave your meeting room by clicking on the “Leave Meeting” icon in the bottom right-hand corner.
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[[File:Leave meeting.png|center|875 px]]
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==Virtual Meeting Best Practices==
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It’s important to keep in mind that even though this is a virtual meeting your location and surroundings are important. Here are some basic things to remember to create a professional virtual environment.  
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*'''Background''' – Check the background and rid the space of any clutter or distractions. You also want to make sure you are not positioned in front of a window as this can cause you to appear like a shadow. Keep your background simple.
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*'''Noise''' – Is there background noise that could prevent participants from hearing clearly? It is recommended to conduct the webinar in an office or quiet room. Make sure to shut the door and hang a sign stating you are in a virtual meeting asking people not to enter or knock on the door. Also keeping your mic muted when you are not talking can help cut down on excess noise.
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*'''Lighting''' – Double check the lighting when you launch the meeting and the video has started. Make sure more light is on your face than coming from behind you. You might also need to adjust where you are sitting so the light is not right above your head and within the camera framing.
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*'''Framing''' – As an additional consideration be aware of your distance from the camera (not too close, not too far). You want to try and have the camera at eye level.
  
 
==Support==
 
==Support==
Contact TLT with any questions regarding Adobe Connect. Email TLT at '''TLT@Winona.edu''', please include '''Adobe Connect''' in the subject line. Phone support is available by dialing '''507-457-5240, option 2''' Monday-Thursday 8:00am-8:30pm, Friday 8:00am-4:00pm
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Contact TLT with any questions regarding Zoom. Email TLT at '''TLT@Winona.edu''', please include '''Zoom''' in the subject line. Phone support is available by dialing '''507-457-5240, option 2''' Monday-Thursday 8:00am-8:30pm, Friday 8:00am-4:00pm
  
 
If you would like to set up a testing session with a TLT staff member please send a request to '''TLT@Winona.edu.'''
 
If you would like to set up a testing session with a TLT staff member please send a request to '''TLT@Winona.edu.'''
  
==Lynda Training==
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==More information==
[http://www.lynda.com/Connect-tutorials/Adobe-Connect-Essential-Training/172861-2.html Adobe Connect Essential Training]
 
  
[[File:Lynda logo3y-d 144x.png]]
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===Zoom training===
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* [https://support.zoom.us/hc/en-us Zoom Help Center]
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* [https://www.linkedin.com/learning/learning-zoom/stay-connected-with-zoom-meetings?u=41915348 Zoom training from Linkedin Learning]
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* From the Zoom Help Center:
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** [https://support.zoom.us/hc/en-us/articles/201362183-How-Do-I-Invite-Others-To-Join-a-Meeting- How do I invite others to join a meeting?]
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** [https://support.zoom.us/hc/en-us/sections/200305503-My-Account My Account] (account configuration, password reset, meeting-link creation, meeting, scheduling, ...)
  
==Related articles==
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===Related Wiki topics===
*[https://helpx.adobe.com/adobe-connect.html Adobe Connect Official Support Page]
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<DynamicPageList>
*[http://na1cps.adobeconnect.com/common/help/en/support/meeting_test.htm Testing Adobe Connect]
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category = zoom
*[[Adobe Connect]]
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count = 10
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</DynamicPageList>
  
[[Category:Virtual meetings]][[Category:Adobe]][[Category:Software]][[Category:Connect]]
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For a complete listing of topics, select from the category list below.
  
__NOTOC__
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[[Category:Virtual meetings]][[Category:Software]][[Category:Zoom]]

Latest revision as of 14:17, 25 September 2019

Zoom Icon.png

About this article

This article provides an overview of the features and functions of the Zoom web conferencing system. It is intended for all WSU students and employees interested in attending online meetings using Zoom.

What's Zoom?

Zoom is a full-featured web conferencing tool that can be used on desktops, laptops, and mobile devices. It supports video and audio over the Internet, document and screen sharing, and more. Meeting hosts can create meeting sites, provide access to those rooms through a URL, and then use the tools available in the room to facilitate engaging online meetings with anyone in the world via a web browser. WSU employees can create and host Zoom meetings. WSU students can create and host their own Zoom rooms for 1:1 or group meetings. Most faculty and staff use Zoom to support online meetings (e.g., remote classes, virtual office hours, exam review sessions), but it can also be used in a face-to-face meeting or classroom to support communication and collaboration.

Zoom Menu Bar

To enter an Zoom meeting as a participant click on the link provided by the host of the meeting. When you join a Zoom room a menu bar will be at the bottom of your screen. You will need to hover your mouse near the bottom and the Zoom Menu Bar will appear. Below is a description of the items on the menu bar.

Zoom Menu bar.png


  1. Mute/unmute audio
  2. Stop/start video
  3. View a list of participants in the room. This will also allow you to see if anyone raised their hand if they have questions.
  4. Screen share your desktop or specific application
  5. Conduct a group or private
  6. Leave the video meeting

How to Mute and Unmute Your Audio

Select the microphone in the lower left-hand corner of the screen to activate your microphone. Select the icon again to mute.

Mute and unmute.jpg

To select a different microphone or adjust your audio settings select the drop-down next to the microphone icon.

Audio Settings.png

How to Start and Stop Video

Select the camera in the lower left-hand corner of the screen to activate your video. Select the icon again to turn stop your video.

Video one and off.jpg

To adjust any video settings select the drop-down next to the video icon.

Video settings.png

How to Share Your Screen

During a virtual meeting, you can switch back and forth between screen share and video as often as needed. To share your screen select the “Share Screen” icon.

Share icon.png

Then click on the item you want to display, and then click “OK.” You can choose to share a variety of items including any applications that are open, your desktop or a whiteboard. Once you share, the Zoom Menu Bar will be at the top of your screen. Again, you can hover your mouse near the top so that the Zoom Menu Bar will appear.

Shrare screen.png

Participating In a Zoom Meeting

Participant Icon

Select the "Participant" icon to view who is listed in the room. From the participant window you can also raise your hand to ask a question and rename yourself by selecting your name from the participant list.

Raise hand.png

Chat Icon

Select the "Chat" icon to chat with the entire room or an individual.

Joining Or Leaving a Zoom Room

To join a meeting, you simply click on the link provided by the host. The meeting will open once the host has joined the room. You can leave your meeting room by clicking on the “Leave Meeting” icon in the bottom right-hand corner.

Leave meeting.png

Virtual Meeting Best Practices

It’s important to keep in mind that even though this is a virtual meeting your location and surroundings are important. Here are some basic things to remember to create a professional virtual environment.

  • Background – Check the background and rid the space of any clutter or distractions. You also want to make sure you are not positioned in front of a window as this can cause you to appear like a shadow. Keep your background simple.
  • Noise – Is there background noise that could prevent participants from hearing clearly? It is recommended to conduct the webinar in an office or quiet room. Make sure to shut the door and hang a sign stating you are in a virtual meeting asking people not to enter or knock on the door. Also keeping your mic muted when you are not talking can help cut down on excess noise.
  • Lighting – Double check the lighting when you launch the meeting and the video has started. Make sure more light is on your face than coming from behind you. You might also need to adjust where you are sitting so the light is not right above your head and within the camera framing.
  • Framing – As an additional consideration be aware of your distance from the camera (not too close, not too far). You want to try and have the camera at eye level.

Support

Contact TLT with any questions regarding Zoom. Email TLT at TLT@Winona.edu, please include Zoom in the subject line. Phone support is available by dialing 507-457-5240, option 2 Monday-Thursday 8:00am-8:30pm, Friday 8:00am-4:00pm

If you would like to set up a testing session with a TLT staff member please send a request to TLT@Winona.edu.

More information

Zoom training

Related Wiki topics


For a complete listing of topics, select from the category list below.