Outside interactions syllabus statements
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FREQUENT UPDATES: This article contains guidance related to COVID-19 that is subject to change. Check the COVID-19 Response at WSU site for the latest information and direct all questions about this article to TLT (tlt@winona.edu). |
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REVISION IN PROGRESS: This article contains useful information, but is being revised to reflect recent updates. Direct questions to TLT (tlt@winona.edu). |
Instructors teaching fully in-person, blended, or mostly online courses this fall should revise their policies and guidelines regarding meetings with students outside of class time. These sample outside interactions syllabus statements can be copied, pasted, and edited without permission or attribution.
Statement 1: General statement about availability
Although we will need to interact a bit differently this semester, I am available for meetings and questions outside of class time.
Statement 2: Open meetings in your office
My [office/advising] hours for this semester are [list hours]. This time is open for anyone to visit with me in my campus office at [office location]. You do not need to make an appointment. There is enough room in my office for us to maintain a three-foot physical distance, but please wear a face covering. If I am with another student when you arrive, please wait or return later.
Statement 3: Scheduled meetings in your office
My [office/advising] hours for this semester are [list hours]. You can schedule an appointment with me during this time by [describe scheduling procedure]. Please arrive on time at my campus office at [office location]. There is enough room in my office for us to maintain a three-foot physical distance, but please wear a face covering. If I am with another student when you arrive, please wait or return later. You may cancel or reschedule the meeting by [describe scheduling procedure].
Statement 4: Open meetings in another location
My [office/advising] hours for this semester are [list hours]. This time is open for anyone to visit with me. You do not need to make an appointment. To give us enough space to meet safely, I have reserved [list reserved room]. Please maintain a three-foot physical distance and wear a face covering. If I am with another student when you arrive, please wait or return later.
Statement 5: Scheduled meetings in another location
My [office/advising] hours for this semester are [list hours]. You can schedule an appointment with me during this time by [describe scheduling procedure]. To give us enough space to meet safely, I have reserved [list reserved room]. Please arrive on time, maintain a three-foot social distance, and wear a face covering. If I am with another student when you arrive, please wait or return later. Cancel the meeting if you need to reschedule by [describe scheduling procedure].
Statement 6: Open online meetings in Zoom
My [office/advising] hours for this semester are [list hours]. This time is open for anyone to visit with me. You do not need to make an appointment. In order to meet safely this semester, I have decided to hold all meetings online in Zoom. Our Zoom Meeting Link is [link] and the password is [password]. If I am working with another student, you may need to wait until I admit you to the Zoom meeting. I will be able to see you waiting, so please be patient and I will either admit you or message you as soon as possible. In order to enter the meeting, you must be signed in to Zoom using your StarID username and password. Instructions for StarID sign in can be found here: https://learn.winona.edu/Sign_in_to_Zoom_using_your_StarID. Instructions for participating in a Zoom meeting can be found here: https://learn.winona.edu/Participating_in_a_Zoom_meeting. If you need any Zoom assistance, contact the Digital Learning Commons at dlc@winona.edu.
Statement 7: Scheduled online meetings in Zoom
My [office/advising] hours for this semester are [list hours]. You can schedule an appointment with me during this time by [describe scheduling procedure]. In order to meet safely this semester, I have decided to hold all meetings online in Zoom. Our Zoom Meeting Link is [link] and the password is [password]. If I am working with another student, you may need to wait until I admit you to the Zoom meeting. I will be able to see you waiting, so please be patient and I will either admit you or message you as soon as possible. In order to enter the meeting, you must be signed in to Zoom using your StarID username and password. Instructions for StarID sign in can be found here: https://learn.winona.edu/Sign_in_to_Zoom_using_your_StarID. Instructions for participating in a Zoom meeting can be found here: https://learn.winona.edu/Participating_in_a_Zoom_meeting. If you need any Zoom assistance, contact the Digital Learning Commons at dlc@winona.edu. Please arrive on time. You may cancel or reschedule the meeting by [describe scheduling procedure].
Statement 8: Open online meetings in Teams
My [office/advising] hours for this semester are [list hours]. This time is open for anyone to visit with me. You do not need to make an appointment. In order to meet safely this semester, I will hold meetings online in Teams. Use Teams to start an audio or video conference with me during the scheduled period and I will respond if I am not in another call. If I am in another call, please try again later. You can also send me a chat message in Teams and I will contact you as soon as I am able. Instructions for accessing Teams can be found here: Access Teams. Instructions for starting an online meeting in Teams can be found here: Start an online meeting in Teams
Statement 9: Scheduled online meetings in Teams
My [office/advising] hours for this semester are [list hours]. You can schedule an appointment with me during this time by [describe scheduling procedure]. In order to meet safely this semester, I will hold meetings online in Teams. Use Teams to start an audio or video conference with me during the scheduled period and I will respond if I am not in another call. If I am in another call, please try again later. You can also send me a chat message in Teams and I will contact you as soon as I am able. You may cancel or reschedule the meeting by [describe scheduling procedure]. Instructions for accessing Teams can be found here: Access Teams.
Statement 10: Questions before and after class
I would be happy to respond to your questions before and after class meetings as time permits. In order to do this safely, please remain seated and raise your hand to ask a question. If you would like to talk privately, please contact me online to schedule an appointment or visit me during office hours.
Statement 10: Informal meetings permitted
Do not hesitate to approach me if you see me on campus and have a question or want to talk. Please maintain a three-foot physical distance and wear a face covering.
Statement 11: Informal meetings restricted
I look forward to seeing you on campus, getting to know you, and interacting with you informally. However, I will be minimizing my informal, in-person campus contact with students this semester out of concern for our mutual safety. If you would like to talk with me, please contact me online to schedule an appointment or visit me during office hours.
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Outside interactions syllabus statements is licensed under CC0 1.0.