https://learn.winona.edu/w/api.php?action=feedcontributions&user=AmHossain14&feedformat=atomWSU Technology Knowledge Base - User contributions [en]2024-03-28T17:06:34ZUser contributionsMediaWiki 1.35.0https://learn.winona.edu/w/index.php?title=Draft:Skype_for_Business/Lync&diff=51922Draft:Skype for Business/Lync2017-09-26T16:09:36Z<p>AmHossain14: /* Mac */</p>
<hr />
<div>With the conversion to StarID, the method for signing in to use Lync has changed. Follow these instruction to sign into Skype for Business/Lync.<br />
<br />
==Mac==<br />
<br />
To sign in with a Mac into Lync, follow these instructions:<br />
<br />
1. Open the Skype for Business application. <br />
<br />
2. If the “License Agreement” pops up, click '''“Accept”'''.<br />
<br />
<br />
3. On the Login in screen, type in your regular email address in “Email Address” i.e. your friendly email address e.g. '''jsmith16winona.edu'''. In “Username” For Student type in your StarID followed by “@go.minnstate.edu” and for Employee your StarID followed by “@minnstate.edu” . Type in your password in the “Password” field.<br />
<br />
[[File:ssfbb.png|275px]]<br />
<br />
4. Click '''“Sign in”'''.<br />
<br />
==PC==<br />
<br />
<br />
1. Click to open '''Skype for Business.'''<br />
<br />
2. It may sign you in automatically to your previous @winona.edu account. <br />
<br />
3. If it does this, click the status icon under your name at the top left and choose “Sign out” from that menu.<br />
<br />
[[File:s1.png|500px]]<br />
<br />
4. You may see an error about call forwarding settings, this can be disregarded by hitting '''OK'''.<br />
<br />
5. Click '''Delete''' my sign-in info<br />
<br />
6.Within the forget sign-in information pop-up, click Yes<br />
<br />
'''a'''.Enter your sign-in address (this is your primary email address e.g. '''jdoe12@winona.edu''')<br />
<br />
'''b'''.Enter your new user name<br />
<br />
'''Employees/Guest: yourStarID@minnstate.edu'''<br />
<br />
'''Students: yourStarID@go.minnstate.edu'''<br />
<br />
'''c'''.Enter your '''StarID password'''<br />
<br />
'''d'''.Select '''Save my password to save credentials'''<br />
<br />
'''e'''.Click '''Sign In'''<br />
<br />
[[File:Ssss.jpg|250px]]<br />
<br />
'''NOTE'''<br />
If you see '''Can't Signing back to Skype for Business'''.<br />
<br />
[[File:Lerror12.jpg|500px]]<br />
*Click '''OK'''<br />
[[File:Lerror13.jpg|600px]]<br />
*Click '''change'''.<br />
*A new window will popup and from there you can change the '''Email address'''.</div>AmHossain14https://learn.winona.edu/w/index.php?title=File:Ssfbb.png&diff=51900File:Ssfbb.png2017-09-26T15:31:05Z<p>AmHossain14: </p>
<hr />
<div></div>AmHossain14https://learn.winona.edu/w/index.php?title=Draft:Skype_for_Business/Lync&diff=51892Draft:Skype for Business/Lync2017-09-26T14:52:17Z<p>AmHossain14: /* PC */</p>
<hr />
<div>With the conversion to StarID, the method for signing in to use Lync has changed. Follow these instruction to sign into Skype for Business/Lync.<br />
<br />
==Mac==<br />
<br />
To sign in with a Mac into Lync, follow these instructions:<br />
<br />
1. Open the Lync application. <br />
<br />
2. If the “License Agreement” pops up, click '''“Accept”'''.<br />
<br />
[[File:MaclyncskypePicture3.png|275px]]<br />
<br />
3. If it asks you to make Lync your default application for Telephone calls, click '''“Use Lync”'''.<br />
<br />
[[File:MaclyncskypePicture2.png|350px]]<br />
<br />
4. On the Login in screen, type in your regular email address in “Email Address” i.e. your friendly email address e.g. '''jsmith16winona.edu'''. In “Username” type in your StarID followed by “@winona.edu” e.g. '''ab1234cd@winona.edu'''. Type in your password in the “Password” field.<br />
<br />
[[File:MaclyncskypePicture3.png|275px]]<br />
<br />
5. Click '''“Sign in”'''.<br />
<br />
==PC==<br />
<br />
<br />
1. Click to open '''Skype for Business.'''<br />
<br />
2. It may sign you in automatically to your previous @winona.edu account. <br />
<br />
3. If it does this, click the status icon under your name at the top left and choose “Sign out” from that menu.<br />
<br />
[[File:s1.png|500px]]<br />
<br />
4. You may see an error about call forwarding settings, this can be disregarded by hitting '''OK'''.<br />
<br />
5. Click '''Delete''' my sign-in info<br />
<br />
6.Within the forget sign-in information pop-up, click Yes<br />
<br />
'''a'''.Enter your sign-in address (this is your primary email address e.g. '''jdoe12@winona.edu''')<br />
<br />
'''b'''.Enter your new user name<br />
<br />
'''Employees/Guest: yourStarID@minnstate.edu'''<br />
<br />
'''Students: yourStarID@go.minnstate.edu'''<br />
<br />
'''c'''.Enter your '''StarID password'''<br />
<br />
'''d'''.Select '''Save my password to save credentials'''<br />
<br />
'''e'''.Click '''Sign In'''<br />
<br />
[[File:Ssss.jpg|250px]]<br />
<br />
'''NOTE'''<br />
If you see '''Can't Signing back to Skype for Business'''.<br />
<br />
[[File:Lerror12.jpg|500px]]<br />
*Click '''OK'''<br />
[[File:Lerror13.jpg|600px]]<br />
*Click '''change'''.<br />
*A new window will popup and from there you can change the '''Email address'''.</div>AmHossain14https://learn.winona.edu/w/index.php?title=Connecting_personally-owned_laptops_to_the_WSU_network&diff=51738Connecting personally-owned laptops to the WSU network2017-09-07T14:51:57Z<p>AmHossain14: /* Wireless access */</p>
<hr />
<div>{{TOC_Float_Right}}<br />
==About this article==<br />
This article includes instructions for connecting a personally-owned laptop to the WSU campus network. It is intended for WSU students and employees with a valid WSU network account.<br />
<br />
==Antivirus must be installed==<br />
All computer equipment attached to the WSU network must have an antivirus program installed, updated and fully functional to ensure your laptop is free from any viruses or malware.<br />
<br />
==WSU students and employees== <br />
===Wired access===<br />
Use a network cable to connect your laptop to any network port on campus. Network cables can be checked out from the Technical Support Center in Somsen 207 or the Information Gallery in the Krueger Library. They can also be purchased from the bookstore.<br />
===Wireless access===<br />
Connect to the secure Warrior wireless network using the instructions below for a PC or Mac if you have the following operating system versions:<br />
*Windows 10<br />
*Windows 8<br />
*Windows 7 and newer<br />
*Mac OS X 10.10 and newer<br />
*Android version 5.0 and newer<br />
*iOS version 9.1 and newer<br />
<br />
If you have an older operating system than those listed, connect to a network using either your phone carrier service or by connecting to the WSUGuest2 wireless network.<br />
<br />
====PC instructions====<br />
#Make sure the wireless button is turned on and that Windows is not in airplane mode.<br />
#Go to Start, Settings, and click on the wireless icon to pull up a list of available wireless networks. <br />
#Select the Warrior network.<br />
#Enter your StarID and password and follow the prompts.<br />
<br />
====Mac instructions====<br />
#Click the wireless icon on the menu bar near the top right of the screen.<br />
#If necessary, select Turn Wi-Fi On.<br />
#Click the wireless icon again, and select Warrior from the list of available networks.<br />
#Enter your StarID and password.<br />
#When the Verify Certificate window appears, click Continue.<br />
#You may be prompted to enter your login password before Wi-Fi connects.<br />
<br />
===Available resources===<br />
Once connected, you will have Internet and network file directory access. You will not have access to WSU licensed software or network printers from a personally-owned laptop.<br />
====Employees====<br />
Access personal and department file directories. Once connected to the warrior network, run \\winona.edu\dfs\employees. You will see five folders for PersonalStorage, ClassStorage, Department, GroupStorage, and Web-Course1.<br />
<br />
====Students====<br />
Access class file directories by running \\winona.edu\dfs\students. You will be prompted for your StarID and password and see three folders for ClassStorage, GroupStorage and Web-Student Webs.<br />
<br />
==Technical Support==<br />
We encourage students and employees to attempt setting up wireless access on their own with the directions given above. If assistance is needed, contact the {{TSC}}.</div>AmHossain14https://learn.winona.edu/w/index.php?title=Connecting_personally-owned_laptops_to_the_WSU_network&diff=51737Connecting personally-owned laptops to the WSU network2017-09-07T14:51:35Z<p>AmHossain14: /* Wireless access */</p>
<hr />
<div>{{TOC_Float_Right}}<br />
==About this article==<br />
This article includes instructions for connecting a personally-owned laptop to the WSU campus network. It is intended for WSU students and employees with a valid WSU network account.<br />
<br />
==Antivirus must be installed==<br />
All computer equipment attached to the WSU network must have an antivirus program installed, updated and fully functional to ensure your laptop is free from any viruses or malware.<br />
<br />
==WSU students and employees== <br />
===Wired access===<br />
Use a network cable to connect your laptop to any network port on campus. Network cables can be checked out from the Technical Support Center in Somsen 207 or the Information Gallery in the Krueger Library. They can also be purchased from the bookstore.<br />
===Wireless access===<br />
Connect to the secure Warrior wireless network using the instructions below for a PC or Mac if you have the following operating system versions:<br />
*Windows 10<br />
*Windows 8<br />
*Windows 7 and newer<br />
*Mac OS X 10.10 and newer<br />
*Android version 4.0 and newer<br />
*iOS version 7.1 and newer<br />
<br />
If you have an older operating system than those listed, connect to a network using either your phone carrier service or by connecting to the WSUGuest2 wireless network.<br />
<br />
====PC instructions====<br />
#Make sure the wireless button is turned on and that Windows is not in airplane mode.<br />
#Go to Start, Settings, and click on the wireless icon to pull up a list of available wireless networks. <br />
#Select the Warrior network.<br />
#Enter your StarID and password and follow the prompts.<br />
<br />
====Mac instructions====<br />
#Click the wireless icon on the menu bar near the top right of the screen.<br />
#If necessary, select Turn Wi-Fi On.<br />
#Click the wireless icon again, and select Warrior from the list of available networks.<br />
#Enter your StarID and password.<br />
#When the Verify Certificate window appears, click Continue.<br />
#You may be prompted to enter your login password before Wi-Fi connects.<br />
<br />
===Available resources===<br />
Once connected, you will have Internet and network file directory access. You will not have access to WSU licensed software or network printers from a personally-owned laptop.<br />
====Employees====<br />
Access personal and department file directories. Once connected to the warrior network, run \\winona.edu\dfs\employees. You will see five folders for PersonalStorage, ClassStorage, Department, GroupStorage, and Web-Course1.<br />
<br />
====Students====<br />
Access class file directories by running \\winona.edu\dfs\students. You will be prompted for your StarID and password and see three folders for ClassStorage, GroupStorage and Web-Student Webs.<br />
<br />
==Technical Support==<br />
We encourage students and employees to attempt setting up wireless access on their own with the directions given above. If assistance is needed, contact the {{TSC}}.</div>AmHossain14https://learn.winona.edu/w/index.php?title=Connecting_personally-owned_laptops_to_the_WSU_network&diff=51736Connecting personally-owned laptops to the WSU network2017-09-07T14:51:07Z<p>AmHossain14: /* Wireless access */</p>
<hr />
<div>{{TOC_Float_Right}}<br />
==About this article==<br />
This article includes instructions for connecting a personally-owned laptop to the WSU campus network. It is intended for WSU students and employees with a valid WSU network account.<br />
<br />
==Antivirus must be installed==<br />
All computer equipment attached to the WSU network must have an antivirus program installed, updated and fully functional to ensure your laptop is free from any viruses or malware.<br />
<br />
==WSU students and employees== <br />
===Wired access===<br />
Use a network cable to connect your laptop to any network port on campus. Network cables can be checked out from the Technical Support Center in Somsen 207 or the Information Gallery in the Krueger Library. They can also be purchased from the bookstore.<br />
===Wireless access===<br />
Connect to the secure Warrior wireless network using the instructions below for a PC or Mac if you have the following operating system versions:<br />
*Windows 10<br />
*Windows 8<br />
*Windows 7 and newer<br />
*Mac OSX 10.7 and newer<br />
*Android version 4.0 and newer<br />
*iOS version 7.1 and newer<br />
<br />
If you have an older operating system than those listed, connect to a network using either your phone carrier service or by connecting to the WSUGuest2 wireless network.<br />
<br />
====PC instructions====<br />
#Make sure the wireless button is turned on and that Windows is not in airplane mode.<br />
#Go to Start, Settings, and click on the wireless icon to pull up a list of available wireless networks. <br />
#Select the Warrior network.<br />
#Enter your StarID and password and follow the prompts.<br />
<br />
====Mac instructions====<br />
#Click the wireless icon on the menu bar near the top right of the screen.<br />
#If necessary, select Turn Wi-Fi On.<br />
#Click the wireless icon again, and select Warrior from the list of available networks.<br />
#Enter your StarID and password.<br />
#When the Verify Certificate window appears, click Continue.<br />
#You may be prompted to enter your login password before Wi-Fi connects.<br />
<br />
===Available resources===<br />
Once connected, you will have Internet and network file directory access. You will not have access to WSU licensed software or network printers from a personally-owned laptop.<br />
====Employees====<br />
Access personal and department file directories. Once connected to the warrior network, run \\winona.edu\dfs\employees. You will see five folders for PersonalStorage, ClassStorage, Department, GroupStorage, and Web-Course1.<br />
<br />
====Students====<br />
Access class file directories by running \\winona.edu\dfs\students. You will be prompted for your StarID and password and see three folders for ClassStorage, GroupStorage and Web-Student Webs.<br />
<br />
==Technical Support==<br />
We encourage students and employees to attempt setting up wireless access on their own with the directions given above. If assistance is needed, contact the {{TSC}}.</div>AmHossain14https://learn.winona.edu/w/index.php?title=File:Lerror13.jpg&diff=51194File:Lerror13.jpg2017-07-31T16:32:32Z<p>AmHossain14: </p>
<hr />
<div></div>AmHossain14https://learn.winona.edu/w/index.php?title=File:Lerror12.jpg&diff=51182File:Lerror12.jpg2017-07-31T15:33:49Z<p>AmHossain14: </p>
<hr />
<div></div>AmHossain14https://learn.winona.edu/w/index.php?title=File:Lerror1.jpg&diff=51176File:Lerror1.jpg2017-07-31T15:29:22Z<p>AmHossain14: </p>
<hr />
<div></div>AmHossain14https://learn.winona.edu/w/index.php?title=Microsoft_Outlook&diff=51165Microsoft Outlook2017-07-28T20:07:48Z<p>AmHossain14: /* WSU Laptops */</p>
<hr />
<div><noinclude><br />
{{TOC_Float_Right}}<br />
<noinclude><br />
__NOTOC__<br />
[[File:Microsoft_Logo.jpg|200px|left]]<br />
<br />
'''Outlook''' is an [[email]] application that you can access online through [[Microsoft Office 365]]. The benefits of using Outlook for your email include creating rules to organize emails, having an "always on" email application, and the integration of outlook to other applications like [https://learn.winona.edu/Microsoft_Lync_2010 Microsoft Lync] and [http://learn.winona.edu/Microsoft_OneNote Microsoft OneNote]. Outlook can also be setup on your mobile device.<br />
<br />
The Microsoft [[Outlook App]] is available on both the Apple App Store and the Android Play Store and is a great app for checking your email on a mobile device.<br />
<br />
'''NOTE:''' There have been documented issues with Outlook Calendars for users with multiple iOS devices, including events that do not display in the calendar or events that repeat within the same time slot. Unconfiguring your email and calendar from the default iOS apps (Mail and Calendar) and using the Outlook application seems to solve this problem. <br />
<br />
==Outlook Video Tutorials via [[Lynda]]==<br />
*[http://www.lynda.com/Office-tutorials/Office-365-Outlook-Essential-Training/366455-2.html Office 365 Outlook Essential Training] for complete training on Microsoft Outlook. To view the training, you will need a [[Lynda|Lynda account]] setup.<br />
<br />
==Setting-Up Outlook==<br />
<br />
===WSU Laptops===<br />
All WSU laptops are now running Outlook 365.<br />
<br />
====Macbook====<br />
'''Click on the Outlook icon'''<br />
#Use your StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees) to log in to your account.<br />
#It will ask you to '''add an account'''. Click on "Exchange or Office 365"<br />
#Enter your '''StarID@go.minnstate.edu (students)''' or '''StarID@minnstate.edu (employees)''' where it asks for your E-mail address.<br />
#Method: Keep the default '''User Name and Password'''<br />
#Username: '''StarID@go.minnstate.edu (students)''' or '''StarID@minnstate.edu (employees)'''<br />
#Password: '''Enter your password'''<br />
#Make sure '''Configure Automatically''' is checked.<br />
#Click on '''Add Account'''. <br />
#Click on '''Allow''' when it tells you that it is being redirected<br />
<br />
====PC====<br />
'''Click on the Outlook icon'''<br />
#Use your '''StarID@go.minnstate.edu (students)''' or '''StarID@minnstate.edu (employees)''' to login to your account and Click '''Connect'''. <br />
#A window will then pop up. Type in your StarID Password and Click '''OK'''.<br />
#Click '''OK''' when you see a window which says Account Setup is complete.<br />
#Use your '''StarID@go.minnstate.edu (students)''' or '''StarID@minnstate.edu (employees)''' to Activate Office 365 and Click '''Next'''.<br />
#In the next window, type in your StarID Password and Click '''Sign in'''.<br />
#Click '''Skip''' for now when you see '''Add this account to windows'''.<br />
#Click '''Done''' when you see '''You’re All Set'''.<br />
#Click '''OK''' when you see '''Account Updated'''. (If you don’t see this, ignore it)<br />
#Click '''Accept''' when you see '''First things first'''.<br />
#You have now successfully setup your outlook account.<br />
<br />
===WSU PC Desktops===<br />
*[[Setting Up Microsoft Outlook 2016]]<br />
<br />
*[[Setting Up Microsoft Outlook 2013]] - Outlook 2013 will be available until April 10, 2018 when Microsoft will quit supporting this version.<br />
<br />
===Iphone And Android Devices===<br />
*Setting Up [[Outlook App]] on your Android or iPhone<br />
<br />
===Backup Templates===<br />
Copy the templates that you have stored in the '''c:\users\''username''\appdata\roaming\microsoft\templates<br />
''' <br />
to your file back up location.<br />
<br />
== Accessing a shared mailbox via Outlook for Windows ==<br />
<br />
*Click '''File''' > '''Account Settings''' > '''Account Settings.'''<br />
<br />
[[File:Asas34.gif]]<br />
<br />
*'''Account Settings''' in the Backstage view<br />
<br />
*On the '''Email''' tab in the list, highlight the Exchange account you want to work with. You might only have one listed. Click '''Change''', and then click '''More Settings'''.<br />
<br />
*On the Advanced tab, under Open these additional mailboxes, click Add, and then enter the shared mailbox name that you want to add to your user profile.<br />
<br />
== Accessing a shared mailbox via Outlook for Mac ==<br />
<br />
1. First click the '''Outlook''' icon on your dock.<br />
<br />
[[File:Outlook.Dock.png| 450px ]]<br />
<br />
2.Click on the '''Tools''' and select '''Accounts'''.<br />
<br />
[[File:Outlooktools.jpg|450px]]<br />
<br />
3. Click the Plus sign and select Exchange to add another mailbox.<br />
<br />
[[ File:Addexchange.jpg|350px]]<br />
<br />
4.Type in the email address for the shared mailbox on the email address field.<br />
<br />
Then type your full '''StarID@go.minnstate.edu''' for the user name field.<br />
<br />
[[File:Outlook.Prompt9.png|350px]]<br />
<br />
5.If this screen shows up then Click '''Always use my response to this server''' And click '''Allow''' (Else skip this Step)<br />
<br />
[[File:Outlook.Prompt11.png |350px]]<br />
<br />
Step 6: Change the account description from Winona1 to the name of the share mailbox. And close the account window.<br />
<br />
[[File:Descacc12.png|350px]]<br />
<br />
Step 7: You will now see the mailbox under inbox.<br />
<br />
==Related Articles==<br />
*[https://learn.winona.edu/Microsoft_Clutter Microsoft Clutter]<br />
*[https://learn.winona.edu/Backing_up_Outlook_signatures,_rules,_blocked_senders,_and_junk_settings Backing up Signature files, rules, blocked senders and junk settings]<br />
*[[Outlook App]] - new and easy to download and use<br />
*[[Outlook Web App]] - OWA<br />
*[https://learn.winona.edu/Office_attachments_in_Outlook Saving Office Attachments in Outlook]<br />
*[https://msonlinehelpdesk.zendesk.com/hc/en-us/articles/200561537-How-do-I-create-and-use-email-templates-in-Outlook- Email Templates-Outlook 2016]<br />
<br />
<br />
[[Category:Microsoft Office 365]][[Category:Outlook 365]][[Category:Email]][[Category:Software]][[Category:Definition]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Microsoft_Outlook&diff=51135Microsoft Outlook2017-07-28T15:25:12Z<p>AmHossain14: /* PC */</p>
<hr />
<div><noinclude><br />
{{TOC_Float_Right}}<br />
<noinclude><br />
__NOTOC__<br />
[[File:Microsoft_Logo.jpg|200px|left]]<br />
<br />
'''Outlook''' is an [[email]] application that you can access online through [[Microsoft Office 365]]. The benefits of using Outlook for your email include creating rules to organize emails, having an "always on" email application, and the integration of outlook to other applications like [https://learn.winona.edu/Microsoft_Lync_2010 Microsoft Lync] and [http://learn.winona.edu/Microsoft_OneNote Microsoft OneNote]. Outlook can also be setup on your mobile device.<br />
<br />
The Microsoft [[Outlook App]] is available on both the Apple App Store and the Android Play Store and is a great app for checking your email on a mobile device.<br />
<br />
'''NOTE:''' There have been documented issues with Outlook Calendars for users with multiple iOS devices, including events that do not display in the calendar or events that repeat within the same time slot. Unconfiguring your email and calendar from the default iOS apps (Mail and Calendar) and using the Outlook application seems to solve this problem. <br />
<br />
==Outlook Video Tutorials via [[Lynda]]==<br />
*[http://www.lynda.com/Office-tutorials/Office-365-Outlook-Essential-Training/366455-2.html Office 365 Outlook Essential Training] for complete training on Microsoft Outlook. To view the training, you will need a [[Lynda|Lynda account]] setup.<br />
<br />
==Setting-Up Outlook==<br />
<br />
===WSU Laptops===<br />
All WSU laptops are now running Outlook 365.<br />
<br />
====Macbook====<br />
'''Click on the Outlook icon'''<br />
#Use your StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees) to log in to your account.<br />
#It will ask you to "add an account". Click on "Exchange or Office 365"<br />
#Enter your StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees) where it asks for your E-mail address.<br />
#Method: Keep the default "User Name and Password"<br />
#Username: StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees)<br />
#Password: Enter your password<br />
#Make sure "Configure Automatically" is checked.<br />
#Click on "Add Account". <br />
#Click on "Allow" when it tells you that it is being redirected<br />
<br />
====PC====<br />
'''Click on the Outlook icon'''<br />
#Use your '''StarID@go.minnstate.edu (students)''' or '''StarID@minnstate.edu (employees)''' to login to your account and Click '''Connect'''. <br />
#A window will then pop up. Type in your StarID Password and Click '''OK'''.<br />
#Click '''OK''' when you see a window which says Account Setup is complete.<br />
#Use your '''StarID@go.minnstate.edu (students)''' or '''StarID@minnstate.edu (employees)''' to Activate Office 365 and Click '''Next'''.<br />
#In the next window, type in your StarID Password and Click '''Sign in'''.<br />
#Click '''Skip''' for now when you see '''Add this account to windows'''.<br />
#Click '''Done''' when you see '''You’re All Set'''.<br />
#Click '''OK''' when you see '''Account Updated'''. (If you don’t see this, ignore it)<br />
#Click '''Accept''' when you see '''First things first'''.<br />
#You have now successfully setup your outlook account.<br />
<br />
===WSU PC Desktops===<br />
*[[Setting Up Microsoft Outlook 2016]]<br />
<br />
*[[Setting Up Microsoft Outlook 2013]] - Outlook 2013 will be available until April 10, 2018 when Microsoft will quit supporting this version.<br />
<br />
===Iphone And Android Devices===<br />
*Setting Up [[Outlook App]] on your Android or iPhone<br />
<br />
===Backup Templates===<br />
Copy the templates that you have stored in the '''c:\users\''username''\appdata\roaming\microsoft\templates<br />
''' <br />
to your file back up location.<br />
<br />
== Accessing a shared mailbox via Outlook for Windows ==<br />
<br />
*Click '''File''' > '''Account Settings''' > '''Account Settings.'''<br />
<br />
[[File:Asas34.gif]]<br />
<br />
*'''Account Settings''' in the Backstage view<br />
<br />
*On the '''Email''' tab in the list, highlight the Exchange account you want to work with. You might only have one listed. Click '''Change''', and then click '''More Settings'''.<br />
<br />
*On the Advanced tab, under Open these additional mailboxes, click Add, and then enter the shared mailbox name that you want to add to your user profile.<br />
<br />
== Accessing a shared mailbox via Outlook for Mac ==<br />
<br />
1. First click the '''Outlook''' icon on your dock.<br />
<br />
[[File:Outlook.Dock.png| 450px ]]<br />
<br />
2.Click on the '''Tools''' and select '''Accounts'''.<br />
<br />
[[File:Outlooktools.jpg|450px]]<br />
<br />
3. Click the Plus sign and select Exchange to add another mailbox.<br />
<br />
[[ File:Addexchange.jpg|350px]]<br />
<br />
4.Type in the email address for the shared mailbox on the email address field.<br />
<br />
Then type your full '''StarID@go.minnstate.edu''' for the user name field.<br />
<br />
[[File:Outlook.Prompt9.png|350px]]<br />
<br />
5.If this screen shows up then Click '''Always use my response to this server''' And click '''Allow''' (Else skip this Step)<br />
<br />
[[File:Outlook.Prompt11.png |350px]]<br />
<br />
Step 6: Change the account description from Winona1 to the name of the share mailbox. And close the account window.<br />
<br />
[[File:Descacc12.png|350px]]<br />
<br />
Step 7: You will now see the mailbox under inbox.<br />
<br />
==Related Articles==<br />
*[https://learn.winona.edu/Microsoft_Clutter Microsoft Clutter]<br />
*[https://learn.winona.edu/Backing_up_Outlook_signatures,_rules,_blocked_senders,_and_junk_settings Backing up Signature files, rules, blocked senders and junk settings]<br />
*[[Outlook App]] - new and easy to download and use<br />
*[[Outlook Web App]] - OWA<br />
*[https://learn.winona.edu/Office_attachments_in_Outlook Saving Office Attachments in Outlook]<br />
*[https://msonlinehelpdesk.zendesk.com/hc/en-us/articles/200561537-How-do-I-create-and-use-email-templates-in-Outlook- Email Templates-Outlook 2016]<br />
<br />
<br />
[[Category:Microsoft Office 365]][[Category:Outlook 365]][[Category:Email]][[Category:Software]][[Category:Definition]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Microsoft_Outlook&diff=51134Microsoft Outlook2017-07-28T15:21:59Z<p>AmHossain14: /* PC */</p>
<hr />
<div><noinclude><br />
{{TOC_Float_Right}}<br />
<noinclude><br />
__NOTOC__<br />
[[File:Microsoft_Logo.jpg|200px|left]]<br />
<br />
'''Outlook''' is an [[email]] application that you can access online through [[Microsoft Office 365]]. The benefits of using Outlook for your email include creating rules to organize emails, having an "always on" email application, and the integration of outlook to other applications like [https://learn.winona.edu/Microsoft_Lync_2010 Microsoft Lync] and [http://learn.winona.edu/Microsoft_OneNote Microsoft OneNote]. Outlook can also be setup on your mobile device.<br />
<br />
The Microsoft [[Outlook App]] is available on both the Apple App Store and the Android Play Store and is a great app for checking your email on a mobile device.<br />
<br />
'''NOTE:''' There have been documented issues with Outlook Calendars for users with multiple iOS devices, including events that do not display in the calendar or events that repeat within the same time slot. Unconfiguring your email and calendar from the default iOS apps (Mail and Calendar) and using the Outlook application seems to solve this problem. <br />
<br />
==Outlook Video Tutorials via [[Lynda]]==<br />
*[http://www.lynda.com/Office-tutorials/Office-365-Outlook-Essential-Training/366455-2.html Office 365 Outlook Essential Training] for complete training on Microsoft Outlook. To view the training, you will need a [[Lynda|Lynda account]] setup.<br />
<br />
==Setting-Up Outlook==<br />
<br />
===WSU Laptops===<br />
All WSU laptops are now running Outlook 365.<br />
<br />
====Macbook====<br />
'''Click on the Outlook icon'''<br />
#Use your StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees) to log in to your account.<br />
#It will ask you to "add an account". Click on "Exchange or Office 365"<br />
#Enter your StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees) where it asks for your E-mail address.<br />
#Method: Keep the default "User Name and Password"<br />
#Username: StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees)<br />
#Password: Enter your password<br />
#Make sure "Configure Automatically" is checked.<br />
#Click on "Add Account". <br />
#Click on "Allow" when it tells you that it is being redirected<br />
<br />
====PC====<br />
'''Click on the Outlook icon'''<br />
#Use your '''StarID@go.minnstate.edu (students)''' or '''StarID@minnstate.edu (employees)''' to login to your account and Click '''Connect'''. <br />
#A window will then pop up. Type in your StarID Password and Click '''OK'''.<br />
#Click '''OK''' when you see a window which says Account Setup is complete.<br />
#Use your '''StarID@go.minnstate.edu (students)''' or '''StarID@minnstate.edu (employees)''' to Activate Office 365 and Click '''Next'''.<br />
#In the next window Type in your StarID Password and Click '''Sign in'''.<br />
#Click '''Skip''' for now when you see Add this account to windows.<br />
#Click '''Done''' when you See You’re All Set.<br />
#Click '''OK''' when you See Account Updated. (If you don’t see this ignore it)<br />
#Click '''Accept''' When you see First things first.<br />
#You have now successfully setup your outlook account.<br />
<br />
===WSU PC Desktops===<br />
*[[Setting Up Microsoft Outlook 2016]]<br />
<br />
*[[Setting Up Microsoft Outlook 2013]] - Outlook 2013 will be available until April 10, 2018 when Microsoft will quit supporting this version.<br />
<br />
===Iphone And Android Devices===<br />
*Setting Up [[Outlook App]] on your Android or iPhone<br />
<br />
===Backup Templates===<br />
Copy the templates that you have stored in the '''c:\users\''username''\appdata\roaming\microsoft\templates<br />
''' <br />
to your file back up location.<br />
<br />
== Accessing a shared mailbox via Outlook for Windows ==<br />
<br />
*Click '''File''' > '''Account Settings''' > '''Account Settings.'''<br />
<br />
[[File:Asas34.gif]]<br />
<br />
*'''Account Settings''' in the Backstage view<br />
<br />
*On the '''Email''' tab in the list, highlight the Exchange account you want to work with. You might only have one listed. Click '''Change''', and then click '''More Settings'''.<br />
<br />
*On the Advanced tab, under Open these additional mailboxes, click Add, and then enter the shared mailbox name that you want to add to your user profile.<br />
<br />
== Accessing a shared mailbox via Outlook for Mac ==<br />
<br />
1. First click the '''Outlook''' icon on your dock.<br />
<br />
[[File:Outlook.Dock.png| 450px ]]<br />
<br />
2.Click on the '''Tools''' and select '''Accounts'''.<br />
<br />
[[File:Outlooktools.jpg|450px]]<br />
<br />
3. Click the Plus sign and select Exchange to add another mailbox.<br />
<br />
[[ File:Addexchange.jpg|350px]]<br />
<br />
4.Type in the email address for the shared mailbox on the email address field.<br />
<br />
Then type your full '''StarID@go.minnstate.edu''' for the user name field.<br />
<br />
[[File:Outlook.Prompt9.png|350px]]<br />
<br />
5.If this screen shows up then Click '''Always use my response to this server''' And click '''Allow''' (Else skip this Step)<br />
<br />
[[File:Outlook.Prompt11.png |350px]]<br />
<br />
Step 6: Change the account description from Winona1 to the name of the share mailbox. And close the account window.<br />
<br />
[[File:Descacc12.png|350px]]<br />
<br />
Step 7: You will now see the mailbox under inbox.<br />
<br />
==Related Articles==<br />
*[https://learn.winona.edu/Microsoft_Clutter Microsoft Clutter]<br />
*[https://learn.winona.edu/Backing_up_Outlook_signatures,_rules,_blocked_senders,_and_junk_settings Backing up Signature files, rules, blocked senders and junk settings]<br />
*[[Outlook App]] - new and easy to download and use<br />
*[[Outlook Web App]] - OWA<br />
*[https://learn.winona.edu/Office_attachments_in_Outlook Saving Office Attachments in Outlook]<br />
*[https://msonlinehelpdesk.zendesk.com/hc/en-us/articles/200561537-How-do-I-create-and-use-email-templates-in-Outlook- Email Templates-Outlook 2016]<br />
<br />
<br />
[[Category:Microsoft Office 365]][[Category:Outlook 365]][[Category:Email]][[Category:Software]][[Category:Definition]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Microsoft_Outlook&diff=51129Microsoft Outlook2017-07-28T15:05:56Z<p>AmHossain14: /* PC */</p>
<hr />
<div><noinclude><br />
{{TOC_Float_Right}}<br />
<noinclude><br />
__NOTOC__<br />
[[File:Microsoft_Logo.jpg|200px|left]]<br />
<br />
'''Outlook''' is an [[email]] application that you can access online through [[Microsoft Office 365]]. The benefits of using Outlook for your email include creating rules to organize emails, having an "always on" email application, and the integration of outlook to other applications like [https://learn.winona.edu/Microsoft_Lync_2010 Microsoft Lync] and [http://learn.winona.edu/Microsoft_OneNote Microsoft OneNote]. Outlook can also be setup on your mobile device.<br />
<br />
The Microsoft [[Outlook App]] is available on both the Apple App Store and the Android Play Store and is a great app for checking your email on a mobile device.<br />
<br />
'''NOTE:''' There have been documented issues with Outlook Calendars for users with multiple iOS devices, including events that do not display in the calendar or events that repeat within the same time slot. Unconfiguring your email and calendar from the default iOS apps (Mail and Calendar) and using the Outlook application seems to solve this problem. <br />
<br />
==Outlook Video Tutorials via [[Lynda]]==<br />
*[http://www.lynda.com/Office-tutorials/Office-365-Outlook-Essential-Training/366455-2.html Office 365 Outlook Essential Training] for complete training on Microsoft Outlook. To view the training, you will need a [[Lynda|Lynda account]] setup.<br />
<br />
==Setting-Up Outlook==<br />
<br />
===WSU Laptops===<br />
All WSU laptops are now running Outlook 365.<br />
<br />
====Macbook====<br />
'''Click on the Outlook icon'''<br />
#Use your StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees) to log in to your account.<br />
#It will ask you to "add an account". Click on "Exchange or Office 365"<br />
#Enter your StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees) where it asks for your E-mail address.<br />
#Method: Keep the default "User Name and Password"<br />
#Username: StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees)<br />
#Password: Enter your password<br />
#Make sure "Configure Automatically" is checked.<br />
#Click on "Add Account". <br />
#Click on "Allow" when it tells you that it is being redirected<br />
<br />
====PC====<br />
'''Click on the Outlook icon'''<br />
#Use your '''StarID@go.minnstate.edu (students)''' or '''StarID@minnstate.edu (employees)''' to log in to your account and Click '''Connect'''. <br />
#A window will pop up and Type in your StarID Password and Click '''OK'''.<br />
#Click '''OK''' when you see a window which says Account Setup is complete.<br />
#Use your '''StarID@go.minnstate.edu (students)''' or '''StarID@minnstate.edu (employees)''' to Activate Office 365 and Click '''Next'''.<br />
#In the next window Type in your StarID Password and Click '''Sign in'''.<br />
#Click '''Skip''' for now when you see Add this account to windows.<br />
#Click '''Done''' when you See You’re All Set.<br />
#Click '''OK''' when you See Account Updated. (If you don’t see this ignore it)<br />
#Click '''Accept''' When you see First things first.<br />
#You have set your outlook account.<br />
<br />
===WSU PC Desktops===<br />
*[[Setting Up Microsoft Outlook 2016]]<br />
<br />
*[[Setting Up Microsoft Outlook 2013]] - Outlook 2013 will be available until April 10, 2018 when Microsoft will quit supporting this version.<br />
<br />
===Iphone And Android Devices===<br />
*Setting Up [[Outlook App]] on your Android or iPhone<br />
<br />
===Backup Templates===<br />
Copy the templates that you have stored in the '''c:\users\''username''\appdata\roaming\microsoft\templates<br />
''' <br />
to your file back up location.<br />
<br />
== Accessing a shared mailbox via Outlook for Windows ==<br />
<br />
*Click '''File''' > '''Account Settings''' > '''Account Settings.'''<br />
<br />
[[File:Asas34.gif]]<br />
<br />
*'''Account Settings''' in the Backstage view<br />
<br />
*On the '''Email''' tab in the list, highlight the Exchange account you want to work with. You might only have one listed. Click '''Change''', and then click '''More Settings'''.<br />
<br />
*On the Advanced tab, under Open these additional mailboxes, click Add, and then enter the shared mailbox name that you want to add to your user profile.<br />
<br />
== Accessing a shared mailbox via Outlook for Mac ==<br />
<br />
1. First click the '''Outlook''' icon on your dock.<br />
<br />
[[File:Outlook.Dock.png| 450px ]]<br />
<br />
2.Click on the '''Tools''' and select '''Accounts'''.<br />
<br />
[[File:Outlooktools.jpg|450px]]<br />
<br />
3. Click the Plus sign and select Exchange to add another mailbox.<br />
<br />
[[ File:Addexchange.jpg|350px]]<br />
<br />
4.Type in the email address for the shared mailbox on the email address field.<br />
<br />
Then type your full '''StarID@go.minnstate.edu''' for the user name field.<br />
<br />
[[File:Outlook.Prompt9.png|350px]]<br />
<br />
5.If this screen shows up then Click '''Always use my response to this server''' And click '''Allow''' (Else skip this Step)<br />
<br />
[[File:Outlook.Prompt11.png |350px]]<br />
<br />
Step 6: Change the account description from Winona1 to the name of the share mailbox. And close the account window.<br />
<br />
[[File:Descacc12.png|350px]]<br />
<br />
Step 7: You will now see the mailbox under inbox.<br />
<br />
==Related Articles==<br />
*[https://learn.winona.edu/Microsoft_Clutter Microsoft Clutter]<br />
*[https://learn.winona.edu/Backing_up_Outlook_signatures,_rules,_blocked_senders,_and_junk_settings Backing up Signature files, rules, blocked senders and junk settings]<br />
*[[Outlook App]] - new and easy to download and use<br />
*[[Outlook Web App]] - OWA<br />
*[https://learn.winona.edu/Office_attachments_in_Outlook Saving Office Attachments in Outlook]<br />
*[https://msonlinehelpdesk.zendesk.com/hc/en-us/articles/200561537-How-do-I-create-and-use-email-templates-in-Outlook- Email Templates-Outlook 2016]<br />
<br />
<br />
[[Category:Microsoft Office 365]][[Category:Outlook 365]][[Category:Email]][[Category:Software]][[Category:Definition]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Microsoft_Outlook&diff=51128Microsoft Outlook2017-07-28T15:04:42Z<p>AmHossain14: /* PC */</p>
<hr />
<div><noinclude><br />
{{TOC_Float_Right}}<br />
<noinclude><br />
__NOTOC__<br />
[[File:Microsoft_Logo.jpg|200px|left]]<br />
<br />
'''Outlook''' is an [[email]] application that you can access online through [[Microsoft Office 365]]. The benefits of using Outlook for your email include creating rules to organize emails, having an "always on" email application, and the integration of outlook to other applications like [https://learn.winona.edu/Microsoft_Lync_2010 Microsoft Lync] and [http://learn.winona.edu/Microsoft_OneNote Microsoft OneNote]. Outlook can also be setup on your mobile device.<br />
<br />
The Microsoft [[Outlook App]] is available on both the Apple App Store and the Android Play Store and is a great app for checking your email on a mobile device.<br />
<br />
'''NOTE:''' There have been documented issues with Outlook Calendars for users with multiple iOS devices, including events that do not display in the calendar or events that repeat within the same time slot. Unconfiguring your email and calendar from the default iOS apps (Mail and Calendar) and using the Outlook application seems to solve this problem. <br />
<br />
==Outlook Video Tutorials via [[Lynda]]==<br />
*[http://www.lynda.com/Office-tutorials/Office-365-Outlook-Essential-Training/366455-2.html Office 365 Outlook Essential Training] for complete training on Microsoft Outlook. To view the training, you will need a [[Lynda|Lynda account]] setup.<br />
<br />
==Setting-Up Outlook==<br />
<br />
===WSU Laptops===<br />
All WSU laptops are now running Outlook 365.<br />
<br />
====Macbook====<br />
'''Click on the Outlook icon'''<br />
#Use your StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees) to log in to your account.<br />
#It will ask you to "add an account". Click on "Exchange or Office 365"<br />
#Enter your StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees) where it asks for your E-mail address.<br />
#Method: Keep the default "User Name and Password"<br />
#Username: StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees)<br />
#Password: Enter your password<br />
#Make sure "Configure Automatically" is checked.<br />
#Click on "Add Account". <br />
#Click on "Allow" when it tells you that it is being redirected<br />
<br />
====PC====<br />
'''Click on the Outlook icon'''<br />
#Use your '''StarID@go.minnstate.edu (students)''' or '''StarID@minnstate.edu (employees)''' to log in to your account and click connect. <br />
#A window will pop up and Type in your StarID Password and Click OK.<br />
#Click '''OK''' when you see a window which says Account Setup is complete.<br />
#Use your '''StarID@go.minnstate.edu (students)''' or '''StarID@minnstate.edu (employees)''' to Activate Office 365 and Click '''Next'''.<br />
#In the next window Type in your StarID Password and Click '''Sign in'''.<br />
#Click '''Skip''' for now When you see Add this account to windows.<br />
#Click '''Done''' when you See You’re All Set.<br />
#Click '''OK''' when you See Account Updated. If you don’t see this ignore it.<br />
#Click '''Accept''' When you see First things first.<br />
#You have set your outlook account.<br />
<br />
===WSU PC Desktops===<br />
*[[Setting Up Microsoft Outlook 2016]]<br />
<br />
*[[Setting Up Microsoft Outlook 2013]] - Outlook 2013 will be available until April 10, 2018 when Microsoft will quit supporting this version.<br />
<br />
===Iphone And Android Devices===<br />
*Setting Up [[Outlook App]] on your Android or iPhone<br />
<br />
===Backup Templates===<br />
Copy the templates that you have stored in the '''c:\users\''username''\appdata\roaming\microsoft\templates<br />
''' <br />
to your file back up location.<br />
<br />
== Accessing a shared mailbox via Outlook for Windows ==<br />
<br />
*Click '''File''' > '''Account Settings''' > '''Account Settings.'''<br />
<br />
[[File:Asas34.gif]]<br />
<br />
*'''Account Settings''' in the Backstage view<br />
<br />
*On the '''Email''' tab in the list, highlight the Exchange account you want to work with. You might only have one listed. Click '''Change''', and then click '''More Settings'''.<br />
<br />
*On the Advanced tab, under Open these additional mailboxes, click Add, and then enter the shared mailbox name that you want to add to your user profile.<br />
<br />
== Accessing a shared mailbox via Outlook for Mac ==<br />
<br />
1. First click the '''Outlook''' icon on your dock.<br />
<br />
[[File:Outlook.Dock.png| 450px ]]<br />
<br />
2.Click on the '''Tools''' and select '''Accounts'''.<br />
<br />
[[File:Outlooktools.jpg|450px]]<br />
<br />
3. Click the Plus sign and select Exchange to add another mailbox.<br />
<br />
[[ File:Addexchange.jpg|350px]]<br />
<br />
4.Type in the email address for the shared mailbox on the email address field.<br />
<br />
Then type your full '''StarID@go.minnstate.edu''' for the user name field.<br />
<br />
[[File:Outlook.Prompt9.png|350px]]<br />
<br />
5.If this screen shows up then Click '''Always use my response to this server''' And click '''Allow''' (Else skip this Step)<br />
<br />
[[File:Outlook.Prompt11.png |350px]]<br />
<br />
Step 6: Change the account description from Winona1 to the name of the share mailbox. And close the account window.<br />
<br />
[[File:Descacc12.png|350px]]<br />
<br />
Step 7: You will now see the mailbox under inbox.<br />
<br />
==Related Articles==<br />
*[https://learn.winona.edu/Microsoft_Clutter Microsoft Clutter]<br />
*[https://learn.winona.edu/Backing_up_Outlook_signatures,_rules,_blocked_senders,_and_junk_settings Backing up Signature files, rules, blocked senders and junk settings]<br />
*[[Outlook App]] - new and easy to download and use<br />
*[[Outlook Web App]] - OWA<br />
*[https://learn.winona.edu/Office_attachments_in_Outlook Saving Office Attachments in Outlook]<br />
*[https://msonlinehelpdesk.zendesk.com/hc/en-us/articles/200561537-How-do-I-create-and-use-email-templates-in-Outlook- Email Templates-Outlook 2016]<br />
<br />
<br />
[[Category:Microsoft Office 365]][[Category:Outlook 365]][[Category:Email]][[Category:Software]][[Category:Definition]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Microsoft_Outlook&diff=51125Microsoft Outlook2017-07-28T14:58:43Z<p>AmHossain14: /* PC */</p>
<hr />
<div><noinclude><br />
{{TOC_Float_Right}}<br />
<noinclude><br />
__NOTOC__<br />
[[File:Microsoft_Logo.jpg|200px|left]]<br />
<br />
'''Outlook''' is an [[email]] application that you can access online through [[Microsoft Office 365]]. The benefits of using Outlook for your email include creating rules to organize emails, having an "always on" email application, and the integration of outlook to other applications like [https://learn.winona.edu/Microsoft_Lync_2010 Microsoft Lync] and [http://learn.winona.edu/Microsoft_OneNote Microsoft OneNote]. Outlook can also be setup on your mobile device.<br />
<br />
The Microsoft [[Outlook App]] is available on both the Apple App Store and the Android Play Store and is a great app for checking your email on a mobile device.<br />
<br />
'''NOTE:''' There have been documented issues with Outlook Calendars for users with multiple iOS devices, including events that do not display in the calendar or events that repeat within the same time slot. Unconfiguring your email and calendar from the default iOS apps (Mail and Calendar) and using the Outlook application seems to solve this problem. <br />
<br />
==Outlook Video Tutorials via [[Lynda]]==<br />
*[http://www.lynda.com/Office-tutorials/Office-365-Outlook-Essential-Training/366455-2.html Office 365 Outlook Essential Training] for complete training on Microsoft Outlook. To view the training, you will need a [[Lynda|Lynda account]] setup.<br />
<br />
==Setting-Up Outlook==<br />
<br />
===WSU Laptops===<br />
All WSU laptops are now running Outlook 365.<br />
<br />
====Macbook====<br />
'''Click on the Outlook icon'''<br />
#Use your StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees) to log in to your account.<br />
#It will ask you to "add an account". Click on "Exchange or Office 365"<br />
#Enter your StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees) where it asks for your E-mail address.<br />
#Method: Keep the default "User Name and Password"<br />
#Username: StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees)<br />
#Password: Enter your password<br />
#Make sure "Configure Automatically" is checked.<br />
#Click on "Add Account". <br />
#Click on "Allow" when it tells you that it is being redirected<br />
<br />
====PC====<br />
'''Click on the Outlook icon'''<br />
<br />
===WSU PC Desktops===<br />
*[[Setting Up Microsoft Outlook 2016]]<br />
<br />
*[[Setting Up Microsoft Outlook 2013]] - Outlook 2013 will be available until April 10, 2018 when Microsoft will quit supporting this version.<br />
<br />
===Iphone And Android Devices===<br />
*Setting Up [[Outlook App]] on your Android or iPhone<br />
<br />
===Backup Templates===<br />
Copy the templates that you have stored in the '''c:\users\''username''\appdata\roaming\microsoft\templates<br />
''' <br />
to your file back up location.<br />
<br />
== Accessing a shared mailbox via Outlook for Windows ==<br />
<br />
*Click '''File''' > '''Account Settings''' > '''Account Settings.'''<br />
<br />
[[File:Asas34.gif]]<br />
<br />
*'''Account Settings''' in the Backstage view<br />
<br />
*On the '''Email''' tab in the list, highlight the Exchange account you want to work with. You might only have one listed. Click '''Change''', and then click '''More Settings'''.<br />
<br />
*On the Advanced tab, under Open these additional mailboxes, click Add, and then enter the shared mailbox name that you want to add to your user profile.<br />
<br />
== Accessing a shared mailbox via Outlook for Mac ==<br />
<br />
1. First click the '''Outlook''' icon on your dock.<br />
<br />
[[File:Outlook.Dock.png| 450px ]]<br />
<br />
2.Click on the '''Tools''' and select '''Accounts'''.<br />
<br />
[[File:Outlooktools.jpg|450px]]<br />
<br />
3. Click the Plus sign and select Exchange to add another mailbox.<br />
<br />
[[ File:Addexchange.jpg|350px]]<br />
<br />
4.Type in the email address for the shared mailbox on the email address field.<br />
<br />
Then type your full '''StarID@go.minnstate.edu''' for the user name field.<br />
<br />
[[File:Outlook.Prompt9.png|350px]]<br />
<br />
5.If this screen shows up then Click '''Always use my response to this server''' And click '''Allow''' (Else skip this Step)<br />
<br />
[[File:Outlook.Prompt11.png |350px]]<br />
<br />
Step 6: Change the account description from Winona1 to the name of the share mailbox. And close the account window.<br />
<br />
[[File:Descacc12.png|350px]]<br />
<br />
Step 7: You will now see the mailbox under inbox.<br />
<br />
==Related Articles==<br />
*[https://learn.winona.edu/Microsoft_Clutter Microsoft Clutter]<br />
*[https://learn.winona.edu/Backing_up_Outlook_signatures,_rules,_blocked_senders,_and_junk_settings Backing up Signature files, rules, blocked senders and junk settings]<br />
*[[Outlook App]] - new and easy to download and use<br />
*[[Outlook Web App]] - OWA<br />
*[https://learn.winona.edu/Office_attachments_in_Outlook Saving Office Attachments in Outlook]<br />
*[https://msonlinehelpdesk.zendesk.com/hc/en-us/articles/200561537-How-do-I-create-and-use-email-templates-in-Outlook- Email Templates-Outlook 2016]<br />
<br />
<br />
[[Category:Microsoft Office 365]][[Category:Outlook 365]][[Category:Email]][[Category:Software]][[Category:Definition]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Microsoft_Outlook&diff=51122Microsoft Outlook2017-07-28T14:22:11Z<p>AmHossain14: /* WSU Laptops */</p>
<hr />
<div><noinclude><br />
{{TOC_Float_Right}}<br />
<noinclude><br />
__NOTOC__<br />
[[File:Microsoft_Logo.jpg|200px|left]]<br />
<br />
'''Outlook''' is an [[email]] application that you can access online through [[Microsoft Office 365]]. The benefits of using Outlook for your email include creating rules to organize emails, having an "always on" email application, and the integration of outlook to other applications like [https://learn.winona.edu/Microsoft_Lync_2010 Microsoft Lync] and [http://learn.winona.edu/Microsoft_OneNote Microsoft OneNote]. Outlook can also be setup on your mobile device.<br />
<br />
The Microsoft [[Outlook App]] is available on both the Apple App Store and the Android Play Store and is a great app for checking your email on a mobile device.<br />
<br />
'''NOTE:''' There have been documented issues with Outlook Calendars for users with multiple iOS devices, including events that do not display in the calendar or events that repeat within the same time slot. Unconfiguring your email and calendar from the default iOS apps (Mail and Calendar) and using the Outlook application seems to solve this problem. <br />
<br />
==Outlook Video Tutorials via [[Lynda]]==<br />
*[http://www.lynda.com/Office-tutorials/Office-365-Outlook-Essential-Training/366455-2.html Office 365 Outlook Essential Training] for complete training on Microsoft Outlook. To view the training, you will need a [[Lynda|Lynda account]] setup.<br />
<br />
==Setting-Up Outlook==<br />
<br />
===WSU Laptops===<br />
All WSU laptops are now running Outlook 365.<br />
<br />
====Macbook====<br />
'''Click on the Outlook icon'''<br />
#Use your StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees) to log in to your account.<br />
#It will ask you to "add an account". Click on "Exchange or Office 365"<br />
#Enter your StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees) where it asks for your E-mail address.<br />
#Method: Keep the default "User Name and Password"<br />
#Username: StarID@go.minnstate.edu (students) or StarID@minnstate.edu (employees)<br />
#Password: Enter your password<br />
#Make sure "Configure Automatically" is checked.<br />
#Click on "Add Account". <br />
#Click on "Allow" when it tells you that it is being redirected<br />
<br />
====PC====<br />
<br />
===WSU PC Desktops===<br />
*[[Setting Up Microsoft Outlook 2016]]<br />
<br />
*[[Setting Up Microsoft Outlook 2013]] - Outlook 2013 will be available until April 10, 2018 when Microsoft will quit supporting this version.<br />
<br />
===Iphone And Android Devices===<br />
*Setting Up [[Outlook App]] on your Android or iPhone<br />
<br />
===Backup Templates===<br />
Copy the templates that you have stored in the '''c:\users\''username''\appdata\roaming\microsoft\templates<br />
''' <br />
to your file back up location.<br />
<br />
== Accessing a shared mailbox via Outlook for Windows ==<br />
<br />
*Click '''File''' > '''Account Settings''' > '''Account Settings.'''<br />
<br />
[[File:Asas34.gif]]<br />
<br />
*'''Account Settings''' in the Backstage view<br />
<br />
*On the '''Email''' tab in the list, highlight the Exchange account you want to work with. You might only have one listed. Click '''Change''', and then click '''More Settings'''.<br />
<br />
*On the Advanced tab, under Open these additional mailboxes, click Add, and then enter the shared mailbox name that you want to add to your user profile.<br />
<br />
== Accessing a shared mailbox via Outlook for Mac ==<br />
<br />
1. First click the '''Outlook''' icon on your dock.<br />
<br />
[[File:Outlook.Dock.png| 450px ]]<br />
<br />
2.Click on the '''Tools''' and select '''Accounts'''.<br />
<br />
[[File:Outlooktools.jpg|450px]]<br />
<br />
3. Click the Plus sign and select Exchange to add another mailbox.<br />
<br />
[[ File:Addexchange.jpg|350px]]<br />
<br />
4.Type in the email address for the shared mailbox on the email address field.<br />
<br />
Then type your full '''StarID@go.minnstate.edu''' for the user name field.<br />
<br />
[[File:Outlook.Prompt9.png|350px]]<br />
<br />
5.If this screen shows up then Click '''Always use my response to this server''' And click '''Allow''' (Else skip this Step)<br />
<br />
[[File:Outlook.Prompt11.png |350px]]<br />
<br />
Step 6: Change the account description from Winona1 to the name of the share mailbox. And close the account window.<br />
<br />
[[File:Descacc12.png|350px]]<br />
<br />
Step 7: You will now see the mailbox under inbox.<br />
<br />
==Related Articles==<br />
*[https://learn.winona.edu/Microsoft_Clutter Microsoft Clutter]<br />
*[https://learn.winona.edu/Backing_up_Outlook_signatures,_rules,_blocked_senders,_and_junk_settings Backing up Signature files, rules, blocked senders and junk settings]<br />
*[[Outlook App]] - new and easy to download and use<br />
*[[Outlook Web App]] - OWA<br />
*[https://learn.winona.edu/Office_attachments_in_Outlook Saving Office Attachments in Outlook]<br />
*[https://msonlinehelpdesk.zendesk.com/hc/en-us/articles/200561537-How-do-I-create-and-use-email-templates-in-Outlook- Email Templates-Outlook 2016]<br />
<br />
<br />
[[Category:Microsoft Office 365]][[Category:Outlook 365]][[Category:Email]][[Category:Software]][[Category:Definition]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=File:Outlook_2016_(6a).PNG&diff=51053File:Outlook 2016 (6a).PNG2017-07-27T19:25:00Z<p>AmHossain14: </p>
<hr />
<div></div>AmHossain14https://learn.winona.edu/w/index.php?title=File:Outlook_2016_(5a).PNG&diff=51052File:Outlook 2016 (5a).PNG2017-07-27T19:24:48Z<p>AmHossain14: </p>
<hr />
<div></div>AmHossain14https://learn.winona.edu/w/index.php?title=File:Outlook_2016_(3a).PNG&diff=51051File:Outlook 2016 (3a).PNG2017-07-27T19:24:37Z<p>AmHossain14: </p>
<hr />
<div></div>AmHossain14https://learn.winona.edu/w/index.php?title=File:Step4a.png&diff=51042File:Step4a.png2017-07-27T19:11:00Z<p>AmHossain14: </p>
<hr />
<div></div>AmHossain14https://learn.winona.edu/w/index.php?title=File:Step3a.png&diff=51041File:Step3a.png2017-07-27T19:10:43Z<p>AmHossain14: </p>
<hr />
<div></div>AmHossain14https://learn.winona.edu/w/index.php?title=Outlook_App&diff=51040Outlook App2017-07-27T19:04:53Z<p>AmHossain14: /* Installing the app on Iphone */</p>
<hr />
<div>[[file:OutlookApp.jpg|150px]]<br />
<br />
The [[Microsoft Outlook]] App is available on both the [[Apple]] [[App Store]] and the [[Android]] Play Store and is a great app for checking your [[Webmail]] on a mobile device. Outlook for iOS and Android lets you manage Outlook.com and other email accounts, calendars, contacts, and files without switching between different apps.<br />
*There have been documented issues with Outlook Calendars for users with multiple iOS devices, including events that do not display in the calendar or events that repeat within the same time slot. Deleting your email and calendar from the default iOS apps (Mail and Calendar) and using the Outlook application seems to solve this problem.<br />
<br />
<br />
==NOTE==<br />
After July 23rd, your log information will change. These instructions will show you how to setup your account and then change it after that date.<br />
* [http://elearning.winona.edu/wiki/pdf/2017/OutlookApp_Android_CAMPUS.pdf Outlook App for Android]<br />
* [http://elearning.winona.edu/wiki/pdf/2017/OutlookApp_iPhone_CAMPUS.pdf Outlook App for iPhone]<br />
<br />
==Considerations before installing the app==<br />
<br />
To avoid issues with your outlook calendar like duplicate entries you will need to turn off Apple Mail/Calendar settings on '''every device''' that talks to your WSU email, including all iPads, iPhones and Mac laptops. <br />
<br />
Once every Apple device has been switched to Outlook, you may find some existing calendar entries need to be fixed manually. Duplicate calendar entries may need to be deleted and reentered manually.<br />
<br />
To turn Apple mail and calendar off, go to your iPhone/iPad Settings. Select “Mail, Contact, Calendars” in the left column. Under Accounts on the right, select your WSU email account. On the next screen that opens, turn off the calendar and email options. <br />
<br />
=Installing the app on Android =<br />
To install the app simply open up either the App Store (for Apple) or the Play Store (for Android) and search for 'Microsoft Outlook'. Make sure that you choose 'Microsoft Outlook' and not 'Outlook Web App', because they are separate applications. Outlook Web App is for accessing Outlook from a web-browser. <br />
<br />
[[file:outlook1213.png|250px]]<br />
<br />
After you've installed the application open it and select "'''Get Started'''". <br />
<br />
[[file:get.png|250px]]<br />
<br />
Then Enter your '''"Starid@go.minnstate.edu"''' address (StarID followed by @go.minnstate.edu (ab1234cd@go.minnstate.edu) And <br />
For '''Faculty/Stuff''' Enter your '''"Starid@minnstate.edu"''' address (StarID followed by @minnstate.edu (ab1234cd@minnstate.edu)<br />
<br />
[[File:Screenshot 2016-05-19-12-11-09.png|250px]]<br />
<br />
After that it will redirect you to Winona State's login page where you will need to enter your '''StarID''' and '''password''' to finish setting up your account. <br />
<br />
For '''Student''' Your username is your StarID followed by @go.minnstate.edu (ab1234cd@go.minnstate.edu). <br />
For '''Faculty/Stuff''' Your username is your StarID followed by @minnstate.edu (ab1234cd@minnstate.edu). <br />
<br />
[[File:Wsuusername.png|250px]]<br />
<br />
Then select '''"Maybe Later"'''. <br />
<br />
[[File:Addonemoreaccount.png|250px]]<br />
<br />
Select '''"Skip"'''<br />
<br />
[[File:Screenshot 2016-05-19-12-12-27.png|250px]]<br />
<br />
One helpful tip is that in your Inbox, there are two tabs. The first is Focused Inbox which sorts your email into more important email and puts that into the Focused tab, and the other is the Other Inbox which groups the lesser important emails. <br />
<br />
[[file:outlookapp1.png|250px]]<br />
<br />
=Installing the app on Iphone=<br />
<br />
[[File:Pic 1 OUT.png| 200px]]<br />
<br />
'''1.''' In the app store, Search for “outlook”. Press “get” to download.<br />
<br />
[[File:Pic 2 OUT.png| 200px]]<br />
<br />
'''2.''' Download and open the app. press ”Get Started”.<br />
<br />
[[File:Pic 3 OUT.png| 200px]]<br />
<br />
'''3.''' Press “notify me” to be notified when you get a new email<br />
<br />
[[File:Pic4 OUT.png|200px]]<br />
<br />
'''4.''' Press “Allow” so you can get notifications of new emails<br />
<br />
[[File:Pic 5 OOOut1.png| 200px]]<br />
<br />
'''5.''' For '''Student: StarID@go.minnstate.edu''' and '''Employee username: StarID@minnstate.edu''' and press “add account”<br />
<br />
[[File:OUT 6th2.png|200px]]<br />
<br />
'''6.''' To Login For '''Student username: StarID@go.minnstate.edu''' '''Employee username: StarID@minnstate.edu''' and StarID password. Press “Sign In” <br />
<br />
'''7.''' If it doesn't work for the first time retype your password and try again.<br />
<br />
[[File:OUT 8th.png| 200px]]<br />
<br />
'''8.''' After it loads press: <br />
“Let’s Do It!”<br />
<br />
[[File:OUT 9th.png| 200px]]<br />
<br />
'''9.''' Press “Skip”.<br />
<br />
[[File:OUT 10th.png| 200px]]<br />
<br />
'''10.''' You can now view your email. This is the inbox page. <br />
<br />
[[File:OUT 11.png| 200px]] <br />
<br />
'''11.''' You can access your calendar by clicking on the calendar Icon.<br />
<br />
[[File:OUT 12th.png| 200px]]<br />
<br />
'''12.''' You can access your files on OneDrive for Business by clicking on the files Icon.<br />
<br />
=Features=<br />
Besides the basic uses of email there are also Calendar and File Viewer features within the app. <br />
<br />
*You can access the Calendar by clicking the Calendar icon after hitting the drop down menu in the top left of the app. From there, you can create events and view your schedule directly.<br />
<br />
[[file:outlookapp3.png|250px]]<br />
<br />
<br />
*You can also access the files that were sent to you as attachments in your email. Click on the Files icon and it will list all the files sent to your email.<br />
<br />
[[file:outlookapp4.png|250px]]<br />
<br />
=Lynda.com training=<br />
View online training on how to use the new Outlook App for iOS devices. (Approximately 15 minutes) <br />
<br />
[http://www.lynda.com/Office-tutorials/Outlook-iOS-Android-First-Look/370989-2.html Outlook for iOS and Android]<br />
<br />
Note: You will need a [http://learn.winona.edu/Lynda WSU Lynda account] to access this training.<br />
<br />
=Related articles=<br />
*[[Microsoft Outlook]]<br />
*[https://learn.winona.edu/Microsoft_Clutter Microsoft Clutter]<br />
* [https://www.microsoft.com/en-us/outlook-com/mobile/?cb=v8hn Microsoft overview of the Outlook App]<br />
*[https://twitter.com/Outlook?ref_src=twsrc%5Etfw Check out Outlook App on Twitter]<br />
<br />
[[Category:Microsoft Office 365]][[Category:Email]][[Category:Software]][[Category:Definition]][[Category:iPad]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Outlook_App&diff=51037Outlook App2017-07-27T19:01:48Z<p>AmHossain14: /* Installing the app on Iphone */</p>
<hr />
<div>[[file:OutlookApp.jpg|150px]]<br />
<br />
The [[Microsoft Outlook]] App is available on both the [[Apple]] [[App Store]] and the [[Android]] Play Store and is a great app for checking your [[Webmail]] on a mobile device. Outlook for iOS and Android lets you manage Outlook.com and other email accounts, calendars, contacts, and files without switching between different apps.<br />
*There have been documented issues with Outlook Calendars for users with multiple iOS devices, including events that do not display in the calendar or events that repeat within the same time slot. Deleting your email and calendar from the default iOS apps (Mail and Calendar) and using the Outlook application seems to solve this problem.<br />
<br />
<br />
==NOTE==<br />
After July 23rd, your log information will change. These instructions will show you how to setup your account and then change it after that date.<br />
* [http://elearning.winona.edu/wiki/pdf/2017/OutlookApp_Android_CAMPUS.pdf Outlook App for Android]<br />
* [http://elearning.winona.edu/wiki/pdf/2017/OutlookApp_iPhone_CAMPUS.pdf Outlook App for iPhone]<br />
<br />
==Considerations before installing the app==<br />
<br />
To avoid issues with your outlook calendar like duplicate entries you will need to turn off Apple Mail/Calendar settings on '''every device''' that talks to your WSU email, including all iPads, iPhones and Mac laptops. <br />
<br />
Once every Apple device has been switched to Outlook, you may find some existing calendar entries need to be fixed manually. Duplicate calendar entries may need to be deleted and reentered manually.<br />
<br />
To turn Apple mail and calendar off, go to your iPhone/iPad Settings. Select “Mail, Contact, Calendars” in the left column. Under Accounts on the right, select your WSU email account. On the next screen that opens, turn off the calendar and email options. <br />
<br />
=Installing the app on Android =<br />
To install the app simply open up either the App Store (for Apple) or the Play Store (for Android) and search for 'Microsoft Outlook'. Make sure that you choose 'Microsoft Outlook' and not 'Outlook Web App', because they are separate applications. Outlook Web App is for accessing Outlook from a web-browser. <br />
<br />
[[file:outlook1213.png|250px]]<br />
<br />
After you've installed the application open it and select "'''Get Started'''". <br />
<br />
[[file:get.png|250px]]<br />
<br />
Then Enter your '''"Starid@go.minnstate.edu"''' address (StarID followed by @go.minnstate.edu (ab1234cd@go.minnstate.edu) And <br />
For '''Faculty/Stuff''' Enter your '''"Starid@minnstate.edu"''' address (StarID followed by @minnstate.edu (ab1234cd@minnstate.edu)<br />
<br />
[[File:Screenshot 2016-05-19-12-11-09.png|250px]]<br />
<br />
After that it will redirect you to Winona State's login page where you will need to enter your '''StarID''' and '''password''' to finish setting up your account. <br />
<br />
For '''Student''' Your username is your StarID followed by @go.minnstate.edu (ab1234cd@go.minnstate.edu). <br />
For '''Faculty/Stuff''' Your username is your StarID followed by @minnstate.edu (ab1234cd@minnstate.edu). <br />
<br />
[[File:Wsuusername.png|250px]]<br />
<br />
Then select '''"Maybe Later"'''. <br />
<br />
[[File:Addonemoreaccount.png|250px]]<br />
<br />
Select '''"Skip"'''<br />
<br />
[[File:Screenshot 2016-05-19-12-12-27.png|250px]]<br />
<br />
One helpful tip is that in your Inbox, there are two tabs. The first is Focused Inbox which sorts your email into more important email and puts that into the Focused tab, and the other is the Other Inbox which groups the lesser important emails. <br />
<br />
[[file:outlookapp1.png|250px]]<br />
<br />
=Installing the app on Iphone=<br />
<br />
[[File:Pic 1 OUT.png| 200px]]<br />
<br />
'''1.''' In the app store, Search for “outlook”. Press “get” to download.<br />
<br />
[[File:Pic 2 OUT.png| 200px]]<br />
<br />
'''2.''' Download and open the app. press ”Get Started”.<br />
<br />
[[File:Pic 3 OUT.png| 200px]]<br />
<br />
'''3.''' Press “notify me” to be notified when you get a new email<br />
<br />
[[File:Pic4 OUT.png|200px]]<br />
<br />
'''4.''' Press “Allow” so you can get notifications of new emails<br />
<br />
[[File:Pic 5 OOOut1.png| 200px]]<br />
<br />
'''5.''' Enter your StarID@minnstate.edu and press <br />
“add account”<br />
<br />
[[File:OUT 6th2.png|200px]]<br />
<br />
'''6.''' To Login enter your “StarID@minnstate.edu” and StarID password. Press “Sign In” <br />
<br />
'''7.''' If it doesn't work for the first time retype your password and try again.<br />
<br />
[[File:OUT 8th.png| 200px]]<br />
<br />
'''8.''' After it loads press: <br />
“Let’s Do It!”<br />
<br />
[[File:OUT 9th.png| 200px]]<br />
<br />
'''9.''' Press “Skip”.<br />
<br />
[[File:OUT 10th.png| 200px]]<br />
<br />
'''10.''' You can now view your email. This is the inbox page. <br />
<br />
[[File:OUT 11.png| 200px]] <br />
<br />
'''11.''' You can access your calendar by clicking on the calendar Icon.<br />
<br />
[[File:OUT 12th.png| 200px]]<br />
<br />
'''12.''' You can access your files on OneDrive for Business by clicking on the files Icon.<br />
<br />
=Features=<br />
Besides the basic uses of email there are also Calendar and File Viewer features within the app. <br />
<br />
*You can access the Calendar by clicking the Calendar icon after hitting the drop down menu in the top left of the app. From there, you can create events and view your schedule directly.<br />
<br />
[[file:outlookapp3.png|250px]]<br />
<br />
<br />
*You can also access the files that were sent to you as attachments in your email. Click on the Files icon and it will list all the files sent to your email.<br />
<br />
[[file:outlookapp4.png|250px]]<br />
<br />
=Lynda.com training=<br />
View online training on how to use the new Outlook App for iOS devices. (Approximately 15 minutes) <br />
<br />
[http://www.lynda.com/Office-tutorials/Outlook-iOS-Android-First-Look/370989-2.html Outlook for iOS and Android]<br />
<br />
Note: You will need a [http://learn.winona.edu/Lynda WSU Lynda account] to access this training.<br />
<br />
=Related articles=<br />
*[[Microsoft Outlook]]<br />
*[https://learn.winona.edu/Microsoft_Clutter Microsoft Clutter]<br />
* [https://www.microsoft.com/en-us/outlook-com/mobile/?cb=v8hn Microsoft overview of the Outlook App]<br />
*[https://twitter.com/Outlook?ref_src=twsrc%5Etfw Check out Outlook App on Twitter]<br />
<br />
[[Category:Microsoft Office 365]][[Category:Email]][[Category:Software]][[Category:Definition]][[Category:iPad]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=File:Pic_5_OOOut1.png&diff=51036File:Pic 5 OOOut1.png2017-07-27T19:01:38Z<p>AmHossain14: </p>
<hr />
<div></div>AmHossain14https://learn.winona.edu/w/index.php?title=File:OUT_6th2.png&diff=51034File:OUT 6th2.png2017-07-27T19:01:12Z<p>AmHossain14: </p>
<hr />
<div></div>AmHossain14https://learn.winona.edu/w/index.php?title=Microsoft_Outlook&diff=51032Microsoft Outlook2017-07-27T18:30:26Z<p>AmHossain14: /* Accessing a shared mailbox via Outlook for Mac */</p>
<hr />
<div><noinclude><br />
{{TOC_Float_Right}}<br />
<noinclude><br />
__NOTOC__<br />
[[File:Microsoft_Logo.jpg|200px|left]]<br />
<br />
'''Outlook''' is an [[email]] application that you can access online through [[Microsoft Office 365]]. The benefits of using Outlook for your email include creating rules to organize emails, having an "always on" email application, and the integration of outlook to other applications like [https://learn.winona.edu/Microsoft_Lync_2010 Microsoft Lync] and [http://learn.winona.edu/Microsoft_OneNote Microsoft OneNote]. Outlook can also be setup on your mobile device.<br />
<br />
The Microsoft [[Outlook App]] is available on both the Apple App Store and the Android Play Store and is a great app for checking your email on a mobile device.<br />
<br />
'''NOTE:''' There have been documented issues with Outlook Calendars for users with multiple iOS devices, including events that do not display in the calendar or events that repeat within the same time slot. Unconfiguring your email and calendar from the default iOS apps (Mail and Calendar) and using the Outlook application seems to solve this problem. <br />
<br />
==Outlook Video Tutorials via [[Lynda]]==<br />
*[http://www.lynda.com/Office-tutorials/Office-365-Outlook-Essential-Training/366455-2.html Office 365 Outlook Essential Training] for complete training on Microsoft Outlook. To view the training, you will need a [[Lynda|Lynda account]] setup.<br />
<br />
==Setting-Up Outlook==<br />
<br />
===WSU Laptops===<br />
All WSU laptops are now running Outlook 365. <br />
====Macbook====<br />
*[[Setting Up Microsoft Outlook - OS X Sierra]]<br />
*[[Setting Up Microsoft Outlook - OS X El Capitan]]<br />
<br />
===WSU PC Desktops===<br />
*[[Setting Up Microsoft Outlook 2016]]<br />
<br />
*[[Setting Up Microsoft Outlook 2013]] - Outlook 2013 will be available until April 10, 2018 when Microsoft will quit supporting this version.<br />
<br />
===Iphone And Android Devices===<br />
*Setting Up [[Outlook App]] on your Android or iPhone<br />
<br />
==Related articles==<br />
*[[Outlook contact groups|Using Outlook contact groups]]<br />
*[[Outlook App]] - new and easy to download and use<br />
*[[Outlook Web App]] - OWA<br />
*[https://learn.winona.edu/Office_attachments_in_Outlook Saving Office Attachments in Outlook]<br />
<br />
==Signature Files==<br />
Outlook 2013<br />
* File-> Options-> section Mail-> button Signatures…<br />
[[File:OutlookOptionsMail.png]]<br />
<br />
You will see any signatures already configured. Press the “New” button to create a new signature.<br />
<br />
[[File:SignaturesandStationery.png]]<br />
<br />
===Backup Your Signature Files===<br />
* File-> Options-> section Mail -> '''Ctrl-Click''' the Signatures button<br />
<br />
This will take you to the location that your Signature Files are located. Copy these files to your back up or new computer at this location: <br />
C:\Users\%username%\AppData\Roaming\Microsoft\Signatures<br />
<br />
==Create an Email Template==<br />
Create email templates for messages that you frequently need to send out. You can reuse the template and add new information when you send the email out. <br />
# Click '''Home<br />
'''# In the '''New''' group, click '''New Email'''<br />
Keyboard shortcut To create an email message, press Ctrl-Shift+M<br />
<br />
In the message body, enter the content that you want. <br />
# In the message window, click the '''File''' tab<br />
# Click '''Save As'''<br />
# In the '''Save As''' dialog box, in the '''Save as type''' list, click '''Outlook Template'''<br />
# In the File name box, type a name for your template, and then click '''Save'''<br />
<br />
By default templates are saved in the following folders: <br />
<br />
Windows 8, Windows 7 '''c:\users\''username''\appdata\roaming\microsoft\templates<br />
'''<br />
===Backup Templates===<br />
Copy the templates that you have stored in the '''c:\users\''username''\appdata\roaming\microsoft\templates<br />
''' <br />
to your file back up location. <br />
<br />
<br />
== Accessing a shared mailbox via Outlook for Windows ==<br />
<br />
*Click '''File''' > '''Account Settings''' > '''Account Settings.'''<br />
<br />
[[File:Asas34.gif]]<br />
<br />
*'''Account Settings''' in the Backstage view<br />
<br />
*On the '''Email''' tab in the list, highlight the Exchange account you want to work with. You might only have one listed. Click '''Change''', and then click '''More Settings'''.<br />
<br />
*On the Advanced tab, under Open these additional mailboxes, click Add, and then enter the shared mailbox name that you want to add to your user profile.<br />
<br />
== Accessing a shared mailbox via Outlook for Mac ==<br />
<br />
1. First click the '''Outlook''' icon on your dock.<br />
<br />
[[File:Outlook.Dock.png| 450px ]]<br />
<br />
2.Click on the '''Tools''' and select '''Accounts'''.<br />
<br />
[[File:Outlooktools.jpg|450px]]<br />
<br />
3. Click the Plus sign and select Exchange to add another mailbox.<br />
<br />
[[ File:Addexchange.jpg|350px]]<br />
<br />
4.Type in the email address for the shared mailbox on the email address field.<br />
<br />
Then type your full '''StarID@go.minnstate.edu''' for the user name field.<br />
<br />
[[File:Outlook.Prompt9.png|350px]]<br />
<br />
5.If this screen shows up then Click '''Always use my response to this server''' And click '''Allow''' (Else skip this Step)<br />
<br />
[[File:Outlook.Prompt11.png |350px]]<br />
<br />
Step 6: Change the account description from Winona1 to the name of the share mailbox. And close the account window.<br />
<br />
[[File:Descacc12.png|350px]]<br />
<br />
Step 7: You will now see the mailbox under inbox.<br />
<br />
==Important Info==<br />
[https://learn.winona.edu/Microsoft_Clutter Microsoft Clutter]<br />
<br />
[[Category:Microsoft Office 365]][[Category:Outlook 365]][[Category:Email]][[Category:Software]][[Category:Definition]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Microsoft_Outlook&diff=51031Microsoft Outlook2017-07-27T18:29:45Z<p>AmHossain14: /* Accessing a shared mailbox via Outlook for Mac */</p>
<hr />
<div><noinclude><br />
{{TOC_Float_Right}}<br />
<noinclude><br />
__NOTOC__<br />
[[File:Microsoft_Logo.jpg|200px|left]]<br />
<br />
'''Outlook''' is an [[email]] application that you can access online through [[Microsoft Office 365]]. The benefits of using Outlook for your email include creating rules to organize emails, having an "always on" email application, and the integration of outlook to other applications like [https://learn.winona.edu/Microsoft_Lync_2010 Microsoft Lync] and [http://learn.winona.edu/Microsoft_OneNote Microsoft OneNote]. Outlook can also be setup on your mobile device.<br />
<br />
The Microsoft [[Outlook App]] is available on both the Apple App Store and the Android Play Store and is a great app for checking your email on a mobile device.<br />
<br />
'''NOTE:''' There have been documented issues with Outlook Calendars for users with multiple iOS devices, including events that do not display in the calendar or events that repeat within the same time slot. Unconfiguring your email and calendar from the default iOS apps (Mail and Calendar) and using the Outlook application seems to solve this problem. <br />
<br />
==Outlook Video Tutorials via [[Lynda]]==<br />
*[http://www.lynda.com/Office-tutorials/Office-365-Outlook-Essential-Training/366455-2.html Office 365 Outlook Essential Training] for complete training on Microsoft Outlook. To view the training, you will need a [[Lynda|Lynda account]] setup.<br />
<br />
==Setting-Up Outlook==<br />
<br />
===WSU Laptops===<br />
All WSU laptops are now running Outlook 365. <br />
====Macbook====<br />
*[[Setting Up Microsoft Outlook - OS X Sierra]]<br />
*[[Setting Up Microsoft Outlook - OS X El Capitan]]<br />
<br />
===WSU PC Desktops===<br />
*[[Setting Up Microsoft Outlook 2016]]<br />
<br />
*[[Setting Up Microsoft Outlook 2013]] - Outlook 2013 will be available until April 10, 2018 when Microsoft will quit supporting this version.<br />
<br />
===Iphone And Android Devices===<br />
*Setting Up [[Outlook App]] on your Android or iPhone<br />
<br />
==Related articles==<br />
*[[Outlook contact groups|Using Outlook contact groups]]<br />
*[[Outlook App]] - new and easy to download and use<br />
*[[Outlook Web App]] - OWA<br />
*[https://learn.winona.edu/Office_attachments_in_Outlook Saving Office Attachments in Outlook]<br />
<br />
==Signature Files==<br />
Outlook 2013<br />
* File-> Options-> section Mail-> button Signatures…<br />
[[File:OutlookOptionsMail.png]]<br />
<br />
You will see any signatures already configured. Press the “New” button to create a new signature.<br />
<br />
[[File:SignaturesandStationery.png]]<br />
<br />
===Backup Your Signature Files===<br />
* File-> Options-> section Mail -> '''Ctrl-Click''' the Signatures button<br />
<br />
This will take you to the location that your Signature Files are located. Copy these files to your back up or new computer at this location: <br />
C:\Users\%username%\AppData\Roaming\Microsoft\Signatures<br />
<br />
==Create an Email Template==<br />
Create email templates for messages that you frequently need to send out. You can reuse the template and add new information when you send the email out. <br />
# Click '''Home<br />
'''# In the '''New''' group, click '''New Email'''<br />
Keyboard shortcut To create an email message, press Ctrl-Shift+M<br />
<br />
In the message body, enter the content that you want. <br />
# In the message window, click the '''File''' tab<br />
# Click '''Save As'''<br />
# In the '''Save As''' dialog box, in the '''Save as type''' list, click '''Outlook Template'''<br />
# In the File name box, type a name for your template, and then click '''Save'''<br />
<br />
By default templates are saved in the following folders: <br />
<br />
Windows 8, Windows 7 '''c:\users\''username''\appdata\roaming\microsoft\templates<br />
'''<br />
===Backup Templates===<br />
Copy the templates that you have stored in the '''c:\users\''username''\appdata\roaming\microsoft\templates<br />
''' <br />
to your file back up location. <br />
<br />
<br />
== Accessing a shared mailbox via Outlook for Windows ==<br />
<br />
*Click '''File''' > '''Account Settings''' > '''Account Settings.'''<br />
<br />
[[File:Asas34.gif]]<br />
<br />
*'''Account Settings''' in the Backstage view<br />
<br />
*On the '''Email''' tab in the list, highlight the Exchange account you want to work with. You might only have one listed. Click '''Change''', and then click '''More Settings'''.<br />
<br />
*On the Advanced tab, under Open these additional mailboxes, click Add, and then enter the shared mailbox name that you want to add to your user profile.<br />
<br />
== Accessing a shared mailbox via Outlook for Mac ==<br />
<br />
1. First click the '''Outlook''' icon on your dock.<br />
<br />
[[File:Outlook.Dock.png| 450px ]]<br />
<br />
2.Click on the '''Tools''' and select '''Accounts'''.<br />
<br />
[[File:Outlooktools.jpg|450px]]<br />
<br />
3. Click the Plus sign and select Exchange to add another mailbox.<br />
<br />
[[ File:Addexchange.jpg|350px]]<br />
<br />
4.Type in the email address for the shared mailbox on the email address field.<br />
<br />
Then type your full StarID@go.minnstate.edu for the user name field.<br />
<br />
[[File:Outlook.Prompt9.png|350px]]<br />
<br />
5.If this screen shows up then Click '''Always use my response to this server''' And click '''Allow''' (Else skip this Step)<br />
<br />
[[File:Outlook.Prompt11.png |350px]]<br />
<br />
Step 6: Change the account description from Winona1 to the name of the share mailbox. And close the account window.<br />
<br />
[[File:Descacc12.png|350px]]<br />
<br />
Step 7: You will now see the mailbox under inbox.<br />
<br />
==Important Info==<br />
[https://learn.winona.edu/Microsoft_Clutter Microsoft Clutter]<br />
<br />
[[Category:Microsoft Office 365]][[Category:Outlook 365]][[Category:Email]][[Category:Software]][[Category:Definition]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=File:Descacc12.png&diff=51030File:Descacc12.png2017-07-27T18:28:41Z<p>AmHossain14: </p>
<hr />
<div></div>AmHossain14https://learn.winona.edu/w/index.php?title=Outlook_App&diff=51029Outlook App2017-07-27T18:06:35Z<p>AmHossain14: /* Installing the app on Iphone */</p>
<hr />
<div>[[file:OutlookApp.jpg|150px]]<br />
<br />
The [[Microsoft Outlook]] App is available on both the [[Apple]] [[App Store]] and the [[Android]] Play Store and is a great app for checking your [[Webmail]] on a mobile device. Outlook for iOS and Android lets you manage Outlook.com and other email accounts, calendars, contacts, and files without switching between different apps.<br />
*There have been documented issues with Outlook Calendars for users with multiple iOS devices, including events that do not display in the calendar or events that repeat within the same time slot. Deleting your email and calendar from the default iOS apps (Mail and Calendar) and using the Outlook application seems to solve this problem.<br />
<br />
<br />
==NOTE==<br />
After July 23rd, your log information will change. These instructions will show you how to setup your account and then change it after that date.<br />
* [http://elearning.winona.edu/wiki/pdf/2017/OutlookApp_Android_CAMPUS.pdf Outlook App for Android]<br />
* [http://elearning.winona.edu/wiki/pdf/2017/OutlookApp_iPhone_CAMPUS.pdf Outlook App for iPhone]<br />
<br />
==Considerations before installing the app==<br />
<br />
To avoid issues with your outlook calendar like duplicate entries you will need to turn off Apple Mail/Calendar settings on '''every device''' that talks to your WSU email, including all iPads, iPhones and Mac laptops. <br />
<br />
Once every Apple device has been switched to Outlook, you may find some existing calendar entries need to be fixed manually. Duplicate calendar entries may need to be deleted and reentered manually.<br />
<br />
To turn Apple mail and calendar off, go to your iPhone/iPad Settings. Select “Mail, Contact, Calendars” in the left column. Under Accounts on the right, select your WSU email account. On the next screen that opens, turn off the calendar and email options. <br />
<br />
=Installing the app on Android =<br />
To install the app simply open up either the App Store (for Apple) or the Play Store (for Android) and search for 'Microsoft Outlook'. Make sure that you choose 'Microsoft Outlook' and not 'Outlook Web App', because they are separate applications. Outlook Web App is for accessing Outlook from a web-browser. <br />
<br />
[[file:outlook1213.png|250px]]<br />
<br />
After you've installed the application open it and select "'''Get Started'''". <br />
<br />
[[file:get.png|250px]]<br />
<br />
Then Enter your '''"Starid@go.minnstate.edu"''' address (StarID followed by @go.minnstate.edu (ab1234cd@go.minnstate.edu) And <br />
For '''Faculty/Stuff''' Enter your '''"Starid@minnstate.edu"''' address (StarID followed by @minnstate.edu (ab1234cd@minnstate.edu)<br />
<br />
[[File:Screenshot 2016-05-19-12-11-09.png|250px]]<br />
<br />
After that it will redirect you to Winona State's login page where you will need to enter your '''StarID''' and '''password''' to finish setting up your account. <br />
<br />
For '''Student''' Your username is your StarID followed by @go.minnstate.edu (ab1234cd@go.minnstate.edu). <br />
For '''Faculty/Stuff''' Your username is your StarID followed by @minnstate.edu (ab1234cd@minnstate.edu). <br />
<br />
[[File:Wsuusername.png|250px]]<br />
<br />
Then select '''"Maybe Later"'''. <br />
<br />
[[File:Addonemoreaccount.png|250px]]<br />
<br />
Select '''"Skip"'''<br />
<br />
[[File:Screenshot 2016-05-19-12-12-27.png|250px]]<br />
<br />
One helpful tip is that in your Inbox, there are two tabs. The first is Focused Inbox which sorts your email into more important email and puts that into the Focused tab, and the other is the Other Inbox which groups the lesser important emails. <br />
<br />
[[file:outlookapp1.png|250px]]<br />
<br />
=Installing the app on Iphone=<br />
<br />
[[File:Pic 1 OUT.png| 200px]]<br />
<br />
'''1.''' In the app store, Search for “outlook”. Press “get” to download.<br />
<br />
[[File:Pic 2 OUT.png| 200px]]<br />
<br />
'''2.''' Download and open the app. press ”Get Started”.<br />
<br />
[[File:Pic 3 OUT.png| 200px]]<br />
<br />
'''3.''' Press “notify me” to be notified when you get a new email<br />
<br />
[[File:Pic4 OUT.png|200px]]<br />
<br />
'''4.''' Press “Allow” so you can get notifications of new emails<br />
<br />
[[File:Pic 5 OOOut.png| 200px]]<br />
<br />
'''5.''' Enter your StarID@minnstate.edu and press <br />
“add account”<br />
<br />
[[File:OUT 6th.png|200px]]<br />
<br />
'''6.''' To Login enter your “StarID@minnstate.edu” and StarID password. Press “Sign In” <br />
<br />
[[File:OUT 7th.png| 200px]]<br />
<br />
'''7.''' If it doesn't work for the first time retype your password and try again.<br />
<br />
[[File:OUT 8th.png| 200px]]<br />
<br />
'''8.''' After it loads press: <br />
“Let’s Do It!”<br />
<br />
[[File:OUT 9th.png| 200px]]<br />
<br />
'''9.''' Press “Skip”.<br />
<br />
[[File:OUT 10th.png| 200px]]<br />
<br />
'''10.''' You can now view your email. This is the inbox page. <br />
<br />
[[File:OUT 11.png| 200px]] <br />
<br />
'''11.''' You can access your calendar by clicking on the calendar Icon.<br />
<br />
[[File:OUT 12th.png| 200px]]<br />
<br />
'''12.''' You can access your files on OneDrive for Business by clicking on the files Icon.<br />
<br />
=Features=<br />
Besides the basic uses of email there are also Calendar and File Viewer features within the app. <br />
<br />
*You can access the Calendar by clicking the Calendar icon after hitting the drop down menu in the top left of the app. From there, you can create events and view your schedule directly.<br />
<br />
[[file:outlookapp3.png|250px]]<br />
<br />
<br />
*You can also access the files that were sent to you as attachments in your email. Click on the Files icon and it will list all the files sent to your email.<br />
<br />
[[file:outlookapp4.png|250px]]<br />
<br />
=Lynda.com training=<br />
View online training on how to use the new Outlook App for iOS devices. (Approximately 15 minutes) <br />
<br />
[http://www.lynda.com/Office-tutorials/Outlook-iOS-Android-First-Look/370989-2.html Outlook for iOS and Android]<br />
<br />
Note: You will need a [http://learn.winona.edu/Lynda WSU Lynda account] to access this training.<br />
<br />
=Related articles=<br />
*[[Microsoft Outlook]]<br />
*[https://learn.winona.edu/Microsoft_Clutter Microsoft Clutter]<br />
* [https://www.microsoft.com/en-us/outlook-com/mobile/?cb=v8hn Microsoft overview of the Outlook App]<br />
*[https://twitter.com/Outlook?ref_src=twsrc%5Etfw Check out Outlook App on Twitter]<br />
<br />
[[Category:Microsoft Office 365]][[Category:Email]][[Category:Software]][[Category:Definition]][[Category:iPad]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Microsoft_Outlook&diff=51028Microsoft Outlook2017-07-27T18:05:55Z<p>AmHossain14: /* Accessing a shared mailbox via Outlook for Mac */</p>
<hr />
<div><noinclude><br />
{{TOC_Float_Right}}<br />
<noinclude><br />
__NOTOC__<br />
[[File:Microsoft_Logo.jpg|200px|left]]<br />
<br />
'''Outlook''' is an [[email]] application that you can access online through [[Microsoft Office 365]]. The benefits of using Outlook for your email include creating rules to organize emails, having an "always on" email application, and the integration of outlook to other applications like [https://learn.winona.edu/Microsoft_Lync_2010 Microsoft Lync] and [http://learn.winona.edu/Microsoft_OneNote Microsoft OneNote]. Outlook can also be setup on your mobile device.<br />
<br />
The Microsoft [[Outlook App]] is available on both the Apple App Store and the Android Play Store and is a great app for checking your email on a mobile device.<br />
<br />
'''NOTE:''' There have been documented issues with Outlook Calendars for users with multiple iOS devices, including events that do not display in the calendar or events that repeat within the same time slot. Unconfiguring your email and calendar from the default iOS apps (Mail and Calendar) and using the Outlook application seems to solve this problem. <br />
<br />
==Outlook Video Tutorials via [[Lynda]]==<br />
*[http://www.lynda.com/Office-tutorials/Office-365-Outlook-Essential-Training/366455-2.html Office 365 Outlook Essential Training] for complete training on Microsoft Outlook. To view the training, you will need a [[Lynda|Lynda account]] setup.<br />
<br />
==Setting-Up Outlook==<br />
<br />
===WSU Laptops===<br />
All WSU laptops are now running Outlook 365. <br />
====Macbook====<br />
*[[Setting Up Microsoft Outlook - OS X Sierra]]<br />
*[[Setting Up Microsoft Outlook - OS X El Capitan]]<br />
<br />
===WSU PC Desktops===<br />
*[[Setting Up Microsoft Outlook 2016]]<br />
<br />
*[[Setting Up Microsoft Outlook 2013]] - Outlook 2013 will be available until April 10, 2018 when Microsoft will quit supporting this version.<br />
<br />
===Iphone And Android Devices===<br />
*Setting Up [[Outlook App]] on your Android or iPhone<br />
<br />
==Related articles==<br />
*[[Outlook contact groups|Using Outlook contact groups]]<br />
*[[Outlook App]] - new and easy to download and use<br />
*[[Outlook Web App]] - OWA<br />
*[https://learn.winona.edu/Office_attachments_in_Outlook Saving Office Attachments in Outlook]<br />
<br />
==Signature Files==<br />
Outlook 2013<br />
* File-> Options-> section Mail-> button Signatures…<br />
[[File:OutlookOptionsMail.png]]<br />
<br />
You will see any signatures already configured. Press the “New” button to create a new signature.<br />
<br />
[[File:SignaturesandStationery.png]]<br />
<br />
===Backup Your Signature Files===<br />
* File-> Options-> section Mail -> '''Ctrl-Click''' the Signatures button<br />
<br />
This will take you to the location that your Signature Files are located. Copy these files to your back up or new computer at this location: <br />
C:\Users\%username%\AppData\Roaming\Microsoft\Signatures<br />
<br />
==Create an Email Template==<br />
Create email templates for messages that you frequently need to send out. You can reuse the template and add new information when you send the email out. <br />
# Click '''Home<br />
'''# In the '''New''' group, click '''New Email'''<br />
Keyboard shortcut To create an email message, press Ctrl-Shift+M<br />
<br />
In the message body, enter the content that you want. <br />
# In the message window, click the '''File''' tab<br />
# Click '''Save As'''<br />
# In the '''Save As''' dialog box, in the '''Save as type''' list, click '''Outlook Template'''<br />
# In the File name box, type a name for your template, and then click '''Save'''<br />
<br />
By default templates are saved in the following folders: <br />
<br />
Windows 8, Windows 7 '''c:\users\''username''\appdata\roaming\microsoft\templates<br />
'''<br />
===Backup Templates===<br />
Copy the templates that you have stored in the '''c:\users\''username''\appdata\roaming\microsoft\templates<br />
''' <br />
to your file back up location. <br />
<br />
<br />
== Accessing a shared mailbox via Outlook for Windows ==<br />
<br />
*Click '''File''' > '''Account Settings''' > '''Account Settings.'''<br />
<br />
[[File:Asas34.gif]]<br />
<br />
*'''Account Settings''' in the Backstage view<br />
<br />
*On the '''Email''' tab in the list, highlight the Exchange account you want to work with. You might only have one listed. Click '''Change''', and then click '''More Settings'''.<br />
<br />
*On the Advanced tab, under Open these additional mailboxes, click Add, and then enter the shared mailbox name that you want to add to your user profile.<br />
<br />
== Accessing a shared mailbox via Outlook for Mac ==<br />
<br />
1. First click the '''Outlook''' icon on your dock.<br />
<br />
[[File:Outlook.Dock.png| 450px ]]<br />
<br />
2.Click on the '''Tools''' and select '''Accounts'''.<br />
<br />
[[File:Outlooktools.jpg|450px]]<br />
<br />
3. Click the Plus sign and select Exchange to add another mailbox.<br />
<br />
[[ File:Addexchange.jpg|350px]]<br />
<br />
4.Type in the email address for the shared mailbox on the email address field.<br />
<br />
Then type your full StarID@go.minnstate.edu for the user name field.<br />
<br />
[[File:Outlook.Prompt9.png|350px]]<br />
<br />
5.If this screen shows up then Click '''Always use my response to this server''' And click '''Allow''' (Else skip this Step)<br />
<br />
[[File:Outlook.Prompt11.png |350px]]<br />
<br />
Step 6: Change the account description from Winona1 to the name of the share mailbox. And close the account window.<br />
<br />
[[File:Descacc.png|350px]]<br />
<br />
Step 7: You will now see the mailbox under inbox.<br />
<br />
==Important Info==<br />
[https://learn.winona.edu/Microsoft_Clutter Microsoft Clutter]<br />
<br />
[[Category:Microsoft Office 365]][[Category:Outlook 365]][[Category:Email]][[Category:Software]][[Category:Definition]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Outlook_App&diff=51027Outlook App2017-07-27T18:05:38Z<p>AmHossain14: /* Installing the app on Iphone */</p>
<hr />
<div>[[file:OutlookApp.jpg|150px]]<br />
<br />
The [[Microsoft Outlook]] App is available on both the [[Apple]] [[App Store]] and the [[Android]] Play Store and is a great app for checking your [[Webmail]] on a mobile device. Outlook for iOS and Android lets you manage Outlook.com and other email accounts, calendars, contacts, and files without switching between different apps.<br />
*There have been documented issues with Outlook Calendars for users with multiple iOS devices, including events that do not display in the calendar or events that repeat within the same time slot. Deleting your email and calendar from the default iOS apps (Mail and Calendar) and using the Outlook application seems to solve this problem.<br />
<br />
<br />
==NOTE==<br />
After July 23rd, your log information will change. These instructions will show you how to setup your account and then change it after that date.<br />
* [http://elearning.winona.edu/wiki/pdf/2017/OutlookApp_Android_CAMPUS.pdf Outlook App for Android]<br />
* [http://elearning.winona.edu/wiki/pdf/2017/OutlookApp_iPhone_CAMPUS.pdf Outlook App for iPhone]<br />
<br />
==Considerations before installing the app==<br />
<br />
To avoid issues with your outlook calendar like duplicate entries you will need to turn off Apple Mail/Calendar settings on '''every device''' that talks to your WSU email, including all iPads, iPhones and Mac laptops. <br />
<br />
Once every Apple device has been switched to Outlook, you may find some existing calendar entries need to be fixed manually. Duplicate calendar entries may need to be deleted and reentered manually.<br />
<br />
To turn Apple mail and calendar off, go to your iPhone/iPad Settings. Select “Mail, Contact, Calendars” in the left column. Under Accounts on the right, select your WSU email account. On the next screen that opens, turn off the calendar and email options. <br />
<br />
=Installing the app on Android =<br />
To install the app simply open up either the App Store (for Apple) or the Play Store (for Android) and search for 'Microsoft Outlook'. Make sure that you choose 'Microsoft Outlook' and not 'Outlook Web App', because they are separate applications. Outlook Web App is for accessing Outlook from a web-browser. <br />
<br />
[[file:outlook1213.png|250px]]<br />
<br />
After you've installed the application open it and select "'''Get Started'''". <br />
<br />
[[file:get.png|250px]]<br />
<br />
Then Enter your '''"Starid@go.minnstate.edu"''' address (StarID followed by @go.minnstate.edu (ab1234cd@go.minnstate.edu) And <br />
For '''Faculty/Stuff''' Enter your '''"Starid@minnstate.edu"''' address (StarID followed by @minnstate.edu (ab1234cd@minnstate.edu)<br />
<br />
[[File:Screenshot 2016-05-19-12-11-09.png|250px]]<br />
<br />
After that it will redirect you to Winona State's login page where you will need to enter your '''StarID''' and '''password''' to finish setting up your account. <br />
<br />
For '''Student''' Your username is your StarID followed by @go.minnstate.edu (ab1234cd@go.minnstate.edu). <br />
For '''Faculty/Stuff''' Your username is your StarID followed by @minnstate.edu (ab1234cd@minnstate.edu). <br />
<br />
[[File:Wsuusername.png|250px]]<br />
<br />
Then select '''"Maybe Later"'''. <br />
<br />
[[File:Addonemoreaccount.png|250px]]<br />
<br />
Select '''"Skip"'''<br />
<br />
[[File:Screenshot 2016-05-19-12-12-27.png|250px]]<br />
<br />
One helpful tip is that in your Inbox, there are two tabs. The first is Focused Inbox which sorts your email into more important email and puts that into the Focused tab, and the other is the Other Inbox which groups the lesser important emails. <br />
<br />
[[file:outlookapp1.png|250px]]<br />
<br />
=Installing the app on Iphone=<br />
<br />
[[File:Pic 1 OUT.png| 200px]]<br />
<br />
'''1.''' In the app store, Search for “outlook”. Press “get” to download.<br />
<br />
[[File:Pic 2 OUT.png| 200px]]<br />
<br />
'''2.''' Download and open the app. press ”Get Started”.<br />
<br />
[[File:Pic 3 OUT.png| 200px]]<br />
<br />
'''3.''' Press “notify me” to be notified when you get a new email<br />
<br />
[[File:Pic4 OUT.png|200px]]<br />
<br />
'''4.''' Press “Allow” so you can get notifications of new emails<br />
<br />
[[File:Pic 5 OOOut.png| 200px]]<br />
<br />
'''5.''' Enter your StarID@winona.edu and press <br />
“add account”<br />
<br />
[[File:OUT 6th.png|200px]]<br />
<br />
'''6.''' To Login enter your “StarID@minnstate.edu” and StarID password. Press “Sign In” <br />
<br />
[[File:OUT 7th.png| 200px]]<br />
<br />
'''7.''' If it doesn't work for the first time retype your password and try again.<br />
<br />
[[File:OUT 8th.png| 200px]]<br />
<br />
'''8.''' After it loads press: <br />
“Let’s Do It!”<br />
<br />
[[File:OUT 9th.png| 200px]]<br />
<br />
'''9.''' Press “Skip”.<br />
<br />
[[File:OUT 10th.png| 200px]]<br />
<br />
'''10.''' You can now view your email. This is the inbox page. <br />
<br />
[[File:OUT 11.png| 200px]] <br />
<br />
'''11.''' You can access your calendar by clicking on the calendar Icon.<br />
<br />
[[File:OUT 12th.png| 200px]]<br />
<br />
'''12.''' You can access your files on OneDrive for Business by clicking on the files Icon.<br />
<br />
=Features=<br />
Besides the basic uses of email there are also Calendar and File Viewer features within the app. <br />
<br />
*You can access the Calendar by clicking the Calendar icon after hitting the drop down menu in the top left of the app. From there, you can create events and view your schedule directly.<br />
<br />
[[file:outlookapp3.png|250px]]<br />
<br />
<br />
*You can also access the files that were sent to you as attachments in your email. Click on the Files icon and it will list all the files sent to your email.<br />
<br />
[[file:outlookapp4.png|250px]]<br />
<br />
=Lynda.com training=<br />
View online training on how to use the new Outlook App for iOS devices. (Approximately 15 minutes) <br />
<br />
[http://www.lynda.com/Office-tutorials/Outlook-iOS-Android-First-Look/370989-2.html Outlook for iOS and Android]<br />
<br />
Note: You will need a [http://learn.winona.edu/Lynda WSU Lynda account] to access this training.<br />
<br />
=Related articles=<br />
*[[Microsoft Outlook]]<br />
*[https://learn.winona.edu/Microsoft_Clutter Microsoft Clutter]<br />
* [https://www.microsoft.com/en-us/outlook-com/mobile/?cb=v8hn Microsoft overview of the Outlook App]<br />
*[https://twitter.com/Outlook?ref_src=twsrc%5Etfw Check out Outlook App on Twitter]<br />
<br />
[[Category:Microsoft Office 365]][[Category:Email]][[Category:Software]][[Category:Definition]][[Category:iPad]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Outlook_App&diff=51026Outlook App2017-07-27T18:03:56Z<p>AmHossain14: /* Installing the app on Android */</p>
<hr />
<div>[[file:OutlookApp.jpg|150px]]<br />
<br />
The [[Microsoft Outlook]] App is available on both the [[Apple]] [[App Store]] and the [[Android]] Play Store and is a great app for checking your [[Webmail]] on a mobile device. Outlook for iOS and Android lets you manage Outlook.com and other email accounts, calendars, contacts, and files without switching between different apps.<br />
*There have been documented issues with Outlook Calendars for users with multiple iOS devices, including events that do not display in the calendar or events that repeat within the same time slot. Deleting your email and calendar from the default iOS apps (Mail and Calendar) and using the Outlook application seems to solve this problem.<br />
<br />
<br />
==NOTE==<br />
After July 23rd, your log information will change. These instructions will show you how to setup your account and then change it after that date.<br />
* [http://elearning.winona.edu/wiki/pdf/2017/OutlookApp_Android_CAMPUS.pdf Outlook App for Android]<br />
* [http://elearning.winona.edu/wiki/pdf/2017/OutlookApp_iPhone_CAMPUS.pdf Outlook App for iPhone]<br />
<br />
==Considerations before installing the app==<br />
<br />
To avoid issues with your outlook calendar like duplicate entries you will need to turn off Apple Mail/Calendar settings on '''every device''' that talks to your WSU email, including all iPads, iPhones and Mac laptops. <br />
<br />
Once every Apple device has been switched to Outlook, you may find some existing calendar entries need to be fixed manually. Duplicate calendar entries may need to be deleted and reentered manually.<br />
<br />
To turn Apple mail and calendar off, go to your iPhone/iPad Settings. Select “Mail, Contact, Calendars” in the left column. Under Accounts on the right, select your WSU email account. On the next screen that opens, turn off the calendar and email options. <br />
<br />
=Installing the app on Android =<br />
To install the app simply open up either the App Store (for Apple) or the Play Store (for Android) and search for 'Microsoft Outlook'. Make sure that you choose 'Microsoft Outlook' and not 'Outlook Web App', because they are separate applications. Outlook Web App is for accessing Outlook from a web-browser. <br />
<br />
[[file:outlook1213.png|250px]]<br />
<br />
After you've installed the application open it and select "'''Get Started'''". <br />
<br />
[[file:get.png|250px]]<br />
<br />
Then Enter your '''"Starid@go.minnstate.edu"''' address (StarID followed by @go.minnstate.edu (ab1234cd@go.minnstate.edu) And <br />
For '''Faculty/Stuff''' Enter your '''"Starid@minnstate.edu"''' address (StarID followed by @minnstate.edu (ab1234cd@minnstate.edu)<br />
<br />
[[File:Screenshot 2016-05-19-12-11-09.png|250px]]<br />
<br />
After that it will redirect you to Winona State's login page where you will need to enter your '''StarID''' and '''password''' to finish setting up your account. <br />
<br />
For '''Student''' Your username is your StarID followed by @go.minnstate.edu (ab1234cd@go.minnstate.edu). <br />
For '''Faculty/Stuff''' Your username is your StarID followed by @minnstate.edu (ab1234cd@minnstate.edu). <br />
<br />
[[File:Wsuusername.png|250px]]<br />
<br />
Then select '''"Maybe Later"'''. <br />
<br />
[[File:Addonemoreaccount.png|250px]]<br />
<br />
Select '''"Skip"'''<br />
<br />
[[File:Screenshot 2016-05-19-12-12-27.png|250px]]<br />
<br />
One helpful tip is that in your Inbox, there are two tabs. The first is Focused Inbox which sorts your email into more important email and puts that into the Focused tab, and the other is the Other Inbox which groups the lesser important emails. <br />
<br />
[[file:outlookapp1.png|250px]]<br />
<br />
=Installing the app on Iphone=<br />
<br />
[[File:Pic 1 OUT.png| 200px]]<br />
<br />
'''1.''' In the app store, Search for “outlook”. Press “get” to download.<br />
<br />
[[File:Pic 2 OUT.png| 200px]]<br />
<br />
'''2.''' Download and open the app. press ”Get Started”.<br />
<br />
[[File:Pic 3 OUT.png| 200px]]<br />
<br />
'''3.''' Press “notify me” to be notified when you get a new email<br />
<br />
[[File:Pic4 OUT.png|200px]]<br />
<br />
'''4.''' Press “Allow” so you can get notifications of new emails<br />
<br />
[[File:Pic 5 OOOut.png| 200px]]<br />
<br />
'''5.''' Enter your StarID@winona.edu and press <br />
“add account”<br />
<br />
[[File:OUT 6th.png|200px]]<br />
<br />
'''6.''' To Login enter your “StarID@winona.edu” and StarID password. Press “Sign In” <br />
<br />
[[File:OUT 7th.png| 200px]]<br />
<br />
'''7.''' If it doesn't work for the first time retype your password and try again.<br />
<br />
[[File:OUT 8th.png| 200px]]<br />
<br />
'''8.''' After it loads press: <br />
“Let’s Do It!”<br />
<br />
[[File:OUT 9th.png| 200px]]<br />
<br />
'''9.''' Press “Skip”.<br />
<br />
[[File:OUT 10th.png| 200px]]<br />
<br />
'''10.''' You can now view your email. This is the inbox page. <br />
<br />
[[File:OUT 11.png| 200px]] <br />
<br />
'''11.''' You can access your calendar by clicking on the calendar Icon.<br />
<br />
[[File:OUT 12th.png| 200px]]<br />
<br />
'''12.''' You can access your files on OneDrive for Business by clicking on the files Icon.<br />
<br />
=Features=<br />
Besides the basic uses of email there are also Calendar and File Viewer features within the app. <br />
<br />
*You can access the Calendar by clicking the Calendar icon after hitting the drop down menu in the top left of the app. From there, you can create events and view your schedule directly.<br />
<br />
[[file:outlookapp3.png|250px]]<br />
<br />
<br />
*You can also access the files that were sent to you as attachments in your email. Click on the Files icon and it will list all the files sent to your email.<br />
<br />
[[file:outlookapp4.png|250px]]<br />
<br />
=Lynda.com training=<br />
View online training on how to use the new Outlook App for iOS devices. (Approximately 15 minutes) <br />
<br />
[http://www.lynda.com/Office-tutorials/Outlook-iOS-Android-First-Look/370989-2.html Outlook for iOS and Android]<br />
<br />
Note: You will need a [http://learn.winona.edu/Lynda WSU Lynda account] to access this training.<br />
<br />
=Related articles=<br />
*[[Microsoft Outlook]]<br />
*[https://learn.winona.edu/Microsoft_Clutter Microsoft Clutter]<br />
* [https://www.microsoft.com/en-us/outlook-com/mobile/?cb=v8hn Microsoft overview of the Outlook App]<br />
*[https://twitter.com/Outlook?ref_src=twsrc%5Etfw Check out Outlook App on Twitter]<br />
<br />
[[Category:Microsoft Office 365]][[Category:Email]][[Category:Software]][[Category:Definition]][[Category:iPad]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Outlook_App&diff=51025Outlook App2017-07-27T17:57:25Z<p>AmHossain14: /* Installing the app on Android */</p>
<hr />
<div>[[file:OutlookApp.jpg|150px]]<br />
<br />
The [[Microsoft Outlook]] App is available on both the [[Apple]] [[App Store]] and the [[Android]] Play Store and is a great app for checking your [[Webmail]] on a mobile device. Outlook for iOS and Android lets you manage Outlook.com and other email accounts, calendars, contacts, and files without switching between different apps.<br />
*There have been documented issues with Outlook Calendars for users with multiple iOS devices, including events that do not display in the calendar or events that repeat within the same time slot. Deleting your email and calendar from the default iOS apps (Mail and Calendar) and using the Outlook application seems to solve this problem.<br />
<br />
<br />
==NOTE==<br />
After July 23rd, your log information will change. These instructions will show you how to setup your account and then change it after that date.<br />
* [http://elearning.winona.edu/wiki/pdf/2017/OutlookApp_Android_CAMPUS.pdf Outlook App for Android]<br />
* [http://elearning.winona.edu/wiki/pdf/2017/OutlookApp_iPhone_CAMPUS.pdf Outlook App for iPhone]<br />
<br />
==Considerations before installing the app==<br />
<br />
To avoid issues with your outlook calendar like duplicate entries you will need to turn off Apple Mail/Calendar settings on '''every device''' that talks to your WSU email, including all iPads, iPhones and Mac laptops. <br />
<br />
Once every Apple device has been switched to Outlook, you may find some existing calendar entries need to be fixed manually. Duplicate calendar entries may need to be deleted and reentered manually.<br />
<br />
To turn Apple mail and calendar off, go to your iPhone/iPad Settings. Select “Mail, Contact, Calendars” in the left column. Under Accounts on the right, select your WSU email account. On the next screen that opens, turn off the calendar and email options. <br />
<br />
=Installing the app on Android =<br />
To install the app simply open up either the App Store (for Apple) or the Play Store (for Android) and search for 'Microsoft Outlook'. Make sure that you choose 'Microsoft Outlook' and not 'Outlook Web App', because they are separate applications. Outlook Web App is for accessing Outlook from a web-browser. <br />
<br />
[[file:outlook1213.png|250px]]<br />
<br />
After you've installed the application open it and select "'''Get Started'''". <br />
<br />
[[file:get.png|250px]]<br />
<br />
Then Enter your '''"Starid@go.minnstate.edu"''' address (StarID followed by @go.minnstate.edu (ab1234cd@go.minnstate.edu) And <br />
For '''Faculty/Stuff''' Enter your '''"Starid@minnstate.edu"''' address (StarID followed by @minnstate.edu (ab1234cd@minnstate.edu)<br />
<br />
[[File:Screenshot 2016-05-19-12-11-09.png|250px]]<br />
<br />
After that it will redirect you to Winona State's login page where you will need to enter your '''StarID''' and '''password''' to finish setting up your account. <br />
<br />
For '''Student''' Your username is your StarID followed by @go.minnstate.edu (ab1234cd@go.minnstate.edu). <br />
For '''Faculty/Stuff''' Your username is your StarID followed by @minnstate.edu (ab1234cd@gminnstate.edu). <br />
<br />
[[File:Wsuusername.png|250px]]<br />
<br />
Then select '''"Maybe Later"'''. <br />
<br />
[[File:Addonemoreaccount.png|250px]]<br />
<br />
Select '''"Skip"'''<br />
<br />
[[File:Screenshot 2016-05-19-12-12-27.png|250px]]<br />
<br />
One helpful tip is that in your Inbox, there are two tabs. The first is Focused Inbox which sorts your email into more important email and puts that into the Focused tab, and the other is the Other Inbox which groups the lesser important emails. <br />
<br />
[[file:outlookapp1.png|250px]]<br />
<br />
=Installing the app on Iphone=<br />
<br />
[[File:Pic 1 OUT.png| 200px]]<br />
<br />
'''1.''' In the app store, Search for “outlook”. Press “get” to download.<br />
<br />
[[File:Pic 2 OUT.png| 200px]]<br />
<br />
'''2.''' Download and open the app. press ”Get Started”.<br />
<br />
[[File:Pic 3 OUT.png| 200px]]<br />
<br />
'''3.''' Press “notify me” to be notified when you get a new email<br />
<br />
[[File:Pic4 OUT.png|200px]]<br />
<br />
'''4.''' Press “Allow” so you can get notifications of new emails<br />
<br />
[[File:Pic 5 OOOut.png| 200px]]<br />
<br />
'''5.''' Enter your StarID@winona.edu and press <br />
“add account”<br />
<br />
[[File:OUT 6th.png|200px]]<br />
<br />
'''6.''' To Login enter your “StarID@winona.edu” and StarID password. Press “Sign In” <br />
<br />
[[File:OUT 7th.png| 200px]]<br />
<br />
'''7.''' If it doesn't work for the first time retype your password and try again.<br />
<br />
[[File:OUT 8th.png| 200px]]<br />
<br />
'''8.''' After it loads press: <br />
“Let’s Do It!”<br />
<br />
[[File:OUT 9th.png| 200px]]<br />
<br />
'''9.''' Press “Skip”.<br />
<br />
[[File:OUT 10th.png| 200px]]<br />
<br />
'''10.''' You can now view your email. This is the inbox page. <br />
<br />
[[File:OUT 11.png| 200px]] <br />
<br />
'''11.''' You can access your calendar by clicking on the calendar Icon.<br />
<br />
[[File:OUT 12th.png| 200px]]<br />
<br />
'''12.''' You can access your files on OneDrive for Business by clicking on the files Icon.<br />
<br />
=Features=<br />
Besides the basic uses of email there are also Calendar and File Viewer features within the app. <br />
<br />
*You can access the Calendar by clicking the Calendar icon after hitting the drop down menu in the top left of the app. From there, you can create events and view your schedule directly.<br />
<br />
[[file:outlookapp3.png|250px]]<br />
<br />
<br />
*You can also access the files that were sent to you as attachments in your email. Click on the Files icon and it will list all the files sent to your email.<br />
<br />
[[file:outlookapp4.png|250px]]<br />
<br />
=Lynda.com training=<br />
View online training on how to use the new Outlook App for iOS devices. (Approximately 15 minutes) <br />
<br />
[http://www.lynda.com/Office-tutorials/Outlook-iOS-Android-First-Look/370989-2.html Outlook for iOS and Android]<br />
<br />
Note: You will need a [http://learn.winona.edu/Lynda WSU Lynda account] to access this training.<br />
<br />
=Related articles=<br />
*[[Microsoft Outlook]]<br />
*[https://learn.winona.edu/Microsoft_Clutter Microsoft Clutter]<br />
* [https://www.microsoft.com/en-us/outlook-com/mobile/?cb=v8hn Microsoft overview of the Outlook App]<br />
*[https://twitter.com/Outlook?ref_src=twsrc%5Etfw Check out Outlook App on Twitter]<br />
<br />
[[Category:Microsoft Office 365]][[Category:Email]][[Category:Software]][[Category:Definition]][[Category:iPad]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Outlook_App&diff=51024Outlook App2017-07-27T17:54:56Z<p>AmHossain14: /* Installing the app on Android */</p>
<hr />
<div>[[file:OutlookApp.jpg|150px]]<br />
<br />
The [[Microsoft Outlook]] App is available on both the [[Apple]] [[App Store]] and the [[Android]] Play Store and is a great app for checking your [[Webmail]] on a mobile device. Outlook for iOS and Android lets you manage Outlook.com and other email accounts, calendars, contacts, and files without switching between different apps.<br />
*There have been documented issues with Outlook Calendars for users with multiple iOS devices, including events that do not display in the calendar or events that repeat within the same time slot. Deleting your email and calendar from the default iOS apps (Mail and Calendar) and using the Outlook application seems to solve this problem.<br />
<br />
<br />
==NOTE==<br />
After July 23rd, your log information will change. These instructions will show you how to setup your account and then change it after that date.<br />
* [http://elearning.winona.edu/wiki/pdf/2017/OutlookApp_Android_CAMPUS.pdf Outlook App for Android]<br />
* [http://elearning.winona.edu/wiki/pdf/2017/OutlookApp_iPhone_CAMPUS.pdf Outlook App for iPhone]<br />
<br />
==Considerations before installing the app==<br />
<br />
To avoid issues with your outlook calendar like duplicate entries you will need to turn off Apple Mail/Calendar settings on '''every device''' that talks to your WSU email, including all iPads, iPhones and Mac laptops. <br />
<br />
Once every Apple device has been switched to Outlook, you may find some existing calendar entries need to be fixed manually. Duplicate calendar entries may need to be deleted and reentered manually.<br />
<br />
To turn Apple mail and calendar off, go to your iPhone/iPad Settings. Select “Mail, Contact, Calendars” in the left column. Under Accounts on the right, select your WSU email account. On the next screen that opens, turn off the calendar and email options. <br />
<br />
=Installing the app on Android =<br />
To install the app simply open up either the App Store (for Apple) or the Play Store (for Android) and search for 'Microsoft Outlook'. Make sure that you choose 'Microsoft Outlook' and not 'Outlook Web App', because they are separate applications. Outlook Web App is for accessing Outlook from a web-browser. <br />
<br />
[[file:outlook1213.png|250px]]<br />
<br />
After you've installed the application open it and select "'''Get Started'''". <br />
<br />
[[file:get.png|250px]]<br />
<br />
Then Enter your '''"Starid@go.minnstate.edu"''' address (StarID followed by @go.minnstate.edu (ab1234cd@go.minnstate.edu) And <br />
For '''Faculty/Stuff''' Enter your '''"Starid@minnstate.edu"''' address (StarID followed by @minnstate.edu (ab1234cd@minnstate.edu)<br />
<br />
[[File:Screenshot 2016-05-19-12-11-09.png|250px]]<br />
<br />
After that it will redirect you to Winona State's login page where you will need to enter your '''StarID''' and '''password''' to finish setting up your account. <br />
<br />
Your username is your StarID followed by @winona.edu (ab1234cd@winona.edu). <br />
<br />
[[File:Wsuusername.png|250px]]<br />
<br />
Then select '''"Maybe Later"'''. <br />
<br />
[[File:Addonemoreaccount.png|250px]]<br />
<br />
Select '''"Skip"'''<br />
<br />
[[File:Screenshot 2016-05-19-12-12-27.png|250px]]<br />
<br />
One helpful tip is that in your Inbox, there are two tabs. The first is Focused Inbox which sorts your email into more important email and puts that into the Focused tab, and the other is the Other Inbox which groups the lesser important emails. <br />
<br />
[[file:outlookapp1.png|250px]]<br />
<br />
=Installing the app on Iphone=<br />
<br />
[[File:Pic 1 OUT.png| 200px]]<br />
<br />
'''1.''' In the app store, Search for “outlook”. Press “get” to download.<br />
<br />
[[File:Pic 2 OUT.png| 200px]]<br />
<br />
'''2.''' Download and open the app. press ”Get Started”.<br />
<br />
[[File:Pic 3 OUT.png| 200px]]<br />
<br />
'''3.''' Press “notify me” to be notified when you get a new email<br />
<br />
[[File:Pic4 OUT.png|200px]]<br />
<br />
'''4.''' Press “Allow” so you can get notifications of new emails<br />
<br />
[[File:Pic 5 OOOut.png| 200px]]<br />
<br />
'''5.''' Enter your StarID@winona.edu and press <br />
“add account”<br />
<br />
[[File:OUT 6th.png|200px]]<br />
<br />
'''6.''' To Login enter your “StarID@winona.edu” and StarID password. Press “Sign In” <br />
<br />
[[File:OUT 7th.png| 200px]]<br />
<br />
'''7.''' If it doesn't work for the first time retype your password and try again.<br />
<br />
[[File:OUT 8th.png| 200px]]<br />
<br />
'''8.''' After it loads press: <br />
“Let’s Do It!”<br />
<br />
[[File:OUT 9th.png| 200px]]<br />
<br />
'''9.''' Press “Skip”.<br />
<br />
[[File:OUT 10th.png| 200px]]<br />
<br />
'''10.''' You can now view your email. This is the inbox page. <br />
<br />
[[File:OUT 11.png| 200px]] <br />
<br />
'''11.''' You can access your calendar by clicking on the calendar Icon.<br />
<br />
[[File:OUT 12th.png| 200px]]<br />
<br />
'''12.''' You can access your files on OneDrive for Business by clicking on the files Icon.<br />
<br />
=Features=<br />
Besides the basic uses of email there are also Calendar and File Viewer features within the app. <br />
<br />
*You can access the Calendar by clicking the Calendar icon after hitting the drop down menu in the top left of the app. From there, you can create events and view your schedule directly.<br />
<br />
[[file:outlookapp3.png|250px]]<br />
<br />
<br />
*You can also access the files that were sent to you as attachments in your email. Click on the Files icon and it will list all the files sent to your email.<br />
<br />
[[file:outlookapp4.png|250px]]<br />
<br />
=Lynda.com training=<br />
View online training on how to use the new Outlook App for iOS devices. (Approximately 15 minutes) <br />
<br />
[http://www.lynda.com/Office-tutorials/Outlook-iOS-Android-First-Look/370989-2.html Outlook for iOS and Android]<br />
<br />
Note: You will need a [http://learn.winona.edu/Lynda WSU Lynda account] to access this training.<br />
<br />
=Related articles=<br />
*[[Microsoft Outlook]]<br />
*[https://learn.winona.edu/Microsoft_Clutter Microsoft Clutter]<br />
* [https://www.microsoft.com/en-us/outlook-com/mobile/?cb=v8hn Microsoft overview of the Outlook App]<br />
*[https://twitter.com/Outlook?ref_src=twsrc%5Etfw Check out Outlook App on Twitter]<br />
<br />
[[Category:Microsoft Office 365]][[Category:Email]][[Category:Software]][[Category:Definition]][[Category:iPad]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Outlook_App&diff=51023Outlook App2017-07-27T17:54:39Z<p>AmHossain14: /* Installing the app on Android */</p>
<hr />
<div>[[file:OutlookApp.jpg|150px]]<br />
<br />
The [[Microsoft Outlook]] App is available on both the [[Apple]] [[App Store]] and the [[Android]] Play Store and is a great app for checking your [[Webmail]] on a mobile device. Outlook for iOS and Android lets you manage Outlook.com and other email accounts, calendars, contacts, and files without switching between different apps.<br />
*There have been documented issues with Outlook Calendars for users with multiple iOS devices, including events that do not display in the calendar or events that repeat within the same time slot. Deleting your email and calendar from the default iOS apps (Mail and Calendar) and using the Outlook application seems to solve this problem.<br />
<br />
<br />
==NOTE==<br />
After July 23rd, your log information will change. These instructions will show you how to setup your account and then change it after that date.<br />
* [http://elearning.winona.edu/wiki/pdf/2017/OutlookApp_Android_CAMPUS.pdf Outlook App for Android]<br />
* [http://elearning.winona.edu/wiki/pdf/2017/OutlookApp_iPhone_CAMPUS.pdf Outlook App for iPhone]<br />
<br />
==Considerations before installing the app==<br />
<br />
To avoid issues with your outlook calendar like duplicate entries you will need to turn off Apple Mail/Calendar settings on '''every device''' that talks to your WSU email, including all iPads, iPhones and Mac laptops. <br />
<br />
Once every Apple device has been switched to Outlook, you may find some existing calendar entries need to be fixed manually. Duplicate calendar entries may need to be deleted and reentered manually.<br />
<br />
To turn Apple mail and calendar off, go to your iPhone/iPad Settings. Select “Mail, Contact, Calendars” in the left column. Under Accounts on the right, select your WSU email account. On the next screen that opens, turn off the calendar and email options. <br />
<br />
=Installing the app on Android =<br />
To install the app simply open up either the App Store (for Apple) or the Play Store (for Android) and search for 'Microsoft Outlook'. Make sure that you choose 'Microsoft Outlook' and not 'Outlook Web App', because they are separate applications. Outlook Web App is for accessing Outlook from a web-browser. <br />
<br />
[[file:outlook1213.png|250px]]<br />
<br />
After you've installed the application open it and select "'''Get Started'''". <br />
<br />
[[file:get.png|250px]]<br />
<br />
Then Enter your '''"Starid@go.minnstate.edu"''' address (StarID followed by @go.minnstate.edu (ab1234cd@go.minnstate.edu) And <br />
For '''Faculty/Stuff''' Then Enter your '''"Starid@minnstate.edu"''' address (StarID followed by @minnstate.edu (ab1234cd@minnstate.edu)<br />
<br />
[[File:Screenshot 2016-05-19-12-11-09.png|250px]]<br />
<br />
After that it will redirect you to Winona State's login page where you will need to enter your '''StarID''' and '''password''' to finish setting up your account. <br />
<br />
Your username is your StarID followed by @winona.edu (ab1234cd@winona.edu). <br />
<br />
[[File:Wsuusername.png|250px]]<br />
<br />
Then select '''"Maybe Later"'''. <br />
<br />
[[File:Addonemoreaccount.png|250px]]<br />
<br />
Select '''"Skip"'''<br />
<br />
[[File:Screenshot 2016-05-19-12-12-27.png|250px]]<br />
<br />
One helpful tip is that in your Inbox, there are two tabs. The first is Focused Inbox which sorts your email into more important email and puts that into the Focused tab, and the other is the Other Inbox which groups the lesser important emails. <br />
<br />
[[file:outlookapp1.png|250px]]<br />
<br />
=Installing the app on Iphone=<br />
<br />
[[File:Pic 1 OUT.png| 200px]]<br />
<br />
'''1.''' In the app store, Search for “outlook”. Press “get” to download.<br />
<br />
[[File:Pic 2 OUT.png| 200px]]<br />
<br />
'''2.''' Download and open the app. press ”Get Started”.<br />
<br />
[[File:Pic 3 OUT.png| 200px]]<br />
<br />
'''3.''' Press “notify me” to be notified when you get a new email<br />
<br />
[[File:Pic4 OUT.png|200px]]<br />
<br />
'''4.''' Press “Allow” so you can get notifications of new emails<br />
<br />
[[File:Pic 5 OOOut.png| 200px]]<br />
<br />
'''5.''' Enter your StarID@winona.edu and press <br />
“add account”<br />
<br />
[[File:OUT 6th.png|200px]]<br />
<br />
'''6.''' To Login enter your “StarID@winona.edu” and StarID password. Press “Sign In” <br />
<br />
[[File:OUT 7th.png| 200px]]<br />
<br />
'''7.''' If it doesn't work for the first time retype your password and try again.<br />
<br />
[[File:OUT 8th.png| 200px]]<br />
<br />
'''8.''' After it loads press: <br />
“Let’s Do It!”<br />
<br />
[[File:OUT 9th.png| 200px]]<br />
<br />
'''9.''' Press “Skip”.<br />
<br />
[[File:OUT 10th.png| 200px]]<br />
<br />
'''10.''' You can now view your email. This is the inbox page. <br />
<br />
[[File:OUT 11.png| 200px]] <br />
<br />
'''11.''' You can access your calendar by clicking on the calendar Icon.<br />
<br />
[[File:OUT 12th.png| 200px]]<br />
<br />
'''12.''' You can access your files on OneDrive for Business by clicking on the files Icon.<br />
<br />
=Features=<br />
Besides the basic uses of email there are also Calendar and File Viewer features within the app. <br />
<br />
*You can access the Calendar by clicking the Calendar icon after hitting the drop down menu in the top left of the app. From there, you can create events and view your schedule directly.<br />
<br />
[[file:outlookapp3.png|250px]]<br />
<br />
<br />
*You can also access the files that were sent to you as attachments in your email. Click on the Files icon and it will list all the files sent to your email.<br />
<br />
[[file:outlookapp4.png|250px]]<br />
<br />
=Lynda.com training=<br />
View online training on how to use the new Outlook App for iOS devices. (Approximately 15 minutes) <br />
<br />
[http://www.lynda.com/Office-tutorials/Outlook-iOS-Android-First-Look/370989-2.html Outlook for iOS and Android]<br />
<br />
Note: You will need a [http://learn.winona.edu/Lynda WSU Lynda account] to access this training.<br />
<br />
=Related articles=<br />
*[[Microsoft Outlook]]<br />
*[https://learn.winona.edu/Microsoft_Clutter Microsoft Clutter]<br />
* [https://www.microsoft.com/en-us/outlook-com/mobile/?cb=v8hn Microsoft overview of the Outlook App]<br />
*[https://twitter.com/Outlook?ref_src=twsrc%5Etfw Check out Outlook App on Twitter]<br />
<br />
[[Category:Microsoft Office 365]][[Category:Email]][[Category:Software]][[Category:Definition]][[Category:iPad]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=File:Descacc.png&diff=51022File:Descacc.png2017-07-27T17:42:19Z<p>AmHossain14: AmHossain14 uploaded a new version of File:Descacc.png</p>
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<div></div>AmHossain14https://learn.winona.edu/w/index.php?title=File:Descacc.png&diff=51021File:Descacc.png2017-07-27T17:37:05Z<p>AmHossain14: AmHossain14 uploaded a new version of File:Descacc.png</p>
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<div></div>AmHossain14https://learn.winona.edu/w/index.php?title=File:Descacc.png&diff=51020File:Descacc.png2017-07-27T17:36:35Z<p>AmHossain14: AmHossain14 uploaded a new version of File:Descacc.png</p>
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<div></div>AmHossain14https://learn.winona.edu/w/index.php?title=File:Descacc.png&diff=51019File:Descacc.png2017-07-27T17:35:13Z<p>AmHossain14: AmHossain14 uploaded a new version of File:Descacc.png</p>
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<div></div>AmHossain14https://learn.winona.edu/w/index.php?title=Microsoft_Outlook&diff=51018Microsoft Outlook2017-07-27T17:29:55Z<p>AmHossain14: /* Accessing a shared mailbox via Outlook for Mac */</p>
<hr />
<div><noinclude><br />
{{TOC_Float_Right}}<br />
<noinclude><br />
__NOTOC__<br />
[[File:Microsoft_Logo.jpg|200px|left]]<br />
<br />
'''Outlook''' is an [[email]] application that you can access online through [[Microsoft Office 365]]. The benefits of using Outlook for your email include creating rules to organize emails, having an "always on" email application, and the integration of outlook to other applications like [https://learn.winona.edu/Microsoft_Lync_2010 Microsoft Lync] and [http://learn.winona.edu/Microsoft_OneNote Microsoft OneNote]. Outlook can also be setup on your mobile device.<br />
<br />
The Microsoft [[Outlook App]] is available on both the Apple App Store and the Android Play Store and is a great app for checking your email on a mobile device.<br />
<br />
'''NOTE:''' There have been documented issues with Outlook Calendars for users with multiple iOS devices, including events that do not display in the calendar or events that repeat within the same time slot. Unconfiguring your email and calendar from the default iOS apps (Mail and Calendar) and using the Outlook application seems to solve this problem. <br />
<br />
==Outlook Video Tutorials via [[Lynda]]==<br />
*[http://www.lynda.com/Office-tutorials/Office-365-Outlook-Essential-Training/366455-2.html Office 365 Outlook Essential Training] for complete training on Microsoft Outlook. To view the training, you will need a [[Lynda|Lynda account]] setup.<br />
<br />
==Setting-Up Outlook==<br />
<br />
===WSU Laptops===<br />
All WSU laptops are now running Outlook 365. <br />
====Macbook====<br />
*[[Setting Up Microsoft Outlook - OS X Sierra]]<br />
*[[Setting Up Microsoft Outlook - OS X El Capitan]]<br />
<br />
===WSU PC Desktops===<br />
*[[Setting Up Microsoft Outlook 2016]]<br />
<br />
*[[Setting Up Microsoft Outlook 2013]] - Outlook 2013 will be available until April 10, 2018 when Microsoft will quit supporting this version.<br />
<br />
===Iphone And Android Devices===<br />
*Setting Up [[Outlook App]] on your Android or iPhone<br />
<br />
==Related articles==<br />
*[[Outlook contact groups|Using Outlook contact groups]]<br />
*[[Outlook App]] - new and easy to download and use<br />
*[[Outlook Web App]] - OWA<br />
*[https://learn.winona.edu/Office_attachments_in_Outlook Saving Office Attachments in Outlook]<br />
<br />
==Signature Files==<br />
Outlook 2013<br />
* File-> Options-> section Mail-> button Signatures…<br />
[[File:OutlookOptionsMail.png]]<br />
<br />
You will see any signatures already configured. Press the “New” button to create a new signature.<br />
<br />
[[File:SignaturesandStationery.png]]<br />
<br />
===Backup Your Signature Files===<br />
* File-> Options-> section Mail -> '''Ctrl-Click''' the Signatures button<br />
<br />
This will take you to the location that your Signature Files are located. Copy these files to your back up or new computer at this location: <br />
C:\Users\%username%\AppData\Roaming\Microsoft\Signatures<br />
<br />
==Create an Email Template==<br />
Create email templates for messages that you frequently need to send out. You can reuse the template and add new information when you send the email out. <br />
# Click '''Home<br />
'''# In the '''New''' group, click '''New Email'''<br />
Keyboard shortcut To create an email message, press Ctrl-Shift+M<br />
<br />
In the message body, enter the content that you want. <br />
# In the message window, click the '''File''' tab<br />
# Click '''Save As'''<br />
# In the '''Save As''' dialog box, in the '''Save as type''' list, click '''Outlook Template'''<br />
# In the File name box, type a name for your template, and then click '''Save'''<br />
<br />
By default templates are saved in the following folders: <br />
<br />
Windows 8, Windows 7 '''c:\users\''username''\appdata\roaming\microsoft\templates<br />
'''<br />
===Backup Templates===<br />
Copy the templates that you have stored in the '''c:\users\''username''\appdata\roaming\microsoft\templates<br />
''' <br />
to your file back up location. <br />
<br />
<br />
== Accessing a shared mailbox via Outlook for Windows ==<br />
<br />
*Click '''File''' > '''Account Settings''' > '''Account Settings.'''<br />
<br />
[[File:Asas34.gif]]<br />
<br />
*'''Account Settings''' in the Backstage view<br />
<br />
*On the '''Email''' tab in the list, highlight the Exchange account you want to work with. You might only have one listed. Click '''Change''', and then click '''More Settings'''.<br />
<br />
*On the Advanced tab, under Open these additional mailboxes, click Add, and then enter the shared mailbox name that you want to add to your user profile.<br />
<br />
== Accessing a shared mailbox via Outlook for Mac ==<br />
<br />
1. First click the '''Outlook''' icon on your dock.<br />
<br />
[[File:Outlook.Dock.png| 450px ]]<br />
<br />
2.Click on the '''Tools''' and select '''Accounts'''.<br />
<br />
[[File:Outlooktools.jpg|450px]]<br />
<br />
3. Click the Plus sign and select Exchange to add another mailbox.<br />
<br />
[[ File:Addexchange.jpg|350px]]<br />
<br />
4.Type in the email address for the shared mailbox on the email address field.<br />
<br />
Then type your full StarID@go.minnstate.edufor the user name field.<br />
<br />
[[File:Outlook.Prompt9.png|350px]]<br />
<br />
5.If this screen shows up then Click '''Always use my response to this server''' And click '''Allow''' (Else skip this Step)<br />
<br />
[[File:Outlook.Prompt11.png |350px]]<br />
<br />
Step 6: Change the account description from Winona1 to the name of the share mailbox. And close the account window.<br />
<br />
[[File:Descacc.png|350px]]<br />
<br />
Step 7: You will now see the mailbox under inbox.<br />
<br />
==Important Info==<br />
[https://learn.winona.edu/Microsoft_Clutter Microsoft Clutter]<br />
<br />
[[Category:Microsoft Office 365]][[Category:Outlook 365]][[Category:Email]][[Category:Software]][[Category:Definition]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Reconfigure_your_Shared_mailboxes,_rules_and_archived_email_folders&diff=50801Reconfigure your Shared mailboxes, rules and archived email folders2017-07-20T19:15:28Z<p>AmHossain14: /* Mac Accessing Shared Mailboxes/Calendar */</p>
<hr />
<div>{{TOC_Float_Right}}<br />
==About this article==<br />
This article gives you instruction on what you may need to back up in Outlook before for the Microsoft Office 365 migration to the Minnesota State system.<br />
==Signature Files and Quick Parts==<br />
Note: This procedure works for Office 2016 and 2013 on a PC<br />
<br />
===Copy email signature file and Quick Parts (PCs)===<br />
# Close Outlook<br />
# Because the '''Signatures''' folder is a hidden folder, the easiest way to open the folder is to go to the Start Menu and use the Search (the icon that looks like a magnifying glass). <br />
# Type in: '''c:\users\yourStarID\appdata\roaming\Microsoft\Signatures''' <br />
# Copy all of the files in this Signatures folder<br />
# Create a folder in your Documents folder called Signatures and paste all of the files into this folder<br />
# Quick Parts are located in '''c:\users\yourStarID\appdata\roaming\Microsoft\Templates''' <br />
# Create a folder and paste all the Templates files in that folder.<br />
<br />
===Import Signature file and Quick Parts (PCs) ===<br />
# Close Outlook<br />
# Find the folder that you backed up your Signature files to <br />
# Copy all of these files <br />
# Open the hidden folder by going to the Start Menu and use the Search<br />
# Type in: '''c:\users\yourStarID\APPDATA\Roaming\Microsoft\Signatures''' <br />
# Paste all the backed up files into the Signatures folder<br />
# Do the same for the Templates folder if you copied this folder for your Quick Parts.<br />
<br />
===Copy email signature file (Mac) ===<br />
*In the Finder go to <br />
/Users/starid/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data/Signatures<br />
*Copy all files in the Signatures folder and store them in a backup folder<br />
<br />
===Import Signature file (Mac) ===<br />
*Copy all the signature files that you backed to the following folder: <br />
/Users/starid/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data/Signatures<br />
<br />
==PC Outlook Rules==<br />
A Rule in Outlook is a series of steps you set up to automatically take specific actions on email messages as they are received. <br />
===Steps to backup Outlook rules=== <br />
# Click the '''File''' tab. <br />
# Click '''Manage Rules & Alerts'''.<br />
# Click '''Options'''. Note: All the rules listed here will be backed up, not just the selected rules. <br />
# Click '''Export Rules'''.<br />
# In the '''File name''' box, type the path and file name for the set of rules that you want to export. (i.e. OutlookRules.rwz)<br />
# Click '''Save'''. <br />
Once you've exported your rules file, click "OK" on both the "Options" and "Rules and Alerts" dialog boxes to return to the main Mail screen.<br />
<br />
===Steps to import Outlook rules===<br />
# Click the '''File''' tab. <br />
# Click '''Manage Rules & Alerts'''.<br />
# Click '''Options'''.<br />
# Click '''Import Rules'''. <br />
# The "Import Rules from" dialog box displays. Navigate to the folder in which you saves your rules backup file, select the .rwz file, and then click '''Open'''. <br />
# You will notice the screen behind the Option windows will fill up with your custom rules. <br />
# Click '''OK'''<br />
If you checked email before importing your rules, you can run your rules now on the email you've received. To do this, click '''Run Rules Now''' on the toolbar above the list of rules on the "Rules and Alerts" dialog box. <br />
# Click '''Select All'''<br />
<br />
==PC Outlook Junk Email Filter lists==<br />
<br />
The Outlook Junk Email Filter checks the sender of every incoming message against lists of email addresses and Internet domains. Under the Junk Email Options you can define "Safe Sender, Safe Recipients and Blocked Senders" <br />
<br />
===Export addresses from the Junk Email Filter Lists===<br />
You can export your Outlook Junk Email Filter lists as a text (.txt) file. <br />
<br />
# Open an email<br />
# Click the '''Message''' tab. <br />
# In the '''Delete''' group, click '''Junk''', and then click '''Junk Email Options'''<br />
# For each of these tabs '''Safe Senders, Safe Recipients, or Blocked Senders''', click '''Export to File.'''<br />
# Select where you want to save the file. <br />
# In the '''File name''' box, enter a name for the file. <br />
# Click '''Save'''<br />
<br />
===Import e-mail addresses into your Junk E-mail Filter Lists===<br />
# Open an email<br />
# Click the '''Message''' tab. <br />
# In the '''Delete''' group, click '''Junk''', and then click '''Junk Email Options'''<br />
# For each of these tabs '''Safe Senders, Safe Recipients, or Blocked Senders''', click '''Import from File.'''<br />
<br />
== Mac Export and Import Outlook Archive==<br />
=== How to Export on Mac ===<br />
#With '''Microsoft Outlook open''' choose '''File'''.<br />
#Choose '''Export''' from the menu bar.<br />
#'''Check''' all boxes and click '''continue'''.<br />
#Choose a location to store your Outlook for Mac Archive<br />
If you have a significant amount of email or calendar events, this backup can take upwards of ten minutes. You will be unable to use Outlook during the backup. Please do not interrupt the process.The file it creates may be larger than 1GB in size. Our test case created a 2.68GB file and it took roughly ten minutes to complete. Your results may vary.<br />
===How to Import on Mac===<br />
#With '''Microsoft Outlook open''' choose '''File'''.<br />
#Choose '''Export''' from the menu bar.<br />
#Navigate to the location of your '''Outlook for Mac Archive.olm file''' then click '''Import'''<br />
If you have a significant amount of email or calendar events, this import can take upwards of ten minutes. You will be unable to use Outlook during the import. Please do not interrupt the process.<br />
<br />
== Mac Sharing Your Calendar/Mailbox to Another User ==<br />
#With '''Microsoft Outlook''' open, go to the menu bar at the top of the screen and choose '''Outlook''' and then choose '''Preferences'''.<br />
#Click the account that you want to add a delegate to, choose '''Advanced''', and then choose '''Delegates'''.<br />
#In this view, you should be able to see '''Delegates who can act on my behalf''' and '''People I am a delegate for'''.<br />
#To share items with a user, Click the '''plus''' icon to the bottom left of '''Delegates who can act on my behalf'''.<br />
#In the Choose a Person box that appears, search for the name of the person you would like to share items with, then Click '''their name''' and Click '''Add'''.<br />
#The next box that appears will allow you to set fairly granular permissions for that specific user.<br />
#These permissions include access to:<br />
##Calendar<br />
##Tasks<br />
##Inbox<br />
##Contacts<br />
##Notes<br />
#Depending on your relationship with the person you’re sharing these items with, you will want to choose one of the following levels of access for each item:<br />
##'''None'''– This person has no access to this item.<br />
##'''Reviewer'''– Can read items. Cannot add items.<br />
##'''Author'''– Can both read and create items<br />
##'''Editor'''– Can read, create, and modify items.Editor access is almost full access. '''Please be careful who you grant this level of access to'''.<br />
##From this screen, you can also select to choose if your delegates should receive your '''meeting invites for you''', if that delegate can see items you mark as '''private''' (this is off by default), and there is also a check box that asks if you would like to email a '''permissions summary''' to this person to let them know that they have been granted permission to your items.<br />
#Once you have set your permissions, Click '''OK''' to finish.<br />
#If you would like to edit permissions after the initial setting, Click the '''cog icon''' to the bottom right of the '''delegated who can act on my behalf''' box.<br />
#When you’re finished, Click '''OK''' to apply delegate settings.<br />
<br />
<br />
== Mac Accessing Shared Mailboxes/Calendar ==<br />
'''It is first necessary to ensure that the owner of the mailbox you’re accessing has shared their mailbox to you. Those instructions can be found above'''.<br />
#With '''Microsoft Outlook''' open, Choose '''File''' and then Choose '''Open''' and Choose '''Other User’s Folder''' from the menu bar.<br />
#In the search box that appears, type the '''full email address'''. For example, '''Techsupport@winona.edu'''.<br />
#Once the search results have populated, Choose the type of mailbox you are accessing.<br />
##If you are accessing another person’s email inbox (If you are a delegate for their mail) leave the folder type as Inbox.<br />
##If you are accessing a shared calendar change the folder type to Calendar.<br />
##If you are accessing someone’s shared Address Book, change the folder type to that.<br />
#Once you’ve made your selection it will tell you it’s checking permissions. If you have permissions to that item, it will populate in your Outlook.<br />
#When Outlook performs the initial sync of this data you may see a popup that says '''Outlook was redirected to the server… to get new settings for your account…''' Check the box that says to '''Always use my response for this server''' then hit '''Allow'''.<br />
#After that in a few moments you should see your items begin to appear.<br />
#If you would like to check whose items you have access to, follow these steps:<br />
##With '''Microsoft Outlook''' open, Then go to the '''menu bar''' at the top of the screen and choose '''Outlook''' then '''Preferences''' after that Choose '''Accounts''' from their choose '''Advanced''' and choose '''Delegates'''.<br />
##In this view, you should be able to see '''Delegates who can act on my behalf''' and '''People I am a delegate for'''.<br />
##To see whose items you have access to, look for the names in the '''People I am a delegate for''' box.<br />
##If you believe you should have access to items that you are missing, try to add in the name of the person you delegate for.<br />
##To do this, Click the '''plus icon''' to the bottom left of '''People I am a delegate for'''.<br />
##In the Choose a '''Person''' box that appears, search for the name of the person whose items you must access, then Click their '''name''' and Click '''Add'''.<br />
##When you’re finished, Click '''OK''' to apply delegate settings. <br />
##If you have rights to the items of that user, they should begin to populate shortly.<br />
<br />
==Outlook Contact Lists==<br />
During the O365 migration, your contacts and contact lists should transfer over. If you have large contact lists that would be extremely hard to recreate it is a good idea to also back these up in case of unforeseen problems during the migration. <br />
[https://support.office.com/en-us/article/Export-contacts-from-Outlook-10f09abd-643c-4495-bb80-543714eca73f#ID0EAABAAA=2016,_2013 Export Contacts from Outlook 2016] or <br />
[https://support.office.com/en-us/article/Export-contacts-from-Outlook-10f09abd-643c-4495-bb80-543714eca73f#ID0EAABAAA=2010 Export Contacts from Outlook 2010]<br />
<br />
==How do I get help?==<br />
If you have any questions or problems, contact the {{TSC}}.<br />
<br />
==Related articles==<br />
*[[Microsoft Office 365 migration]]<br />
<br />
[[category: Microsoft Office 365 migration]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Reconfigure_your_Shared_mailboxes,_rules_and_archived_email_folders&diff=50800Reconfigure your Shared mailboxes, rules and archived email folders2017-07-20T19:14:56Z<p>AmHossain14: /* Mac Accessing Shared Mailboxes/Calendar */</p>
<hr />
<div>{{TOC_Float_Right}}<br />
==About this article==<br />
This article gives you instruction on what you may need to back up in Outlook before for the Microsoft Office 365 migration to the Minnesota State system.<br />
==Signature Files and Quick Parts==<br />
Note: This procedure works for Office 2016 and 2013 on a PC<br />
<br />
===Copy email signature file and Quick Parts (PCs)===<br />
# Close Outlook<br />
# Because the '''Signatures''' folder is a hidden folder, the easiest way to open the folder is to go to the Start Menu and use the Search (the icon that looks like a magnifying glass). <br />
# Type in: '''c:\users\yourStarID\appdata\roaming\Microsoft\Signatures''' <br />
# Copy all of the files in this Signatures folder<br />
# Create a folder in your Documents folder called Signatures and paste all of the files into this folder<br />
# Quick Parts are located in '''c:\users\yourStarID\appdata\roaming\Microsoft\Templates''' <br />
# Create a folder and paste all the Templates files in that folder.<br />
<br />
===Import Signature file and Quick Parts (PCs) ===<br />
# Close Outlook<br />
# Find the folder that you backed up your Signature files to <br />
# Copy all of these files <br />
# Open the hidden folder by going to the Start Menu and use the Search<br />
# Type in: '''c:\users\yourStarID\APPDATA\Roaming\Microsoft\Signatures''' <br />
# Paste all the backed up files into the Signatures folder<br />
# Do the same for the Templates folder if you copied this folder for your Quick Parts.<br />
<br />
===Copy email signature file (Mac) ===<br />
*In the Finder go to <br />
/Users/starid/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data/Signatures<br />
*Copy all files in the Signatures folder and store them in a backup folder<br />
<br />
===Import Signature file (Mac) ===<br />
*Copy all the signature files that you backed to the following folder: <br />
/Users/starid/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data/Signatures<br />
<br />
==PC Outlook Rules==<br />
A Rule in Outlook is a series of steps you set up to automatically take specific actions on email messages as they are received. <br />
===Steps to backup Outlook rules=== <br />
# Click the '''File''' tab. <br />
# Click '''Manage Rules & Alerts'''.<br />
# Click '''Options'''. Note: All the rules listed here will be backed up, not just the selected rules. <br />
# Click '''Export Rules'''.<br />
# In the '''File name''' box, type the path and file name for the set of rules that you want to export. (i.e. OutlookRules.rwz)<br />
# Click '''Save'''. <br />
Once you've exported your rules file, click "OK" on both the "Options" and "Rules and Alerts" dialog boxes to return to the main Mail screen.<br />
<br />
===Steps to import Outlook rules===<br />
# Click the '''File''' tab. <br />
# Click '''Manage Rules & Alerts'''.<br />
# Click '''Options'''.<br />
# Click '''Import Rules'''. <br />
# The "Import Rules from" dialog box displays. Navigate to the folder in which you saves your rules backup file, select the .rwz file, and then click '''Open'''. <br />
# You will notice the screen behind the Option windows will fill up with your custom rules. <br />
# Click '''OK'''<br />
If you checked email before importing your rules, you can run your rules now on the email you've received. To do this, click '''Run Rules Now''' on the toolbar above the list of rules on the "Rules and Alerts" dialog box. <br />
# Click '''Select All'''<br />
<br />
==PC Outlook Junk Email Filter lists==<br />
<br />
The Outlook Junk Email Filter checks the sender of every incoming message against lists of email addresses and Internet domains. Under the Junk Email Options you can define "Safe Sender, Safe Recipients and Blocked Senders" <br />
<br />
===Export addresses from the Junk Email Filter Lists===<br />
You can export your Outlook Junk Email Filter lists as a text (.txt) file. <br />
<br />
# Open an email<br />
# Click the '''Message''' tab. <br />
# In the '''Delete''' group, click '''Junk''', and then click '''Junk Email Options'''<br />
# For each of these tabs '''Safe Senders, Safe Recipients, or Blocked Senders''', click '''Export to File.'''<br />
# Select where you want to save the file. <br />
# In the '''File name''' box, enter a name for the file. <br />
# Click '''Save'''<br />
<br />
===Import e-mail addresses into your Junk E-mail Filter Lists===<br />
# Open an email<br />
# Click the '''Message''' tab. <br />
# In the '''Delete''' group, click '''Junk''', and then click '''Junk Email Options'''<br />
# For each of these tabs '''Safe Senders, Safe Recipients, or Blocked Senders''', click '''Import from File.'''<br />
<br />
== Mac Export and Import Outlook Archive==<br />
=== How to Export on Mac ===<br />
#With '''Microsoft Outlook open''' choose '''File'''.<br />
#Choose '''Export''' from the menu bar.<br />
#'''Check''' all boxes and click '''continue'''.<br />
#Choose a location to store your Outlook for Mac Archive<br />
If you have a significant amount of email or calendar events, this backup can take upwards of ten minutes. You will be unable to use Outlook during the backup. Please do not interrupt the process.The file it creates may be larger than 1GB in size. Our test case created a 2.68GB file and it took roughly ten minutes to complete. Your results may vary.<br />
===How to Import on Mac===<br />
#With '''Microsoft Outlook open''' choose '''File'''.<br />
#Choose '''Export''' from the menu bar.<br />
#Navigate to the location of your '''Outlook for Mac Archive.olm file''' then click '''Import'''<br />
If you have a significant amount of email or calendar events, this import can take upwards of ten minutes. You will be unable to use Outlook during the import. Please do not interrupt the process.<br />
<br />
== Mac Sharing Your Calendar/Mailbox to Another User ==<br />
#With '''Microsoft Outlook''' open, go to the menu bar at the top of the screen and choose '''Outlook''' and then choose '''Preferences'''.<br />
#Click the account that you want to add a delegate to, choose '''Advanced''', and then choose '''Delegates'''.<br />
#In this view, you should be able to see '''Delegates who can act on my behalf''' and '''People I am a delegate for'''.<br />
#To share items with a user, Click the '''plus''' icon to the bottom left of '''Delegates who can act on my behalf'''.<br />
#In the Choose a Person box that appears, search for the name of the person you would like to share items with, then Click '''their name''' and Click '''Add'''.<br />
#The next box that appears will allow you to set fairly granular permissions for that specific user.<br />
#These permissions include access to:<br />
##Calendar<br />
##Tasks<br />
##Inbox<br />
##Contacts<br />
##Notes<br />
#Depending on your relationship with the person you’re sharing these items with, you will want to choose one of the following levels of access for each item:<br />
##'''None'''– This person has no access to this item.<br />
##'''Reviewer'''– Can read items. Cannot add items.<br />
##'''Author'''– Can both read and create items<br />
##'''Editor'''– Can read, create, and modify items.Editor access is almost full access. '''Please be careful who you grant this level of access to'''.<br />
##From this screen, you can also select to choose if your delegates should receive your '''meeting invites for you''', if that delegate can see items you mark as '''private''' (this is off by default), and there is also a check box that asks if you would like to email a '''permissions summary''' to this person to let them know that they have been granted permission to your items.<br />
#Once you have set your permissions, Click '''OK''' to finish.<br />
#If you would like to edit permissions after the initial setting, Click the '''cog icon''' to the bottom right of the '''delegated who can act on my behalf''' box.<br />
#When you’re finished, Click '''OK''' to apply delegate settings.<br />
<br />
<br />
== Mac Accessing Shared Mailboxes/Calendar ==<br />
'''It is first necessary to ensure that the owner of the mailbox you’re accessing has shared their mailbox to you. Those instructions can be found above'''.<br />
#With '''Microsoft Outlook''' open, Choose '''File''' and then Choose '''Open''' and Choose '''Other User’s Folder''' from the menu bar.<br />
#In the search box that appears, type the '''full email address'''. For example, '''Techsupport@winona.edu'''.<br />
#Once the search results have populated, Choose the type of mailbox you are accessing.<br />
##If you are accessing another person’s email inbox (If you are a delegate for their mail) leave the folder type as Inbox.<br />
##If you are accessing a shared calendar change the folder type to Calendar.<br />
##If you are accessing someone’s shared Address Book, change the folder type to that.<br />
#Once you’ve made your selection it will tell you it’s checking permissions. If you have permissions to that item, it will populate in your Outlook.<br />
#When Outlook performs the initial sync of this data you may see a popup that says '''Outlook was redirected to the server… to get new settings for your account…''' Check the box that says to '''Always use my response for this server''' then hit '''Allow'''.<br />
#After that in a few moments you should see your items begin to appear.<br />
#If you would like to check whose items you have access to, follow these steps:<br />
##With '''Microsoft Outlook''' open, Then go to the '''menu bar''' at the top of the screen and choose '''Outlook''' then '''Preferences''' after that Choose '''Accounts''' from their choose '''Advanced''' and choose '''Delegates'''.<br />
##In this view, you should be able to see '''Delegates who can act on my behalf''' and '''People I am a delegate for'''.<br />
##To see whose items you have access to, look for the names in the '''People I am a delegate for''' box.<br />
##If you believe you should have access to items that you are missing, try to add in the name of the person you delegate for.<br />
##To do this, click the '''plus icon''' to the bottom left of '''People I am a delegate for'''.<br />
##In the Choose a '''Person''' box that appears, search for the name of the person whose items you must access, then Click their '''name''' and Click '''Add'''.<br />
##When you’re finished, Click '''OK''' to apply delegate settings. <br />
##If you have rights to the items of that user, they should begin to populate shortly.<br />
<br />
==Outlook Contact Lists==<br />
During the O365 migration, your contacts and contact lists should transfer over. If you have large contact lists that would be extremely hard to recreate it is a good idea to also back these up in case of unforeseen problems during the migration. <br />
[https://support.office.com/en-us/article/Export-contacts-from-Outlook-10f09abd-643c-4495-bb80-543714eca73f#ID0EAABAAA=2016,_2013 Export Contacts from Outlook 2016] or <br />
[https://support.office.com/en-us/article/Export-contacts-from-Outlook-10f09abd-643c-4495-bb80-543714eca73f#ID0EAABAAA=2010 Export Contacts from Outlook 2010]<br />
<br />
==How do I get help?==<br />
If you have any questions or problems, contact the {{TSC}}.<br />
<br />
==Related articles==<br />
*[[Microsoft Office 365 migration]]<br />
<br />
[[category: Microsoft Office 365 migration]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Reconfigure_your_Shared_mailboxes,_rules_and_archived_email_folders&diff=50799Reconfigure your Shared mailboxes, rules and archived email folders2017-07-20T19:14:31Z<p>AmHossain14: /* Mac Accessing Shared Mailboxes/Calendar */</p>
<hr />
<div>{{TOC_Float_Right}}<br />
==About this article==<br />
This article gives you instruction on what you may need to back up in Outlook before for the Microsoft Office 365 migration to the Minnesota State system.<br />
==Signature Files and Quick Parts==<br />
Note: This procedure works for Office 2016 and 2013 on a PC<br />
<br />
===Copy email signature file and Quick Parts (PCs)===<br />
# Close Outlook<br />
# Because the '''Signatures''' folder is a hidden folder, the easiest way to open the folder is to go to the Start Menu and use the Search (the icon that looks like a magnifying glass). <br />
# Type in: '''c:\users\yourStarID\appdata\roaming\Microsoft\Signatures''' <br />
# Copy all of the files in this Signatures folder<br />
# Create a folder in your Documents folder called Signatures and paste all of the files into this folder<br />
# Quick Parts are located in '''c:\users\yourStarID\appdata\roaming\Microsoft\Templates''' <br />
# Create a folder and paste all the Templates files in that folder.<br />
<br />
===Import Signature file and Quick Parts (PCs) ===<br />
# Close Outlook<br />
# Find the folder that you backed up your Signature files to <br />
# Copy all of these files <br />
# Open the hidden folder by going to the Start Menu and use the Search<br />
# Type in: '''c:\users\yourStarID\APPDATA\Roaming\Microsoft\Signatures''' <br />
# Paste all the backed up files into the Signatures folder<br />
# Do the same for the Templates folder if you copied this folder for your Quick Parts.<br />
<br />
===Copy email signature file (Mac) ===<br />
*In the Finder go to <br />
/Users/starid/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data/Signatures<br />
*Copy all files in the Signatures folder and store them in a backup folder<br />
<br />
===Import Signature file (Mac) ===<br />
*Copy all the signature files that you backed to the following folder: <br />
/Users/starid/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data/Signatures<br />
<br />
==PC Outlook Rules==<br />
A Rule in Outlook is a series of steps you set up to automatically take specific actions on email messages as they are received. <br />
===Steps to backup Outlook rules=== <br />
# Click the '''File''' tab. <br />
# Click '''Manage Rules & Alerts'''.<br />
# Click '''Options'''. Note: All the rules listed here will be backed up, not just the selected rules. <br />
# Click '''Export Rules'''.<br />
# In the '''File name''' box, type the path and file name for the set of rules that you want to export. (i.e. OutlookRules.rwz)<br />
# Click '''Save'''. <br />
Once you've exported your rules file, click "OK" on both the "Options" and "Rules and Alerts" dialog boxes to return to the main Mail screen.<br />
<br />
===Steps to import Outlook rules===<br />
# Click the '''File''' tab. <br />
# Click '''Manage Rules & Alerts'''.<br />
# Click '''Options'''.<br />
# Click '''Import Rules'''. <br />
# The "Import Rules from" dialog box displays. Navigate to the folder in which you saves your rules backup file, select the .rwz file, and then click '''Open'''. <br />
# You will notice the screen behind the Option windows will fill up with your custom rules. <br />
# Click '''OK'''<br />
If you checked email before importing your rules, you can run your rules now on the email you've received. To do this, click '''Run Rules Now''' on the toolbar above the list of rules on the "Rules and Alerts" dialog box. <br />
# Click '''Select All'''<br />
<br />
==PC Outlook Junk Email Filter lists==<br />
<br />
The Outlook Junk Email Filter checks the sender of every incoming message against lists of email addresses and Internet domains. Under the Junk Email Options you can define "Safe Sender, Safe Recipients and Blocked Senders" <br />
<br />
===Export addresses from the Junk Email Filter Lists===<br />
You can export your Outlook Junk Email Filter lists as a text (.txt) file. <br />
<br />
# Open an email<br />
# Click the '''Message''' tab. <br />
# In the '''Delete''' group, click '''Junk''', and then click '''Junk Email Options'''<br />
# For each of these tabs '''Safe Senders, Safe Recipients, or Blocked Senders''', click '''Export to File.'''<br />
# Select where you want to save the file. <br />
# In the '''File name''' box, enter a name for the file. <br />
# Click '''Save'''<br />
<br />
===Import e-mail addresses into your Junk E-mail Filter Lists===<br />
# Open an email<br />
# Click the '''Message''' tab. <br />
# In the '''Delete''' group, click '''Junk''', and then click '''Junk Email Options'''<br />
# For each of these tabs '''Safe Senders, Safe Recipients, or Blocked Senders''', click '''Import from File.'''<br />
<br />
== Mac Export and Import Outlook Archive==<br />
=== How to Export on Mac ===<br />
#With '''Microsoft Outlook open''' choose '''File'''.<br />
#Choose '''Export''' from the menu bar.<br />
#'''Check''' all boxes and click '''continue'''.<br />
#Choose a location to store your Outlook for Mac Archive<br />
If you have a significant amount of email or calendar events, this backup can take upwards of ten minutes. You will be unable to use Outlook during the backup. Please do not interrupt the process.The file it creates may be larger than 1GB in size. Our test case created a 2.68GB file and it took roughly ten minutes to complete. Your results may vary.<br />
===How to Import on Mac===<br />
#With '''Microsoft Outlook open''' choose '''File'''.<br />
#Choose '''Export''' from the menu bar.<br />
#Navigate to the location of your '''Outlook for Mac Archive.olm file''' then click '''Import'''<br />
If you have a significant amount of email or calendar events, this import can take upwards of ten minutes. You will be unable to use Outlook during the import. Please do not interrupt the process.<br />
<br />
== Mac Sharing Your Calendar/Mailbox to Another User ==<br />
#With '''Microsoft Outlook''' open, go to the menu bar at the top of the screen and choose '''Outlook''' and then choose '''Preferences'''.<br />
#Click the account that you want to add a delegate to, choose '''Advanced''', and then choose '''Delegates'''.<br />
#In this view, you should be able to see '''Delegates who can act on my behalf''' and '''People I am a delegate for'''.<br />
#To share items with a user, Click the '''plus''' icon to the bottom left of '''Delegates who can act on my behalf'''.<br />
#In the Choose a Person box that appears, search for the name of the person you would like to share items with, then Click '''their name''' and Click '''Add'''.<br />
#The next box that appears will allow you to set fairly granular permissions for that specific user.<br />
#These permissions include access to:<br />
##Calendar<br />
##Tasks<br />
##Inbox<br />
##Contacts<br />
##Notes<br />
#Depending on your relationship with the person you’re sharing these items with, you will want to choose one of the following levels of access for each item:<br />
##'''None'''– This person has no access to this item.<br />
##'''Reviewer'''– Can read items. Cannot add items.<br />
##'''Author'''– Can both read and create items<br />
##'''Editor'''– Can read, create, and modify items.Editor access is almost full access. '''Please be careful who you grant this level of access to'''.<br />
##From this screen, you can also select to choose if your delegates should receive your '''meeting invites for you''', if that delegate can see items you mark as '''private''' (this is off by default), and there is also a check box that asks if you would like to email a '''permissions summary''' to this person to let them know that they have been granted permission to your items.<br />
#Once you have set your permissions, Click '''OK''' to finish.<br />
#If you would like to edit permissions after the initial setting, Click the '''cog icon''' to the bottom right of the '''delegated who can act on my behalf''' box.<br />
#When you’re finished, Click '''OK''' to apply delegate settings.<br />
<br />
<br />
== Mac Accessing Shared Mailboxes/Calendar ==<br />
'''It is first necessary to ensure that the owner of the mailbox you’re accessing has shared their mailbox to you. Those instructions can be found above'''.<br />
#With '''Microsoft Outlook''' open, Choose '''File''' and then Choose '''Open''' and Choose '''Other User’s Folder''' from the menu bar.<br />
#In the search box that appears, type the '''full email address'''. For example, '''Techsupport@winona.edu'''.<br />
#Once the search results have populated, Choose the type of mailbox you are accessing.<br />
##If you are accessing another person’s email inbox (If you are a delegate for their mail) leave the folder type as Inbox.<br />
##If you are accessing a shared calendar change the folder type to Calendar.<br />
##If you are accessing someone’s shared Address Book, change the folder type to that.<br />
#Once you’ve made your selection it will tell you it’s checking permissions. If you have permissions to that item, it will populate in your Outlook.<br />
#When Outlook performs the initial sync of this data you may see a popup that says '''Outlook was redirected to the server… to get new settings for your account…''' Check the box that says to '''Always use my response for this server''' then hit Allow.<br />
#After that in a few moments you should see your items begin to appear.<br />
#If you would like to check whose items you have access to, follow these steps:<br />
##With '''Microsoft Outlook''' open, Then go to the '''menu bar''' at the top of the screen and choose '''Outlook''' then '''Preferences''' after that Choose '''Accounts''' from their choose '''Advanced''' and choose '''Delegates'''.<br />
##In this view, you should be able to see '''Delegates who can act on my behalf''' and '''People I am a delegate for'''.<br />
##To see whose items you have access to, look for the names in the '''People I am a delegate for''' box.<br />
##If you believe you should have access to items that you are missing, try to add in the name of the person you delegate for.<br />
##To do this, click the '''plus icon''' to the bottom left of '''People I am a delegate for'''.<br />
##In the Choose a '''Person''' box that appears, search for the name of the person whose items you must access, then Click their '''name''' and Click '''Add'''.<br />
##When you’re finished, Click '''OK''' to apply delegate settings. <br />
##If you have rights to the items of that user, they should begin to populate shortly.<br />
<br />
==Outlook Contact Lists==<br />
During the O365 migration, your contacts and contact lists should transfer over. If you have large contact lists that would be extremely hard to recreate it is a good idea to also back these up in case of unforeseen problems during the migration. <br />
[https://support.office.com/en-us/article/Export-contacts-from-Outlook-10f09abd-643c-4495-bb80-543714eca73f#ID0EAABAAA=2016,_2013 Export Contacts from Outlook 2016] or <br />
[https://support.office.com/en-us/article/Export-contacts-from-Outlook-10f09abd-643c-4495-bb80-543714eca73f#ID0EAABAAA=2010 Export Contacts from Outlook 2010]<br />
<br />
==How do I get help?==<br />
If you have any questions or problems, contact the {{TSC}}.<br />
<br />
==Related articles==<br />
*[[Microsoft Office 365 migration]]<br />
<br />
[[category: Microsoft Office 365 migration]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Reconfigure_your_Shared_mailboxes,_rules_and_archived_email_folders&diff=50798Reconfigure your Shared mailboxes, rules and archived email folders2017-07-20T19:12:03Z<p>AmHossain14: /* Accessing Shared Mailboxes / Calendar */</p>
<hr />
<div>{{TOC_Float_Right}}<br />
==About this article==<br />
This article gives you instruction on what you may need to back up in Outlook before for the Microsoft Office 365 migration to the Minnesota State system.<br />
==Signature Files and Quick Parts==<br />
Note: This procedure works for Office 2016 and 2013 on a PC<br />
<br />
===Copy email signature file and Quick Parts (PCs)===<br />
# Close Outlook<br />
# Because the '''Signatures''' folder is a hidden folder, the easiest way to open the folder is to go to the Start Menu and use the Search (the icon that looks like a magnifying glass). <br />
# Type in: '''c:\users\yourStarID\appdata\roaming\Microsoft\Signatures''' <br />
# Copy all of the files in this Signatures folder<br />
# Create a folder in your Documents folder called Signatures and paste all of the files into this folder<br />
# Quick Parts are located in '''c:\users\yourStarID\appdata\roaming\Microsoft\Templates''' <br />
# Create a folder and paste all the Templates files in that folder.<br />
<br />
===Import Signature file and Quick Parts (PCs) ===<br />
# Close Outlook<br />
# Find the folder that you backed up your Signature files to <br />
# Copy all of these files <br />
# Open the hidden folder by going to the Start Menu and use the Search<br />
# Type in: '''c:\users\yourStarID\APPDATA\Roaming\Microsoft\Signatures''' <br />
# Paste all the backed up files into the Signatures folder<br />
# Do the same for the Templates folder if you copied this folder for your Quick Parts.<br />
<br />
===Copy email signature file (Mac) ===<br />
*In the Finder go to <br />
/Users/starid/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data/Signatures<br />
*Copy all files in the Signatures folder and store them in a backup folder<br />
<br />
===Import Signature file (Mac) ===<br />
*Copy all the signature files that you backed to the following folder: <br />
/Users/starid/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data/Signatures<br />
<br />
==PC Outlook Rules==<br />
A Rule in Outlook is a series of steps you set up to automatically take specific actions on email messages as they are received. <br />
===Steps to backup Outlook rules=== <br />
# Click the '''File''' tab. <br />
# Click '''Manage Rules & Alerts'''.<br />
# Click '''Options'''. Note: All the rules listed here will be backed up, not just the selected rules. <br />
# Click '''Export Rules'''.<br />
# In the '''File name''' box, type the path and file name for the set of rules that you want to export. (i.e. OutlookRules.rwz)<br />
# Click '''Save'''. <br />
Once you've exported your rules file, click "OK" on both the "Options" and "Rules and Alerts" dialog boxes to return to the main Mail screen.<br />
<br />
===Steps to import Outlook rules===<br />
# Click the '''File''' tab. <br />
# Click '''Manage Rules & Alerts'''.<br />
# Click '''Options'''.<br />
# Click '''Import Rules'''. <br />
# The "Import Rules from" dialog box displays. Navigate to the folder in which you saves your rules backup file, select the .rwz file, and then click '''Open'''. <br />
# You will notice the screen behind the Option windows will fill up with your custom rules. <br />
# Click '''OK'''<br />
If you checked email before importing your rules, you can run your rules now on the email you've received. To do this, click '''Run Rules Now''' on the toolbar above the list of rules on the "Rules and Alerts" dialog box. <br />
# Click '''Select All'''<br />
<br />
==PC Outlook Junk Email Filter lists==<br />
<br />
The Outlook Junk Email Filter checks the sender of every incoming message against lists of email addresses and Internet domains. Under the Junk Email Options you can define "Safe Sender, Safe Recipients and Blocked Senders" <br />
<br />
===Export addresses from the Junk Email Filter Lists===<br />
You can export your Outlook Junk Email Filter lists as a text (.txt) file. <br />
<br />
# Open an email<br />
# Click the '''Message''' tab. <br />
# In the '''Delete''' group, click '''Junk''', and then click '''Junk Email Options'''<br />
# For each of these tabs '''Safe Senders, Safe Recipients, or Blocked Senders''', click '''Export to File.'''<br />
# Select where you want to save the file. <br />
# In the '''File name''' box, enter a name for the file. <br />
# Click '''Save'''<br />
<br />
===Import e-mail addresses into your Junk E-mail Filter Lists===<br />
# Open an email<br />
# Click the '''Message''' tab. <br />
# In the '''Delete''' group, click '''Junk''', and then click '''Junk Email Options'''<br />
# For each of these tabs '''Safe Senders, Safe Recipients, or Blocked Senders''', click '''Import from File.'''<br />
<br />
== Mac Export and Import Outlook Archive==<br />
=== How to Export on Mac ===<br />
#With '''Microsoft Outlook open''' choose '''File'''.<br />
#Choose '''Export''' from the menu bar.<br />
#'''Check''' all boxes and click '''continue'''.<br />
#Choose a location to store your Outlook for Mac Archive<br />
If you have a significant amount of email or calendar events, this backup can take upwards of ten minutes. You will be unable to use Outlook during the backup. Please do not interrupt the process.The file it creates may be larger than 1GB in size. Our test case created a 2.68GB file and it took roughly ten minutes to complete. Your results may vary.<br />
===How to Import on Mac===<br />
#With '''Microsoft Outlook open''' choose '''File'''.<br />
#Choose '''Export''' from the menu bar.<br />
#Navigate to the location of your '''Outlook for Mac Archive.olm file''' then click '''Import'''<br />
If you have a significant amount of email or calendar events, this import can take upwards of ten minutes. You will be unable to use Outlook during the import. Please do not interrupt the process.<br />
<br />
== Mac Sharing Your Calendar/Mailbox to Another User ==<br />
#With '''Microsoft Outlook''' open, go to the menu bar at the top of the screen and choose '''Outlook''' and then choose '''Preferences'''.<br />
#Click the account that you want to add a delegate to, choose '''Advanced''', and then choose '''Delegates'''.<br />
#In this view, you should be able to see '''Delegates who can act on my behalf''' and '''People I am a delegate for'''.<br />
#To share items with a user, Click the '''plus''' icon to the bottom left of '''Delegates who can act on my behalf'''.<br />
#In the Choose a Person box that appears, search for the name of the person you would like to share items with, then Click '''their name''' and Click '''Add'''.<br />
#The next box that appears will allow you to set fairly granular permissions for that specific user.<br />
#These permissions include access to:<br />
##Calendar<br />
##Tasks<br />
##Inbox<br />
##Contacts<br />
##Notes<br />
#Depending on your relationship with the person you’re sharing these items with, you will want to choose one of the following levels of access for each item:<br />
##'''None'''– This person has no access to this item.<br />
##'''Reviewer'''– Can read items. Cannot add items.<br />
##'''Author'''– Can both read and create items<br />
##'''Editor'''– Can read, create, and modify items.Editor access is almost full access. '''Please be careful who you grant this level of access to'''.<br />
##From this screen, you can also select to choose if your delegates should receive your '''meeting invites for you''', if that delegate can see items you mark as '''private''' (this is off by default), and there is also a check box that asks if you would like to email a '''permissions summary''' to this person to let them know that they have been granted permission to your items.<br />
#Once you have set your permissions, Click '''OK''' to finish.<br />
#If you would like to edit permissions after the initial setting, Click the '''cog icon''' to the bottom right of the '''delegated who can act on my behalf''' box.<br />
#When you’re finished, Click '''OK''' to apply delegate settings.<br />
<br />
<br />
== Mac Accessing Shared Mailboxes/Calendar ==<br />
'''It is first necessary to ensure that the owner of the mailbox you’re accessing has shared their mailbox to you. Those instructions can be found above'''.<br />
#With '''Microsoft Outlook''' open, Choose '''File''' and then Choose '''Open''' and Choose '''Other User’s Folder''' from the menu bar.<br />
#In the search box that appears, type the '''full email address'''. For example, '''Techsupport@winona.edu'''.<br />
#Once the search results have populated, Choose the type of mailbox you are accessing.<br />
##If you are accessing another person’s email inbox (If you are a delegate for their mail) leave the folder type as Inbox.<br />
##If you are accessing a shared calendar change the folder type to Calendar.<br />
##If you are accessing someone’s shared Address Book, change the folder type to that.<br />
#Once you’ve made your selection it will tell you it’s checking permissions. If you have permissions to that item, it will populate in your Outlook.<br />
#When Outlook performs the initial sync of this data you may see a popup that says “Outlook was redirected to the server… to get new settings for your account…” Check the box that says to “Always use my response for this server” then hit Allow.<br />
#After that in a few moments you should see your items begin to appear.<br />
#If you would like to check whose items you have access to, follow these steps:<br />
##With '''Microsoft Outlook''' open, Then go to the '''menu bar''' at the top of the screen and choose '''Outlook''' then '''Preferences''' after that Choose '''Accounts''' from their choose '''Advanced''' and choose '''Delegates'''.<br />
##In this view, you should be able to see '''Delegates who can act on my behalf''' and '''People I am a delegate for'''.<br />
##To see whose items you have access to, look for the names in the '''People I am a delegate for''' box.<br />
##If you believe you should have access to items that you are missing, try to add in the name of the person you delegate for.<br />
##To do this, click the '''plus icon''' to the bottom left of '''People I am a delegate for'''.<br />
##In the Choose a '''Person''' box that appears, search for the name of the person whose items you must access, then Click their '''name''' and Click '''Add'''.<br />
##When you’re finished, Click '''OK''' to apply delegate settings. <br />
##If you have rights to the items of that user, they should begin to populate shortly.<br />
<br />
==Outlook Contact Lists==<br />
During the O365 migration, your contacts and contact lists should transfer over. If you have large contact lists that would be extremely hard to recreate it is a good idea to also back these up in case of unforeseen problems during the migration. <br />
[https://support.office.com/en-us/article/Export-contacts-from-Outlook-10f09abd-643c-4495-bb80-543714eca73f#ID0EAABAAA=2016,_2013 Export Contacts from Outlook 2016] or <br />
[https://support.office.com/en-us/article/Export-contacts-from-Outlook-10f09abd-643c-4495-bb80-543714eca73f#ID0EAABAAA=2010 Export Contacts from Outlook 2010]<br />
<br />
==How do I get help?==<br />
If you have any questions or problems, contact the {{TSC}}.<br />
<br />
==Related articles==<br />
*[[Microsoft Office 365 migration]]<br />
<br />
[[category: Microsoft Office 365 migration]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Reconfigure_your_Shared_mailboxes,_rules_and_archived_email_folders&diff=50797Reconfigure your Shared mailboxes, rules and archived email folders2017-07-20T19:10:08Z<p>AmHossain14: /* Accessing Shared Mailboxes / Calendar */</p>
<hr />
<div>{{TOC_Float_Right}}<br />
==About this article==<br />
This article gives you instruction on what you may need to back up in Outlook before for the Microsoft Office 365 migration to the Minnesota State system.<br />
==Signature Files and Quick Parts==<br />
Note: This procedure works for Office 2016 and 2013 on a PC<br />
<br />
===Copy email signature file and Quick Parts (PCs)===<br />
# Close Outlook<br />
# Because the '''Signatures''' folder is a hidden folder, the easiest way to open the folder is to go to the Start Menu and use the Search (the icon that looks like a magnifying glass). <br />
# Type in: '''c:\users\yourStarID\appdata\roaming\Microsoft\Signatures''' <br />
# Copy all of the files in this Signatures folder<br />
# Create a folder in your Documents folder called Signatures and paste all of the files into this folder<br />
# Quick Parts are located in '''c:\users\yourStarID\appdata\roaming\Microsoft\Templates''' <br />
# Create a folder and paste all the Templates files in that folder.<br />
<br />
===Import Signature file and Quick Parts (PCs) ===<br />
# Close Outlook<br />
# Find the folder that you backed up your Signature files to <br />
# Copy all of these files <br />
# Open the hidden folder by going to the Start Menu and use the Search<br />
# Type in: '''c:\users\yourStarID\APPDATA\Roaming\Microsoft\Signatures''' <br />
# Paste all the backed up files into the Signatures folder<br />
# Do the same for the Templates folder if you copied this folder for your Quick Parts.<br />
<br />
===Copy email signature file (Mac) ===<br />
*In the Finder go to <br />
/Users/starid/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data/Signatures<br />
*Copy all files in the Signatures folder and store them in a backup folder<br />
<br />
===Import Signature file (Mac) ===<br />
*Copy all the signature files that you backed to the following folder: <br />
/Users/starid/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data/Signatures<br />
<br />
==PC Outlook Rules==<br />
A Rule in Outlook is a series of steps you set up to automatically take specific actions on email messages as they are received. <br />
===Steps to backup Outlook rules=== <br />
# Click the '''File''' tab. <br />
# Click '''Manage Rules & Alerts'''.<br />
# Click '''Options'''. Note: All the rules listed here will be backed up, not just the selected rules. <br />
# Click '''Export Rules'''.<br />
# In the '''File name''' box, type the path and file name for the set of rules that you want to export. (i.e. OutlookRules.rwz)<br />
# Click '''Save'''. <br />
Once you've exported your rules file, click "OK" on both the "Options" and "Rules and Alerts" dialog boxes to return to the main Mail screen.<br />
<br />
===Steps to import Outlook rules===<br />
# Click the '''File''' tab. <br />
# Click '''Manage Rules & Alerts'''.<br />
# Click '''Options'''.<br />
# Click '''Import Rules'''. <br />
# The "Import Rules from" dialog box displays. Navigate to the folder in which you saves your rules backup file, select the .rwz file, and then click '''Open'''. <br />
# You will notice the screen behind the Option windows will fill up with your custom rules. <br />
# Click '''OK'''<br />
If you checked email before importing your rules, you can run your rules now on the email you've received. To do this, click '''Run Rules Now''' on the toolbar above the list of rules on the "Rules and Alerts" dialog box. <br />
# Click '''Select All'''<br />
<br />
==PC Outlook Junk Email Filter lists==<br />
<br />
The Outlook Junk Email Filter checks the sender of every incoming message against lists of email addresses and Internet domains. Under the Junk Email Options you can define "Safe Sender, Safe Recipients and Blocked Senders" <br />
<br />
===Export addresses from the Junk Email Filter Lists===<br />
You can export your Outlook Junk Email Filter lists as a text (.txt) file. <br />
<br />
# Open an email<br />
# Click the '''Message''' tab. <br />
# In the '''Delete''' group, click '''Junk''', and then click '''Junk Email Options'''<br />
# For each of these tabs '''Safe Senders, Safe Recipients, or Blocked Senders''', click '''Export to File.'''<br />
# Select where you want to save the file. <br />
# In the '''File name''' box, enter a name for the file. <br />
# Click '''Save'''<br />
<br />
===Import e-mail addresses into your Junk E-mail Filter Lists===<br />
# Open an email<br />
# Click the '''Message''' tab. <br />
# In the '''Delete''' group, click '''Junk''', and then click '''Junk Email Options'''<br />
# For each of these tabs '''Safe Senders, Safe Recipients, or Blocked Senders''', click '''Import from File.'''<br />
<br />
== Mac Export and Import Outlook Archive==<br />
=== How to Export on Mac ===<br />
#With '''Microsoft Outlook open''' choose '''File'''.<br />
#Choose '''Export''' from the menu bar.<br />
#'''Check''' all boxes and click '''continue'''.<br />
#Choose a location to store your Outlook for Mac Archive<br />
If you have a significant amount of email or calendar events, this backup can take upwards of ten minutes. You will be unable to use Outlook during the backup. Please do not interrupt the process.The file it creates may be larger than 1GB in size. Our test case created a 2.68GB file and it took roughly ten minutes to complete. Your results may vary.<br />
===How to Import on Mac===<br />
#With '''Microsoft Outlook open''' choose '''File'''.<br />
#Choose '''Export''' from the menu bar.<br />
#Navigate to the location of your '''Outlook for Mac Archive.olm file''' then click '''Import'''<br />
If you have a significant amount of email or calendar events, this import can take upwards of ten minutes. You will be unable to use Outlook during the import. Please do not interrupt the process.<br />
<br />
== Mac Sharing Your Calendar/Mailbox to Another User ==<br />
#With '''Microsoft Outlook''' open, go to the menu bar at the top of the screen and choose '''Outlook''' and then choose '''Preferences'''.<br />
#Click the account that you want to add a delegate to, choose '''Advanced''', and then choose '''Delegates'''.<br />
#In this view, you should be able to see '''Delegates who can act on my behalf''' and '''People I am a delegate for'''.<br />
#To share items with a user, Click the '''plus''' icon to the bottom left of '''Delegates who can act on my behalf'''.<br />
#In the Choose a Person box that appears, search for the name of the person you would like to share items with, then Click '''their name''' and Click '''Add'''.<br />
#The next box that appears will allow you to set fairly granular permissions for that specific user.<br />
#These permissions include access to:<br />
##Calendar<br />
##Tasks<br />
##Inbox<br />
##Contacts<br />
##Notes<br />
#Depending on your relationship with the person you’re sharing these items with, you will want to choose one of the following levels of access for each item:<br />
##'''None'''– This person has no access to this item.<br />
##'''Reviewer'''– Can read items. Cannot add items.<br />
##'''Author'''– Can both read and create items<br />
##'''Editor'''– Can read, create, and modify items.Editor access is almost full access. '''Please be careful who you grant this level of access to'''.<br />
##From this screen, you can also select to choose if your delegates should receive your '''meeting invites for you''', if that delegate can see items you mark as '''private''' (this is off by default), and there is also a check box that asks if you would like to email a '''permissions summary''' to this person to let them know that they have been granted permission to your items.<br />
#Once you have set your permissions, Click '''OK''' to finish.<br />
#If you would like to edit permissions after the initial setting, Click the '''cog icon''' to the bottom right of the '''delegated who can act on my behalf''' box.<br />
#When you’re finished, Click '''OK''' to apply delegate settings.<br />
<br />
<br />
== Accessing Shared Mailboxes / Calendar ==<br />
'''It is first necessary to ensure that the owner of the mailbox you’re accessing has shared their mailbox to you. Those instructions can be found above'''.<br />
#With '''Microsoft Outlook''' open, Choose '''File''' and then Choose '''Open''' and Choose '''Other User’s Folder''' from the menu bar.<br />
#In the search box that appears, type the '''full email address'''. For example, '''Techsupport@winona.edu'''.<br />
#Once the search results have populated, Choose the type of mailbox you are accessing.<br />
##If you are accessing another person’s email inbox (If you are a delegate for their mail) leave the folder type as Inbox.<br />
##If you are accessing a shared calendar change the folder type to Calendar.<br />
##If you are accessing someone’s shared Address Book, change the folder type to that.<br />
#Once you’ve made your selection it will tell you it’s checking permissions. If you have permissions to that item, it will populate in your Outlook.<br />
#When Outlook performs the initial sync of this data you may see a popup that says “Outlook was redirected to the server… to get new settings for your account…” Check the box that says to “Always use my response for this server” then hit Allow.<br />
#After that in a few moments you should see your items begin to appear.<br />
#If you would like to check whose items you have access to, follow these steps:<br />
##With '''Microsoft Outlook''' open, Then go to the '''menu bar''' at the top of the screen and choose '''Outlook''' then '''Preferences''' after that Choose '''Accounts''' from their choose '''Advanced''' and choose '''Delegates'''.<br />
##In this view, you should be able to see '''Delegates who can act on my behalf''' and '''People I am a delegate for'''.<br />
##To see whose items you have access to, look for the names in the '''People I am a delegate for''' box.<br />
##If you believe you should have access to items that you are missing, try to add in the name of the person you delegate for.<br />
##To do this, click the '''plus icon''' to the bottom left of '''People I am a delegate for'''.<br />
##In the Choose a '''Person''' box that appears, search for the name of the person whose items you must access, then Click their '''name''' and Click '''Add'''.<br />
##When you’re finished, Click '''OK''' to apply delegate settings. <br />
##If you have rights to the items of that user, they should begin to populate shortly.<br />
<br />
==Outlook Contact Lists==<br />
During the O365 migration, your contacts and contact lists should transfer over. If you have large contact lists that would be extremely hard to recreate it is a good idea to also back these up in case of unforeseen problems during the migration. <br />
[https://support.office.com/en-us/article/Export-contacts-from-Outlook-10f09abd-643c-4495-bb80-543714eca73f#ID0EAABAAA=2016,_2013 Export Contacts from Outlook 2016] or <br />
[https://support.office.com/en-us/article/Export-contacts-from-Outlook-10f09abd-643c-4495-bb80-543714eca73f#ID0EAABAAA=2010 Export Contacts from Outlook 2010]<br />
<br />
==How do I get help?==<br />
If you have any questions or problems, contact the {{TSC}}.<br />
<br />
==Related articles==<br />
*[[Microsoft Office 365 migration]]<br />
<br />
[[category: Microsoft Office 365 migration]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Reconfigure_your_Shared_mailboxes,_rules_and_archived_email_folders&diff=50796Reconfigure your Shared mailboxes, rules and archived email folders2017-07-20T19:09:13Z<p>AmHossain14: /* Accessing Shared Mailboxes / Calendar */</p>
<hr />
<div>{{TOC_Float_Right}}<br />
==About this article==<br />
This article gives you instruction on what you may need to back up in Outlook before for the Microsoft Office 365 migration to the Minnesota State system.<br />
==Signature Files and Quick Parts==<br />
Note: This procedure works for Office 2016 and 2013 on a PC<br />
<br />
===Copy email signature file and Quick Parts (PCs)===<br />
# Close Outlook<br />
# Because the '''Signatures''' folder is a hidden folder, the easiest way to open the folder is to go to the Start Menu and use the Search (the icon that looks like a magnifying glass). <br />
# Type in: '''c:\users\yourStarID\appdata\roaming\Microsoft\Signatures''' <br />
# Copy all of the files in this Signatures folder<br />
# Create a folder in your Documents folder called Signatures and paste all of the files into this folder<br />
# Quick Parts are located in '''c:\users\yourStarID\appdata\roaming\Microsoft\Templates''' <br />
# Create a folder and paste all the Templates files in that folder.<br />
<br />
===Import Signature file and Quick Parts (PCs) ===<br />
# Close Outlook<br />
# Find the folder that you backed up your Signature files to <br />
# Copy all of these files <br />
# Open the hidden folder by going to the Start Menu and use the Search<br />
# Type in: '''c:\users\yourStarID\APPDATA\Roaming\Microsoft\Signatures''' <br />
# Paste all the backed up files into the Signatures folder<br />
# Do the same for the Templates folder if you copied this folder for your Quick Parts.<br />
<br />
===Copy email signature file (Mac) ===<br />
*In the Finder go to <br />
/Users/starid/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data/Signatures<br />
*Copy all files in the Signatures folder and store them in a backup folder<br />
<br />
===Import Signature file (Mac) ===<br />
*Copy all the signature files that you backed to the following folder: <br />
/Users/starid/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data/Signatures<br />
<br />
==PC Outlook Rules==<br />
A Rule in Outlook is a series of steps you set up to automatically take specific actions on email messages as they are received. <br />
===Steps to backup Outlook rules=== <br />
# Click the '''File''' tab. <br />
# Click '''Manage Rules & Alerts'''.<br />
# Click '''Options'''. Note: All the rules listed here will be backed up, not just the selected rules. <br />
# Click '''Export Rules'''.<br />
# In the '''File name''' box, type the path and file name for the set of rules that you want to export. (i.e. OutlookRules.rwz)<br />
# Click '''Save'''. <br />
Once you've exported your rules file, click "OK" on both the "Options" and "Rules and Alerts" dialog boxes to return to the main Mail screen.<br />
<br />
===Steps to import Outlook rules===<br />
# Click the '''File''' tab. <br />
# Click '''Manage Rules & Alerts'''.<br />
# Click '''Options'''.<br />
# Click '''Import Rules'''. <br />
# The "Import Rules from" dialog box displays. Navigate to the folder in which you saves your rules backup file, select the .rwz file, and then click '''Open'''. <br />
# You will notice the screen behind the Option windows will fill up with your custom rules. <br />
# Click '''OK'''<br />
If you checked email before importing your rules, you can run your rules now on the email you've received. To do this, click '''Run Rules Now''' on the toolbar above the list of rules on the "Rules and Alerts" dialog box. <br />
# Click '''Select All'''<br />
<br />
==PC Outlook Junk Email Filter lists==<br />
<br />
The Outlook Junk Email Filter checks the sender of every incoming message against lists of email addresses and Internet domains. Under the Junk Email Options you can define "Safe Sender, Safe Recipients and Blocked Senders" <br />
<br />
===Export addresses from the Junk Email Filter Lists===<br />
You can export your Outlook Junk Email Filter lists as a text (.txt) file. <br />
<br />
# Open an email<br />
# Click the '''Message''' tab. <br />
# In the '''Delete''' group, click '''Junk''', and then click '''Junk Email Options'''<br />
# For each of these tabs '''Safe Senders, Safe Recipients, or Blocked Senders''', click '''Export to File.'''<br />
# Select where you want to save the file. <br />
# In the '''File name''' box, enter a name for the file. <br />
# Click '''Save'''<br />
<br />
===Import e-mail addresses into your Junk E-mail Filter Lists===<br />
# Open an email<br />
# Click the '''Message''' tab. <br />
# In the '''Delete''' group, click '''Junk''', and then click '''Junk Email Options'''<br />
# For each of these tabs '''Safe Senders, Safe Recipients, or Blocked Senders''', click '''Import from File.'''<br />
<br />
== Mac Export and Import Outlook Archive==<br />
=== How to Export on Mac ===<br />
#With '''Microsoft Outlook open''' choose '''File'''.<br />
#Choose '''Export''' from the menu bar.<br />
#'''Check''' all boxes and click '''continue'''.<br />
#Choose a location to store your Outlook for Mac Archive<br />
If you have a significant amount of email or calendar events, this backup can take upwards of ten minutes. You will be unable to use Outlook during the backup. Please do not interrupt the process.The file it creates may be larger than 1GB in size. Our test case created a 2.68GB file and it took roughly ten minutes to complete. Your results may vary.<br />
===How to Import on Mac===<br />
#With '''Microsoft Outlook open''' choose '''File'''.<br />
#Choose '''Export''' from the menu bar.<br />
#Navigate to the location of your '''Outlook for Mac Archive.olm file''' then click '''Import'''<br />
If you have a significant amount of email or calendar events, this import can take upwards of ten minutes. You will be unable to use Outlook during the import. Please do not interrupt the process.<br />
<br />
== Mac Sharing Your Calendar/Mailbox to Another User ==<br />
#With '''Microsoft Outlook''' open, go to the menu bar at the top of the screen and choose '''Outlook''' and then choose '''Preferences'''.<br />
#Click the account that you want to add a delegate to, choose '''Advanced''', and then choose '''Delegates'''.<br />
#In this view, you should be able to see '''Delegates who can act on my behalf''' and '''People I am a delegate for'''.<br />
#To share items with a user, Click the '''plus''' icon to the bottom left of '''Delegates who can act on my behalf'''.<br />
#In the Choose a Person box that appears, search for the name of the person you would like to share items with, then Click '''their name''' and Click '''Add'''.<br />
#The next box that appears will allow you to set fairly granular permissions for that specific user.<br />
#These permissions include access to:<br />
##Calendar<br />
##Tasks<br />
##Inbox<br />
##Contacts<br />
##Notes<br />
#Depending on your relationship with the person you’re sharing these items with, you will want to choose one of the following levels of access for each item:<br />
##'''None'''– This person has no access to this item.<br />
##'''Reviewer'''– Can read items. Cannot add items.<br />
##'''Author'''– Can both read and create items<br />
##'''Editor'''– Can read, create, and modify items.Editor access is almost full access. '''Please be careful who you grant this level of access to'''.<br />
##From this screen, you can also select to choose if your delegates should receive your '''meeting invites for you''', if that delegate can see items you mark as '''private''' (this is off by default), and there is also a check box that asks if you would like to email a '''permissions summary''' to this person to let them know that they have been granted permission to your items.<br />
#Once you have set your permissions, Click '''OK''' to finish.<br />
#If you would like to edit permissions after the initial setting, Click the '''cog icon''' to the bottom right of the '''delegated who can act on my behalf''' box.<br />
#When you’re finished, Click '''OK''' to apply delegate settings.<br />
<br />
<br />
== Accessing Shared Mailboxes / Calendar ==<br />
'''It is first necessary to ensure that the owner of the mailbox you’re accessing has shared their mailbox to you. Those instructions can be found above'''.<br />
#With '''Microsoft Outlook''' open, Choose '''File''' and then Choose '''Open''' and Choose '''Other User’s Folder''' from the menu bar.<br />
#In the search box that appears, type the '''full email address'''. For example, '''Techsupport@winona.edu'''.<br />
#Once the search results have populated, Choose the type of mailbox you are accessing.<br />
##If you are accessing another person’s email inbox (If you are a delegate for their mail) leave the folder type as Inbox.<br />
##If you are accessing a shared calendar change the folder type to Calendar.<br />
##If you are accessing someone’s shared Address Book, change the folder type to that.<br />
#Once you’ve made your selection it will tell you it’s checking permissions. If you have permissions to that item, it will populate in your Outlook.<br />
#When Outlook performs the initial sync of this data you may see a popup that says “Outlook was redirected to the server… to get new settings for your account…” Check the box that says to “Always use my response for this server” then hit Allow.<br />
#After that in a few moments you should see your items begin to appear.<br />
#If you would like to check whose items you have access to, follow these steps:<br />
##With '''Microsoft Outlook''' open, Then go to the '''menu bar''' at the top of the screen and choose '''Outlook''' then '''Preferences''' after that Choose '''Accounts''' from their choose '''Advanced''' and choose '''Delegates'''.<br />
##In this view, you should be able to see '''Delegates who can act on my behalf''' and '''People I am a delegate for'''.<br />
##To see whose items you have access to, look for the names in the '''People I am a delegate for''' box.<br />
##If you believe you should have access to items that you are missing, try to add in the name of the person you delegate for.<br />
##To do this, click the '''plus icon''' to the bottom left of '''People I am a delegate for'''.<br />
##In the Choose a '''Person''' box that appears, search for the name of the person whose items you must access, then Click their '''name''' and Click '''Add'''.<br />
<br />
==Outlook Contact Lists==<br />
During the O365 migration, your contacts and contact lists should transfer over. If you have large contact lists that would be extremely hard to recreate it is a good idea to also back these up in case of unforeseen problems during the migration. <br />
[https://support.office.com/en-us/article/Export-contacts-from-Outlook-10f09abd-643c-4495-bb80-543714eca73f#ID0EAABAAA=2016,_2013 Export Contacts from Outlook 2016] or <br />
[https://support.office.com/en-us/article/Export-contacts-from-Outlook-10f09abd-643c-4495-bb80-543714eca73f#ID0EAABAAA=2010 Export Contacts from Outlook 2010]<br />
<br />
==How do I get help?==<br />
If you have any questions or problems, contact the {{TSC}}.<br />
<br />
==Related articles==<br />
*[[Microsoft Office 365 migration]]<br />
<br />
[[category: Microsoft Office 365 migration]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Reconfigure_your_Shared_mailboxes,_rules_and_archived_email_folders&diff=50795Reconfigure your Shared mailboxes, rules and archived email folders2017-07-20T19:03:20Z<p>AmHossain14: /* Accessing Shared Mailboxes / Calendar */</p>
<hr />
<div>{{TOC_Float_Right}}<br />
==About this article==<br />
This article gives you instruction on what you may need to back up in Outlook before for the Microsoft Office 365 migration to the Minnesota State system.<br />
==Signature Files and Quick Parts==<br />
Note: This procedure works for Office 2016 and 2013 on a PC<br />
<br />
===Copy email signature file and Quick Parts (PCs)===<br />
# Close Outlook<br />
# Because the '''Signatures''' folder is a hidden folder, the easiest way to open the folder is to go to the Start Menu and use the Search (the icon that looks like a magnifying glass). <br />
# Type in: '''c:\users\yourStarID\appdata\roaming\Microsoft\Signatures''' <br />
# Copy all of the files in this Signatures folder<br />
# Create a folder in your Documents folder called Signatures and paste all of the files into this folder<br />
# Quick Parts are located in '''c:\users\yourStarID\appdata\roaming\Microsoft\Templates''' <br />
# Create a folder and paste all the Templates files in that folder.<br />
<br />
===Import Signature file and Quick Parts (PCs) ===<br />
# Close Outlook<br />
# Find the folder that you backed up your Signature files to <br />
# Copy all of these files <br />
# Open the hidden folder by going to the Start Menu and use the Search<br />
# Type in: '''c:\users\yourStarID\APPDATA\Roaming\Microsoft\Signatures''' <br />
# Paste all the backed up files into the Signatures folder<br />
# Do the same for the Templates folder if you copied this folder for your Quick Parts.<br />
<br />
===Copy email signature file (Mac) ===<br />
*In the Finder go to <br />
/Users/starid/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data/Signatures<br />
*Copy all files in the Signatures folder and store them in a backup folder<br />
<br />
===Import Signature file (Mac) ===<br />
*Copy all the signature files that you backed to the following folder: <br />
/Users/starid/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data/Signatures<br />
<br />
==PC Outlook Rules==<br />
A Rule in Outlook is a series of steps you set up to automatically take specific actions on email messages as they are received. <br />
===Steps to backup Outlook rules=== <br />
# Click the '''File''' tab. <br />
# Click '''Manage Rules & Alerts'''.<br />
# Click '''Options'''. Note: All the rules listed here will be backed up, not just the selected rules. <br />
# Click '''Export Rules'''.<br />
# In the '''File name''' box, type the path and file name for the set of rules that you want to export. (i.e. OutlookRules.rwz)<br />
# Click '''Save'''. <br />
Once you've exported your rules file, click "OK" on both the "Options" and "Rules and Alerts" dialog boxes to return to the main Mail screen.<br />
<br />
===Steps to import Outlook rules===<br />
# Click the '''File''' tab. <br />
# Click '''Manage Rules & Alerts'''.<br />
# Click '''Options'''.<br />
# Click '''Import Rules'''. <br />
# The "Import Rules from" dialog box displays. Navigate to the folder in which you saves your rules backup file, select the .rwz file, and then click '''Open'''. <br />
# You will notice the screen behind the Option windows will fill up with your custom rules. <br />
# Click '''OK'''<br />
If you checked email before importing your rules, you can run your rules now on the email you've received. To do this, click '''Run Rules Now''' on the toolbar above the list of rules on the "Rules and Alerts" dialog box. <br />
# Click '''Select All'''<br />
<br />
==PC Outlook Junk Email Filter lists==<br />
<br />
The Outlook Junk Email Filter checks the sender of every incoming message against lists of email addresses and Internet domains. Under the Junk Email Options you can define "Safe Sender, Safe Recipients and Blocked Senders" <br />
<br />
===Export addresses from the Junk Email Filter Lists===<br />
You can export your Outlook Junk Email Filter lists as a text (.txt) file. <br />
<br />
# Open an email<br />
# Click the '''Message''' tab. <br />
# In the '''Delete''' group, click '''Junk''', and then click '''Junk Email Options'''<br />
# For each of these tabs '''Safe Senders, Safe Recipients, or Blocked Senders''', click '''Export to File.'''<br />
# Select where you want to save the file. <br />
# In the '''File name''' box, enter a name for the file. <br />
# Click '''Save'''<br />
<br />
===Import e-mail addresses into your Junk E-mail Filter Lists===<br />
# Open an email<br />
# Click the '''Message''' tab. <br />
# In the '''Delete''' group, click '''Junk''', and then click '''Junk Email Options'''<br />
# For each of these tabs '''Safe Senders, Safe Recipients, or Blocked Senders''', click '''Import from File.'''<br />
<br />
== Mac Export and Import Outlook Archive==<br />
=== How to Export on Mac ===<br />
#With '''Microsoft Outlook open''' choose '''File'''.<br />
#Choose '''Export''' from the menu bar.<br />
#'''Check''' all boxes and click '''continue'''.<br />
#Choose a location to store your Outlook for Mac Archive<br />
If you have a significant amount of email or calendar events, this backup can take upwards of ten minutes. You will be unable to use Outlook during the backup. Please do not interrupt the process.The file it creates may be larger than 1GB in size. Our test case created a 2.68GB file and it took roughly ten minutes to complete. Your results may vary.<br />
===How to Import on Mac===<br />
#With '''Microsoft Outlook open''' choose '''File'''.<br />
#Choose '''Export''' from the menu bar.<br />
#Navigate to the location of your '''Outlook for Mac Archive.olm file''' then click '''Import'''<br />
If you have a significant amount of email or calendar events, this import can take upwards of ten minutes. You will be unable to use Outlook during the import. Please do not interrupt the process.<br />
<br />
== Mac Sharing Your Calendar/Mailbox to Another User ==<br />
#With '''Microsoft Outlook''' open, go to the menu bar at the top of the screen and choose '''Outlook''' and then choose '''Preferences'''.<br />
#Click the account that you want to add a delegate to, choose '''Advanced''', and then choose '''Delegates'''.<br />
#In this view, you should be able to see '''Delegates who can act on my behalf''' and '''People I am a delegate for'''.<br />
#To share items with a user, Click the '''plus''' icon to the bottom left of '''Delegates who can act on my behalf'''.<br />
#In the Choose a Person box that appears, search for the name of the person you would like to share items with, then Click '''their name''' and Click '''Add'''.<br />
#The next box that appears will allow you to set fairly granular permissions for that specific user.<br />
#These permissions include access to:<br />
##Calendar<br />
##Tasks<br />
##Inbox<br />
##Contacts<br />
##Notes<br />
#Depending on your relationship with the person you’re sharing these items with, you will want to choose one of the following levels of access for each item:<br />
##'''None'''– This person has no access to this item.<br />
##'''Reviewer'''– Can read items. Cannot add items.<br />
##'''Author'''– Can both read and create items<br />
##'''Editor'''– Can read, create, and modify items.Editor access is almost full access. '''Please be careful who you grant this level of access to'''.<br />
##From this screen, you can also select to choose if your delegates should receive your '''meeting invites for you''', if that delegate can see items you mark as '''private''' (this is off by default), and there is also a check box that asks if you would like to email a '''permissions summary''' to this person to let them know that they have been granted permission to your items.<br />
#Once you have set your permissions, Click '''OK''' to finish.<br />
#If you would like to edit permissions after the initial setting, Click the '''cog icon''' to the bottom right of the '''delegated who can act on my behalf''' box.<br />
#When you’re finished, Click '''OK''' to apply delegate settings.<br />
<br />
<br />
== Accessing Shared Mailboxes / Calendar ==<br />
'''It is first necessary to ensure that the owner of the mailbox you’re accessing has shared their mailbox to you. Those instructions can be found above'''.<br />
#With '''Microsoft Outlook''' open, Choose '''File''' and then Choose '''Open''' and Choose '''Other User’s Folder''' from the menu bar.<br />
#In the search box that appears, type the '''full email address'''. For example, '''Techsupport@winona.edu'''.<br />
#Once the search results have populated, Choose the type of mailbox you are accessing.<br />
##If you are accessing another person’s email inbox (If you are a delegate for their mail) leave the folder type as Inbox.<br />
##If you are accessing a shared calendar change the folder type to Calendar.<br />
##If you are accessing someone’s shared Address Book, change the folder type to that.<br />
#Once you’ve made your selection it will tell you it’s checking permissions. If you have permissions to that item, it will populate in your Outlook.<br />
#When Outlook performs the initial sync of this data you may see a popup that says “Outlook was redirected to the server… to get new settings for your account…” Check the box that says to “Always use my response for this server” then hit Allow.<br />
#After that in a few moments you should see your items begin to appear.<br />
#If you would like to check whose items you have access to, follow these steps:<br />
##With '''Microsoft Outlook''' open, Then go to the '''menu bar''' at the top of the screen and choose '''Outlook''' then '''Preferences''' after that Choose '''Accounts''' from their choose '''Advanced''' and choose '''Delegates'''.<br />
##<br />
<br />
==Outlook Contact Lists==<br />
During the O365 migration, your contacts and contact lists should transfer over. If you have large contact lists that would be extremely hard to recreate it is a good idea to also back these up in case of unforeseen problems during the migration. <br />
[https://support.office.com/en-us/article/Export-contacts-from-Outlook-10f09abd-643c-4495-bb80-543714eca73f#ID0EAABAAA=2016,_2013 Export Contacts from Outlook 2016] or <br />
[https://support.office.com/en-us/article/Export-contacts-from-Outlook-10f09abd-643c-4495-bb80-543714eca73f#ID0EAABAAA=2010 Export Contacts from Outlook 2010]<br />
<br />
==How do I get help?==<br />
If you have any questions or problems, contact the {{TSC}}.<br />
<br />
==Related articles==<br />
*[[Microsoft Office 365 migration]]<br />
<br />
[[category: Microsoft Office 365 migration]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Reconfigure_your_Shared_mailboxes,_rules_and_archived_email_folders&diff=50794Reconfigure your Shared mailboxes, rules and archived email folders2017-07-20T18:46:47Z<p>AmHossain14: /* Accessing Shared Mailboxes / Calendar */</p>
<hr />
<div>{{TOC_Float_Right}}<br />
==About this article==<br />
This article gives you instruction on what you may need to back up in Outlook before for the Microsoft Office 365 migration to the Minnesota State system.<br />
==Signature Files and Quick Parts==<br />
Note: This procedure works for Office 2016 and 2013 on a PC<br />
<br />
===Copy email signature file and Quick Parts (PCs)===<br />
# Close Outlook<br />
# Because the '''Signatures''' folder is a hidden folder, the easiest way to open the folder is to go to the Start Menu and use the Search (the icon that looks like a magnifying glass). <br />
# Type in: '''c:\users\yourStarID\appdata\roaming\Microsoft\Signatures''' <br />
# Copy all of the files in this Signatures folder<br />
# Create a folder in your Documents folder called Signatures and paste all of the files into this folder<br />
# Quick Parts are located in '''c:\users\yourStarID\appdata\roaming\Microsoft\Templates''' <br />
# Create a folder and paste all the Templates files in that folder.<br />
<br />
===Import Signature file and Quick Parts (PCs) ===<br />
# Close Outlook<br />
# Find the folder that you backed up your Signature files to <br />
# Copy all of these files <br />
# Open the hidden folder by going to the Start Menu and use the Search<br />
# Type in: '''c:\users\yourStarID\APPDATA\Roaming\Microsoft\Signatures''' <br />
# Paste all the backed up files into the Signatures folder<br />
# Do the same for the Templates folder if you copied this folder for your Quick Parts.<br />
<br />
===Copy email signature file (Mac) ===<br />
*In the Finder go to <br />
/Users/starid/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data/Signatures<br />
*Copy all files in the Signatures folder and store them in a backup folder<br />
<br />
===Import Signature file (Mac) ===<br />
*Copy all the signature files that you backed to the following folder: <br />
/Users/starid/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data/Signatures<br />
<br />
==PC Outlook Rules==<br />
A Rule in Outlook is a series of steps you set up to automatically take specific actions on email messages as they are received. <br />
===Steps to backup Outlook rules=== <br />
# Click the '''File''' tab. <br />
# Click '''Manage Rules & Alerts'''.<br />
# Click '''Options'''. Note: All the rules listed here will be backed up, not just the selected rules. <br />
# Click '''Export Rules'''.<br />
# In the '''File name''' box, type the path and file name for the set of rules that you want to export. (i.e. OutlookRules.rwz)<br />
# Click '''Save'''. <br />
Once you've exported your rules file, click "OK" on both the "Options" and "Rules and Alerts" dialog boxes to return to the main Mail screen.<br />
<br />
===Steps to import Outlook rules===<br />
# Click the '''File''' tab. <br />
# Click '''Manage Rules & Alerts'''.<br />
# Click '''Options'''.<br />
# Click '''Import Rules'''. <br />
# The "Import Rules from" dialog box displays. Navigate to the folder in which you saves your rules backup file, select the .rwz file, and then click '''Open'''. <br />
# You will notice the screen behind the Option windows will fill up with your custom rules. <br />
# Click '''OK'''<br />
If you checked email before importing your rules, you can run your rules now on the email you've received. To do this, click '''Run Rules Now''' on the toolbar above the list of rules on the "Rules and Alerts" dialog box. <br />
# Click '''Select All'''<br />
<br />
==PC Outlook Junk Email Filter lists==<br />
<br />
The Outlook Junk Email Filter checks the sender of every incoming message against lists of email addresses and Internet domains. Under the Junk Email Options you can define "Safe Sender, Safe Recipients and Blocked Senders" <br />
<br />
===Export addresses from the Junk Email Filter Lists===<br />
You can export your Outlook Junk Email Filter lists as a text (.txt) file. <br />
<br />
# Open an email<br />
# Click the '''Message''' tab. <br />
# In the '''Delete''' group, click '''Junk''', and then click '''Junk Email Options'''<br />
# For each of these tabs '''Safe Senders, Safe Recipients, or Blocked Senders''', click '''Export to File.'''<br />
# Select where you want to save the file. <br />
# In the '''File name''' box, enter a name for the file. <br />
# Click '''Save'''<br />
<br />
===Import e-mail addresses into your Junk E-mail Filter Lists===<br />
# Open an email<br />
# Click the '''Message''' tab. <br />
# In the '''Delete''' group, click '''Junk''', and then click '''Junk Email Options'''<br />
# For each of these tabs '''Safe Senders, Safe Recipients, or Blocked Senders''', click '''Import from File.'''<br />
<br />
== Mac Export and Import Outlook Archive==<br />
=== How to Export on Mac ===<br />
#With '''Microsoft Outlook open''' choose '''File'''.<br />
#Choose '''Export''' from the menu bar.<br />
#'''Check''' all boxes and click '''continue'''.<br />
#Choose a location to store your Outlook for Mac Archive<br />
If you have a significant amount of email or calendar events, this backup can take upwards of ten minutes. You will be unable to use Outlook during the backup. Please do not interrupt the process.The file it creates may be larger than 1GB in size. Our test case created a 2.68GB file and it took roughly ten minutes to complete. Your results may vary.<br />
===How to Import on Mac===<br />
#With '''Microsoft Outlook open''' choose '''File'''.<br />
#Choose '''Export''' from the menu bar.<br />
#Navigate to the location of your '''Outlook for Mac Archive.olm file''' then click '''Import'''<br />
If you have a significant amount of email or calendar events, this import can take upwards of ten minutes. You will be unable to use Outlook during the import. Please do not interrupt the process.<br />
<br />
== Mac Sharing Your Calendar/Mailbox to Another User ==<br />
#With '''Microsoft Outlook''' open, go to the menu bar at the top of the screen and choose '''Outlook''' and then choose '''Preferences'''.<br />
#Click the account that you want to add a delegate to, choose '''Advanced''', and then choose '''Delegates'''.<br />
#In this view, you should be able to see '''Delegates who can act on my behalf''' and '''People I am a delegate for'''.<br />
#To share items with a user, Click the '''plus''' icon to the bottom left of '''Delegates who can act on my behalf'''.<br />
#In the Choose a Person box that appears, search for the name of the person you would like to share items with, then Click '''their name''' and Click '''Add'''.<br />
#The next box that appears will allow you to set fairly granular permissions for that specific user.<br />
#These permissions include access to:<br />
##Calendar<br />
##Tasks<br />
##Inbox<br />
##Contacts<br />
##Notes<br />
#Depending on your relationship with the person you’re sharing these items with, you will want to choose one of the following levels of access for each item:<br />
##'''None'''– This person has no access to this item.<br />
##'''Reviewer'''– Can read items. Cannot add items.<br />
##'''Author'''– Can both read and create items<br />
##'''Editor'''– Can read, create, and modify items.Editor access is almost full access. '''Please be careful who you grant this level of access to'''.<br />
##From this screen, you can also select to choose if your delegates should receive your '''meeting invites for you''', if that delegate can see items you mark as '''private''' (this is off by default), and there is also a check box that asks if you would like to email a '''permissions summary''' to this person to let them know that they have been granted permission to your items.<br />
#Once you have set your permissions, Click '''OK''' to finish.<br />
#If you would like to edit permissions after the initial setting, Click the '''cog icon''' to the bottom right of the '''delegated who can act on my behalf''' box.<br />
#When you’re finished, Click '''OK''' to apply delegate settings.<br />
<br />
<br />
== Accessing Shared Mailboxes / Calendar ==<br />
'''It is first necessary to ensure that the owner of the mailbox you’re accessing has shared their mailbox to you. Those instructions can be found above'''.<br />
#With '''Microsoft Outlook''' open, Choose '''File''' and then Choose '''Open''' and Choose '''Other User’s Folder''' from the menu bar.<br />
#In the search box that appears, type the '''full email address'''. For example, '''Techsupport@winona.edu'''.<br />
#Once the search results have populated, Choose the type of mailbox you are accessing.<br />
##If you are accessing another person’s email inbox (If you are a delegate for their mail) leave the folder type as Inbox.<br />
##If you are accessing a shared calendar change the folder type to Calendar.<br />
##If you are accessing someone’s shared Address Book, change the folder type to that.<br />
<br />
==Outlook Contact Lists==<br />
During the O365 migration, your contacts and contact lists should transfer over. If you have large contact lists that would be extremely hard to recreate it is a good idea to also back these up in case of unforeseen problems during the migration. <br />
[https://support.office.com/en-us/article/Export-contacts-from-Outlook-10f09abd-643c-4495-bb80-543714eca73f#ID0EAABAAA=2016,_2013 Export Contacts from Outlook 2016] or <br />
[https://support.office.com/en-us/article/Export-contacts-from-Outlook-10f09abd-643c-4495-bb80-543714eca73f#ID0EAABAAA=2010 Export Contacts from Outlook 2010]<br />
<br />
==How do I get help?==<br />
If you have any questions or problems, contact the {{TSC}}.<br />
<br />
==Related articles==<br />
*[[Microsoft Office 365 migration]]<br />
<br />
[[category: Microsoft Office 365 migration]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Reconfigure_your_Shared_mailboxes,_rules_and_archived_email_folders&diff=50793Reconfigure your Shared mailboxes, rules and archived email folders2017-07-20T18:43:18Z<p>AmHossain14: /* Accessing Shared Mailboxes / Calendar */</p>
<hr />
<div>{{TOC_Float_Right}}<br />
==About this article==<br />
This article gives you instruction on what you may need to back up in Outlook before for the Microsoft Office 365 migration to the Minnesota State system.<br />
==Signature Files and Quick Parts==<br />
Note: This procedure works for Office 2016 and 2013 on a PC<br />
<br />
===Copy email signature file and Quick Parts (PCs)===<br />
# Close Outlook<br />
# Because the '''Signatures''' folder is a hidden folder, the easiest way to open the folder is to go to the Start Menu and use the Search (the icon that looks like a magnifying glass). <br />
# Type in: '''c:\users\yourStarID\appdata\roaming\Microsoft\Signatures''' <br />
# Copy all of the files in this Signatures folder<br />
# Create a folder in your Documents folder called Signatures and paste all of the files into this folder<br />
# Quick Parts are located in '''c:\users\yourStarID\appdata\roaming\Microsoft\Templates''' <br />
# Create a folder and paste all the Templates files in that folder.<br />
<br />
===Import Signature file and Quick Parts (PCs) ===<br />
# Close Outlook<br />
# Find the folder that you backed up your Signature files to <br />
# Copy all of these files <br />
# Open the hidden folder by going to the Start Menu and use the Search<br />
# Type in: '''c:\users\yourStarID\APPDATA\Roaming\Microsoft\Signatures''' <br />
# Paste all the backed up files into the Signatures folder<br />
# Do the same for the Templates folder if you copied this folder for your Quick Parts.<br />
<br />
===Copy email signature file (Mac) ===<br />
*In the Finder go to <br />
/Users/starid/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data/Signatures<br />
*Copy all files in the Signatures folder and store them in a backup folder<br />
<br />
===Import Signature file (Mac) ===<br />
*Copy all the signature files that you backed to the following folder: <br />
/Users/starid/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data/Signatures<br />
<br />
==PC Outlook Rules==<br />
A Rule in Outlook is a series of steps you set up to automatically take specific actions on email messages as they are received. <br />
===Steps to backup Outlook rules=== <br />
# Click the '''File''' tab. <br />
# Click '''Manage Rules & Alerts'''.<br />
# Click '''Options'''. Note: All the rules listed here will be backed up, not just the selected rules. <br />
# Click '''Export Rules'''.<br />
# In the '''File name''' box, type the path and file name for the set of rules that you want to export. (i.e. OutlookRules.rwz)<br />
# Click '''Save'''. <br />
Once you've exported your rules file, click "OK" on both the "Options" and "Rules and Alerts" dialog boxes to return to the main Mail screen.<br />
<br />
===Steps to import Outlook rules===<br />
# Click the '''File''' tab. <br />
# Click '''Manage Rules & Alerts'''.<br />
# Click '''Options'''.<br />
# Click '''Import Rules'''. <br />
# The "Import Rules from" dialog box displays. Navigate to the folder in which you saves your rules backup file, select the .rwz file, and then click '''Open'''. <br />
# You will notice the screen behind the Option windows will fill up with your custom rules. <br />
# Click '''OK'''<br />
If you checked email before importing your rules, you can run your rules now on the email you've received. To do this, click '''Run Rules Now''' on the toolbar above the list of rules on the "Rules and Alerts" dialog box. <br />
# Click '''Select All'''<br />
<br />
==PC Outlook Junk Email Filter lists==<br />
<br />
The Outlook Junk Email Filter checks the sender of every incoming message against lists of email addresses and Internet domains. Under the Junk Email Options you can define "Safe Sender, Safe Recipients and Blocked Senders" <br />
<br />
===Export addresses from the Junk Email Filter Lists===<br />
You can export your Outlook Junk Email Filter lists as a text (.txt) file. <br />
<br />
# Open an email<br />
# Click the '''Message''' tab. <br />
# In the '''Delete''' group, click '''Junk''', and then click '''Junk Email Options'''<br />
# For each of these tabs '''Safe Senders, Safe Recipients, or Blocked Senders''', click '''Export to File.'''<br />
# Select where you want to save the file. <br />
# In the '''File name''' box, enter a name for the file. <br />
# Click '''Save'''<br />
<br />
===Import e-mail addresses into your Junk E-mail Filter Lists===<br />
# Open an email<br />
# Click the '''Message''' tab. <br />
# In the '''Delete''' group, click '''Junk''', and then click '''Junk Email Options'''<br />
# For each of these tabs '''Safe Senders, Safe Recipients, or Blocked Senders''', click '''Import from File.'''<br />
<br />
== Mac Export and Import Outlook Archive==<br />
=== How to Export on Mac ===<br />
#With '''Microsoft Outlook open''' choose '''File'''.<br />
#Choose '''Export''' from the menu bar.<br />
#'''Check''' all boxes and click '''continue'''.<br />
#Choose a location to store your Outlook for Mac Archive<br />
If you have a significant amount of email or calendar events, this backup can take upwards of ten minutes. You will be unable to use Outlook during the backup. Please do not interrupt the process.The file it creates may be larger than 1GB in size. Our test case created a 2.68GB file and it took roughly ten minutes to complete. Your results may vary.<br />
===How to Import on Mac===<br />
#With '''Microsoft Outlook open''' choose '''File'''.<br />
#Choose '''Export''' from the menu bar.<br />
#Navigate to the location of your '''Outlook for Mac Archive.olm file''' then click '''Import'''<br />
If you have a significant amount of email or calendar events, this import can take upwards of ten minutes. You will be unable to use Outlook during the import. Please do not interrupt the process.<br />
<br />
== Mac Sharing Your Calendar/Mailbox to Another User ==<br />
#With '''Microsoft Outlook''' open, go to the menu bar at the top of the screen and choose '''Outlook''' and then choose '''Preferences'''.<br />
#Click the account that you want to add a delegate to, choose '''Advanced''', and then choose '''Delegates'''.<br />
#In this view, you should be able to see '''Delegates who can act on my behalf''' and '''People I am a delegate for'''.<br />
#To share items with a user, Click the '''plus''' icon to the bottom left of '''Delegates who can act on my behalf'''.<br />
#In the Choose a Person box that appears, search for the name of the person you would like to share items with, then Click '''their name''' and Click '''Add'''.<br />
#The next box that appears will allow you to set fairly granular permissions for that specific user.<br />
#These permissions include access to:<br />
##Calendar<br />
##Tasks<br />
##Inbox<br />
##Contacts<br />
##Notes<br />
#Depending on your relationship with the person you’re sharing these items with, you will want to choose one of the following levels of access for each item:<br />
##'''None'''– This person has no access to this item.<br />
##'''Reviewer'''– Can read items. Cannot add items.<br />
##'''Author'''– Can both read and create items<br />
##'''Editor'''– Can read, create, and modify items.Editor access is almost full access. '''Please be careful who you grant this level of access to'''.<br />
##From this screen, you can also select to choose if your delegates should receive your '''meeting invites for you''', if that delegate can see items you mark as '''private''' (this is off by default), and there is also a check box that asks if you would like to email a '''permissions summary''' to this person to let them know that they have been granted permission to your items.<br />
#Once you have set your permissions, Click '''OK''' to finish.<br />
#If you would like to edit permissions after the initial setting, Click the '''cog icon''' to the bottom right of the '''delegated who can act on my behalf''' box.<br />
#When you’re finished, Click '''OK''' to apply delegate settings.<br />
<br />
<br />
== Accessing Shared Mailboxes / Calendar ==<br />
'''It is first necessary to ensure that the owner of the mailbox you’re accessing has shared their mailbox to you. Those instructions can be found above'''.<br />
#With '''Microsoft Outlook''' open, Choose '''File''' and then Choose '''Open''' and Choose '''Other User’s Folder''' from the menu bar.<br />
#In the search box that appears, type the '''full email address'''. For example, '''Techsupport@winona.edu'''.<br />
#Once the search results have populated, Choose the type of '''mailbox''' you are accessing.<br />
<br />
==Outlook Contact Lists==<br />
During the O365 migration, your contacts and contact lists should transfer over. If you have large contact lists that would be extremely hard to recreate it is a good idea to also back these up in case of unforeseen problems during the migration. <br />
[https://support.office.com/en-us/article/Export-contacts-from-Outlook-10f09abd-643c-4495-bb80-543714eca73f#ID0EAABAAA=2016,_2013 Export Contacts from Outlook 2016] or <br />
[https://support.office.com/en-us/article/Export-contacts-from-Outlook-10f09abd-643c-4495-bb80-543714eca73f#ID0EAABAAA=2010 Export Contacts from Outlook 2010]<br />
<br />
==How do I get help?==<br />
If you have any questions or problems, contact the {{TSC}}.<br />
<br />
==Related articles==<br />
*[[Microsoft Office 365 migration]]<br />
<br />
[[category: Microsoft Office 365 migration]]</div>AmHossain14https://learn.winona.edu/w/index.php?title=Reconfigure_your_Shared_mailboxes,_rules_and_archived_email_folders&diff=50792Reconfigure your Shared mailboxes, rules and archived email folders2017-07-20T18:04:10Z<p>AmHossain14: /* Accessing Shared Mailboxes / Calendar */</p>
<hr />
<div>{{TOC_Float_Right}}<br />
==About this article==<br />
This article gives you instruction on what you may need to back up in Outlook before for the Microsoft Office 365 migration to the Minnesota State system.<br />
==Signature Files and Quick Parts==<br />
Note: This procedure works for Office 2016 and 2013 on a PC<br />
<br />
===Copy email signature file and Quick Parts (PCs)===<br />
# Close Outlook<br />
# Because the '''Signatures''' folder is a hidden folder, the easiest way to open the folder is to go to the Start Menu and use the Search (the icon that looks like a magnifying glass). <br />
# Type in: '''c:\users\yourStarID\appdata\roaming\Microsoft\Signatures''' <br />
# Copy all of the files in this Signatures folder<br />
# Create a folder in your Documents folder called Signatures and paste all of the files into this folder<br />
# Quick Parts are located in '''c:\users\yourStarID\appdata\roaming\Microsoft\Templates''' <br />
# Create a folder and paste all the Templates files in that folder.<br />
<br />
===Import Signature file and Quick Parts (PCs) ===<br />
# Close Outlook<br />
# Find the folder that you backed up your Signature files to <br />
# Copy all of these files <br />
# Open the hidden folder by going to the Start Menu and use the Search<br />
# Type in: '''c:\users\yourStarID\APPDATA\Roaming\Microsoft\Signatures''' <br />
# Paste all the backed up files into the Signatures folder<br />
# Do the same for the Templates folder if you copied this folder for your Quick Parts.<br />
<br />
===Copy email signature file (Mac) ===<br />
*In the Finder go to <br />
/Users/starid/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data/Signatures<br />
*Copy all files in the Signatures folder and store them in a backup folder<br />
<br />
===Import Signature file (Mac) ===<br />
*Copy all the signature files that you backed to the following folder: <br />
/Users/starid/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data/Signatures<br />
<br />
==PC Outlook Rules==<br />
A Rule in Outlook is a series of steps you set up to automatically take specific actions on email messages as they are received. <br />
===Steps to backup Outlook rules=== <br />
# Click the '''File''' tab. <br />
# Click '''Manage Rules & Alerts'''.<br />
# Click '''Options'''. Note: All the rules listed here will be backed up, not just the selected rules. <br />
# Click '''Export Rules'''.<br />
# In the '''File name''' box, type the path and file name for the set of rules that you want to export. (i.e. OutlookRules.rwz)<br />
# Click '''Save'''. <br />
Once you've exported your rules file, click "OK" on both the "Options" and "Rules and Alerts" dialog boxes to return to the main Mail screen.<br />
<br />
===Steps to import Outlook rules===<br />
# Click the '''File''' tab. <br />
# Click '''Manage Rules & Alerts'''.<br />
# Click '''Options'''.<br />
# Click '''Import Rules'''. <br />
# The "Import Rules from" dialog box displays. Navigate to the folder in which you saves your rules backup file, select the .rwz file, and then click '''Open'''. <br />
# You will notice the screen behind the Option windows will fill up with your custom rules. <br />
# Click '''OK'''<br />
If you checked email before importing your rules, you can run your rules now on the email you've received. To do this, click '''Run Rules Now''' on the toolbar above the list of rules on the "Rules and Alerts" dialog box. <br />
# Click '''Select All'''<br />
<br />
==PC Outlook Junk Email Filter lists==<br />
<br />
The Outlook Junk Email Filter checks the sender of every incoming message against lists of email addresses and Internet domains. Under the Junk Email Options you can define "Safe Sender, Safe Recipients and Blocked Senders" <br />
<br />
===Export addresses from the Junk Email Filter Lists===<br />
You can export your Outlook Junk Email Filter lists as a text (.txt) file. <br />
<br />
# Open an email<br />
# Click the '''Message''' tab. <br />
# In the '''Delete''' group, click '''Junk''', and then click '''Junk Email Options'''<br />
# For each of these tabs '''Safe Senders, Safe Recipients, or Blocked Senders''', click '''Export to File.'''<br />
# Select where you want to save the file. <br />
# In the '''File name''' box, enter a name for the file. <br />
# Click '''Save'''<br />
<br />
===Import e-mail addresses into your Junk E-mail Filter Lists===<br />
# Open an email<br />
# Click the '''Message''' tab. <br />
# In the '''Delete''' group, click '''Junk''', and then click '''Junk Email Options'''<br />
# For each of these tabs '''Safe Senders, Safe Recipients, or Blocked Senders''', click '''Import from File.'''<br />
<br />
== Mac Export and Import Outlook Archive==<br />
=== How to Export on Mac ===<br />
#With '''Microsoft Outlook open''' choose '''File'''.<br />
#Choose '''Export''' from the menu bar.<br />
#'''Check''' all boxes and click '''continue'''.<br />
#Choose a location to store your Outlook for Mac Archive<br />
If you have a significant amount of email or calendar events, this backup can take upwards of ten minutes. You will be unable to use Outlook during the backup. Please do not interrupt the process.The file it creates may be larger than 1GB in size. Our test case created a 2.68GB file and it took roughly ten minutes to complete. Your results may vary.<br />
===How to Import on Mac===<br />
#With '''Microsoft Outlook open''' choose '''File'''.<br />
#Choose '''Export''' from the menu bar.<br />
#Navigate to the location of your '''Outlook for Mac Archive.olm file''' then click '''Import'''<br />
If you have a significant amount of email or calendar events, this import can take upwards of ten minutes. You will be unable to use Outlook during the import. Please do not interrupt the process.<br />
<br />
== Mac Sharing Your Calendar/Mailbox to Another User ==<br />
#With '''Microsoft Outlook''' open, go to the menu bar at the top of the screen and choose '''Outlook''' and then choose '''Preferences'''.<br />
#Click the account that you want to add a delegate to, choose '''Advanced''', and then choose '''Delegates'''.<br />
#In this view, you should be able to see '''Delegates who can act on my behalf''' and '''People I am a delegate for'''.<br />
#To share items with a user, Click the '''plus''' icon to the bottom left of '''Delegates who can act on my behalf'''.<br />
#In the Choose a Person box that appears, search for the name of the person you would like to share items with, then Click '''their name''' and Click '''Add'''.<br />
#The next box that appears will allow you to set fairly granular permissions for that specific user.<br />
#These permissions include access to:<br />
##Calendar<br />
##Tasks<br />
##Inbox<br />
##Contacts<br />
##Notes<br />
#Depending on your relationship with the person you’re sharing these items with, you will want to choose one of the following levels of access for each item:<br />
##'''None'''– This person has no access to this item.<br />
##'''Reviewer'''– Can read items. Cannot add items.<br />
##'''Author'''– Can both read and create items<br />
##'''Editor'''– Can read, create, and modify items.Editor access is almost full access. '''Please be careful who you grant this level of access to'''.<br />
##From this screen, you can also select to choose if your delegates should receive your '''meeting invites for you''', if that delegate can see items you mark as '''private''' (this is off by default), and there is also a check box that asks if you would like to email a '''permissions summary''' to this person to let them know that they have been granted permission to your items.<br />
#Once you have set your permissions, Click '''OK''' to finish.<br />
#If you would like to edit permissions after the initial setting, Click the '''cog icon''' to the bottom right of the '''delegated who can act on my behalf''' box.<br />
#When you’re finished, Click '''OK''' to apply delegate settings.<br />
<br />
<br />
== Accessing Shared Mailboxes / Calendar ==<br />
'''It is first necessary to ensure that the owner of the mailbox you’re accessing has shared their mailbox to you. Those instructions can be found above'''.<br />
#With '''Microsoft Outlook''' open, Choose '''File''' and then Choose '''Open''' and Choose '''Other User’s Folder''' from the menu bar.<br />
#<br />
<br />
==Outlook Contact Lists==<br />
During the O365 migration, your contacts and contact lists should transfer over. If you have large contact lists that would be extremely hard to recreate it is a good idea to also back these up in case of unforeseen problems during the migration. <br />
[https://support.office.com/en-us/article/Export-contacts-from-Outlook-10f09abd-643c-4495-bb80-543714eca73f#ID0EAABAAA=2016,_2013 Export Contacts from Outlook 2016] or <br />
[https://support.office.com/en-us/article/Export-contacts-from-Outlook-10f09abd-643c-4495-bb80-543714eca73f#ID0EAABAAA=2010 Export Contacts from Outlook 2010]<br />
<br />
==How do I get help?==<br />
If you have any questions or problems, contact the {{TSC}}.<br />
<br />
==Related articles==<br />
*[[Microsoft Office 365 migration]]<br />
<br />
[[category: Microsoft Office 365 migration]]</div>AmHossain14