Workday

Learn more about Workday and its implementation on the Training Connect site.

What is Workday?

Figure 1. Workday Logo

Workday is a cloud-based Enterprise Resource Planning (ERP) tool offering unified finance, procurement, human resources, student, and staff lifecycle management. Its implementation at Minnesota State is one component of the NextGen Project. Workday enables standardization and streamlining of business processes system-wide, tailored to meet the unique present and future needs of Minnesota State.

Workday (Phase 1 - finance and HR) was implemented in July 2024 at Winona State University. Workday (Phase 2 - students) will be implemented in July 2026. Until this time, ISRS will remain in place for student registration, financial aid, student payroll, grades and transcripts, enrollment management, and term course forms.

What can I do with Workday?

Workday is our tool to manage finance and business office, human resources, and student processes.

Financial Services	Human Resource Services
budgets business assets customer accounts employee expenses accounting inventory banking procurement revenue management grants management	absence management time tracking recruitment contact information onboarding staffing payroll

Figure 2. Workday Log In

How do I log in?

Sign into your Microsoft 365 application using your StarID credentials.
You will be prompted to use multi-factor authentication (MFA) using either your phone, office phone or the Microsoft Authenticator App.

Common Terminology / Icons

Figure 3. Workday Icons

Business Process - a sequence of one or more tasks that accomplishes a business objective (for example, paying an invoice, hiring an employee)
Expense Report - accounting of out-of-pocket expenses (previously: employee reimbursement form)
Task - a business process step that must be completed
Period Activity Pay - bi-weekly pay
Position ID - SEMA4 ID
Spend Category - subclassification of ledger accounts (previously: object codes)
Worker - an employee
Workflow - defines who can perform each task and provides routing from one task to another
Worktag - labels assigned to transactions that indicate their business purpose

Learn More

Workday Blog
Learn more about Workday and its implementation on the Training Connect site.
For questions, contact Tech Support.

Workday Mobile

Figure 4. Workday App

Organization ID: minnstate

You can access Workday from any device with Workday Mobile. You can:

view pay slips
submit and track expense reports
request time off
enter time sheets

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