DLC Fall 2022 Class Projects/Ann Loth-Creating Zoom Meetings

Project Details

This resource is designed to help students in Professor Loth's courses. In this course, you will be presenting and working collaboratively in a virtual meeting room using Zoom. Zoom is a full-featured web conferencing tool that can be used on desktops, laptops, and mobile devices. It supports video and audio over the Internet, document and screen sharing, and more. All WSU students can create and host their own Zoom rooms. If you are new to Zoom, here are the directions ( Sign in to Zoom) to get up and running in Zoom. The following directions provide instructions for scheduling a Zoom Meeting with additional resources for participating, presenting, and creating a Zoom meeting room. Note: If you have used Zoom in the past or have used the encrypted version of Zoom it may be necessary to uninstall these older versions as we require you to be on a current version of Zoom.

Scheduling a Zoom Meeting

Use the Zoom web portal to schedule a Zoom meeting. Configure the meeting to meet your needs. Schedule standalone, recurring, and persistent meetings. Assign alternative hosts, add a password, pre-build breakout groups, and more.

Schedule a meeting

Sign in to the Zoom web portal at https://minnstate.zoom.us and follow the steps below:

Select Sign In, you will be prompted to use your StarID and password
Select Meetings from the tabs on the left.
Select the Schedule a Meeting button (Fig 1).
Enter a topic (i.e., meeting name) and description (optional)
Enter timing information
Set your meeting options.
Select Save to finish.

Fig 1. Select Schedule a New Meeting

Timing

Single meeting

The New Meeting screen defaults to a single meeting, starting at a specific date and time, and lasting for a set duration.

Recurring meeting

Select the Recurring checkbox if you wish to schedule multiple meetings at specific times, lasting for a set duration, but that repeat daily, weekly, or monthly.

Persistent meeting

Select the Recurring checkbox and select No Fixed Time from the Recurrence menu to create a meeting that never ends and can be used repeatedly, similar to your Personal Meeting. This is a popular choice for instructors who want to create a persistent room for a course that they can use for multiple purposes (e.g., class meetings, office hours).

Configure options

Configure the remainder of the options to meet your needs (Fig 2).

Meeting password

Select Require a meeting password to reveal a text box into which you can enter a password that attendees will require to join the meeting.

Video

Decide whether you want the host and/or participant cameras activated automatically upon joining the meeting. In some meetings, participants would rather decide when to activate their cameras themselves. In other cases, you may not want attendees to be queried about starting their own cameras.

Audio

By default, participants can choose whether to listen to meeting audio and talk using their computer speakers and microphone, respectively, or whether they want to call into the meeting on their phones. If you don't need telephone access you can disable it. For most meetings, it's best to leave this set to Both.

Meeting options

Check Enable join before host if you want participants to be able to join the meeting before the host arrives.
Check Mute participants upon entry if you want to do just that. Do not check this option if you are planning to use the Zoom meeting in a video conferencing room (i.e., ITV room).
Check Enable waiting room if you would like to use the waiting room feature during a meeting to control participants' entry into the main room.
Check Only authenticated users can join if you want participants to sign into the Minnesota State Zoom system before joining the meeting. This will require attendees to use their StatID username and password and will allow you to identify them easily when they join.
Check Breakout Room pre-assign to create breakout rooms and assign attendees to those rooms in advance. You can bulk upload the room assignments using a template.
Check Record the meeting automatically to activate the Record feature as soon as the meeting starts. Select On the local computer or In the cloud to specify the eventual location of the recording.
Add Alternative Hosts by entering their email address, separated by commas. All alternative hosts must have active Minnesota State Zoom host accounts and they must sign into the meeting using their StarID username and password to be recognized as hosts.

More information

Zoom training

Zoom Help Center
Zoom training from Linkedin Learning
From the Zoom Help Center:
- How do I invite others to join a meeting?
- My Account (account configuration, password reset, meeting-link creation, meeting, scheduling, ...)
- Managing Video Breakout Rooms

DLC STARS/Presenter

Chad Kjorlien
ckjorlien@winona.edu

Other Resources

DLC Support

Phone: 507-457-2206
Email: dlc@winona.edu
1:1 Support: Krueger Library #105