Microsoft OneDrive

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Microsoft OneDrive is an online file storage and sharing service, a major component of Minnesota State's Microsoft 365 system-wide license. All WSU students and employees have 1 TB of online storage space that can be used to save and share files for school and work purposes. Because your files are saved online (i.e., in the "cloud"), you can access them using multiple devices and they are secure should anything happen to any of your devices. OneDrive is integrated with other Microsoft 365 applications (e.g., Word, Teams).

Why use OneDrive?

The rapid emergence of secure, reliable online file storage services has changed how universities support the work of students, faculty, and staff. Rather than encouraging people to save their files to laptop hard drives or external storage drives (e.g., thumb drives) that are more costly, more prone to failure, and less secure, business-class cloud storage is much safer, less expensive, and easier to manage.

Learn how to use OneDrive

Fig 1. Typical OneDrive for Business documents screen
  • To see your storage metrics when you are in OneDrive for Business - under Settings, click on Site Settings/Site Collection Administration/Storage Metrics. You will see your storage space and total usage in the top right corner with details below.

OneDrive1 Settings.png

Additional OneDrive features

  • All OneDrive network servers are located in the continental United States
  • Integrated with Word, Excel, and PowerPoint 2013 (e.g., shows up on your device as a location to which you can save files)
  • Upload and access many common file types from multiple devices using your favorite web browser
  • Organize your cloud storage using your own folder structure
  • Share files and folders with others at WSU and beyond (Note: never store or share private data in OneDrive)
  • Sync your cloud files and folders to your Windows computer (Mac OS X synchronization coming soon)
  • iOS tablet apps for viewing, editing, and uploading your files

Co-Authoring in OneDrive

Related Articles

General FAQ

LinkedIn Learning Training

All WSU students and employees have access to LinkedIn Learning. Activating your LinkedIn Learning account

LinkedIn Learning resources relevant to the topic on this page:

Where to go for help with OneDrive?


The e-Warrior Digital Learning Commons

  • Library 1st floor.


Teaching, Learning and Technology Services

  • Maxwell Professional Resource Center (Maxwell 130)

More wiki articles

External links


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