PC Laptop Backup (Employee)
About this article
This article provides a checklist of the required and optional tasks involved in backing up personal and school-related files saved on the Windows-based, HP EliteBook provided through the E-Warrior Digital Life and Learning Program. Use this checklist as part of your normal backup routine or to prepare for a laptop exchange or re-imaging. This article is intended for employees.
Frequently asked questions
Why do you have to back your files up manually? Where should you store your backup files? Where can you get help? If you have questions, check our Frequently Asked Questions article for answers.
Your backup checklist
Everyone should back up any school-related and personal documents, spreadsheets, presentations, and media stored on their laptop's hard drive. Depending on the applications you use, some of you may need to back up application-specific files. Listed below are articles covering these required and optional backup tasks for PC users:
You will want to back up only the files that you created locally on your computer. It is strongly recommended that your files be stored on your Microsoft OneDrive. If you use the Microsoft OneDrive sync app to automatically back up content locally on your computer and your cloud storage in the OneDrive you don't need to backup files already being synchronized using this app. All programs and system files will be reinstalled on your next laptop.
Optional - Back up application-specific files yourself as needed
The following, optional backup tasks can be completed without assistance, but don't hesitate to contact TLT (tlt@winona.edu) with any questions. In each of these tasks, you copy, store, and move files to your new or re-imaged laptop:
Export your browser bookmarks and favorites (Firefox or Chrome). You can export a list of your saved web addresses in your browser.
Copy your iTunes library. Any burned music tracks, saved podcasts, and downloaded, purchased media are stored as files on your laptop.
Copy your OneNote notebooks. Know where to store your Notebooks and how to make a copy for backup.
Copy your Techsmith Camtasia Studio projects. There are multiple folders and files on your laptop associated with your specific video capture projects.
Export Brightspace course components. If you have archived any old courses, everything is packaged into a .zip file and saved on your laptop.
Optional - Backup tasks requiring assistance
The following optional backup tasks are complex, fraught with danger, lacking in documentation, or any combination of the above. Please contact TLT (tlt@winona.edu) for assistance backing up files associated with these applications unless you're absolutely sure you know what you're doing:
Copy Windows and Office appearance and personalization settings. If you have modified Windows or Office (e.g., added fonts, signatures, words to the dictionary, macros), you may be able to save some of these modifications and restore them on your new or re-imaged laptop.
Copy your Respondus test bank databases. If you use the Respondus test authoring tool (not to be confused with Respondus Lockdown Browser), your tests and question banks are saved as .rsa files on your laptop. These Respondus files will need to be backed up and moved to your new laptop.
Copy your Adobe Presenter videos. If you use Adobe Presenter to narrate over your PowerPoint slides, there are multiple files that need to be copied into specific folders.
Copy your SPSS, SAS, and JMP databases and output files. If you use these applications to analyze data, both the datasets and output files are saved on your laptop and will need to be copied and moved to your new laptop.
Optional - Update your backup notes
If you really want to maximize your efficiency when it comes time to replace your laptop, take some notes when you do your backups:
Installed software applications. Make a list of all the applications you need to install on your new laptop (e.g., Uniface, Adobe Photoshop, SPSS, JMP).
Installed browser add-ons or extensions. Make a list of the modifications you have made to your browsers (e.g., Google Toolbar, Hangouts, Feedly, Pocket, Zotero, Diigo).
Unsupported applications
If you installed any unsupported software for school or personal use such as a password vault, a citation manager (e.g., EndNote, Reference Manager), a tax preparation tool (e.g., TurboTax), or photo gallery software, back up any related files you wish to retain. Consult your documentation to determine the location and format of these files. TLT (tlt@winona.edu) will provide limited support if you have questions, but your first line of support is the vendor.